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Executive Secretaries and Administrative Assistants

3 months ago

New York, United States HonorVet Technologies Full time

These placements are to ensure that sufficient administrative/clerical support is provided to several departments throughout the Hospitals.

Job Duties: Administrative Assistants ensure the efficient operation of an office by performing a wide range of administrative tasks related to correspondence, files, and calendar management; work coordination; customer service; information gathering; and report compilation. Positions typically report to a high-level exempt manager or executive. Must provide high-level administrative support by conducting research, preparing statistical reports and handling information requests in addition to performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings. May also train and supervise lower level clerical staff. Knowledge of office administration and management; proper grammar, punctuation and spelling; business communications and ability to take notes is necessary. May act as immediate supervisor's personal representative in dealing with public and in routine contacts with other State executives; perform special assignments, studies and routine administrative functions as specifically directed; screen incoming correspondence, refer to appropriate staff, and follow up to assure timely response. Perform related duties as required.

**Background checks required for all placements** Work Schedule Monday - Friday, time range of hours; 8:00am to 5:00pm