Executive Assistant

2 months ago

New York, United States Greenberg Traurig Full time
Greenberg Traurig (GT), a global law firm, has an exciting full-time employment opportunity for an Executive Assistant in the Corporate Department of our New York City office. We offer competitive compensation and an excellent benefits package.

Position Summary:

The New York City office has a current opening for an Executive Assistant to support our Corporate Department. The Executive Assistant serves as the key point of contact for both internal and external clients, as well as serves as a liaison between the attorneys and clients. The ideal must possess the ability to maintain high levels of confidentiality, be results driven, have the ability to exercise good judgment and can maintain a multitude of assignments with minimal supervision at a high level of professionalism.

Duties & Responsibilities:
  • Manages and maintains busy calendar, email and telephone, and schedules appointments.
  • Prepares and organizes complex travel arrangements.
  • Maintains client files, updates contact lists.
  • Document management and production, drafting letters and correspondence (including word processing, transcribing and proof reading).
  • Conserves attorneys time by reading, researching and routing correspondence.
  • Monitors, screens, and responds to and distributes incoming communication.
  • Processes reimbursement expenses, heavy expenditure reporting and credit card reconciliation.
  • Manages client billing and collections, time entry.
  • Heavy client contact for coordination and to assist with the management of client relationships.
  • Coordinates client engagement and conflicts process.
  • Assists in business development initiatives and filings.
  • Other special projects, as needed.
Skills & Competencies:
  • Extremely organized, detail-oriented, able to multi-task and prioritize their workload and work well under pressure.
  • The successful candidate should be a self-starter, forward-thinking, action-oriented and focused.
  • Excellent interpersonal skills and the ability to collaborate well in a team as well as work independently.
  • Strong attention to detail, organizational skills and ability to manage time effectively.
  • Requires the ability to work under pressure to meet strict deadlines.
  • Excellent verbal and written communication skills.
  • Learn quickly to adapt to new situations.
  • The ability to respond outside of normal business hours.
Qualifications & Prior Experience:
  • The ideal candidate will have five or more years' experience as an administrative or executive assistant, in a professional administrative position in large or medium size organization.
  • Experience in a fast-paced, executive level work environment is highly desired.
  • Bachelor's degree or equivalent experience preferred.
  • Proficiency with Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook required, as well as document management and other office technologies.


The expected pay range for this position is:

Hourly Range: $49.45 - $56.59

Salary will be determined based upon education, experience, job related factors permitted by law, internal equity, and market data, including geographic pay differentials in locations where market pay differs from the national average. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

Greenberg Traurig is committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.

Exemplifying our commitment to promoting inclusion and equity across our platform, the firm participates in the Mansfield Rule Certification Program (Mansfield). Mansfield, which is facilitated by The Diversity Lab, focuses on equal opportunity, fairness, and inclusivity. The Mansfield requirements are anchored in the consideration of expanded talent pools considered for select positions and open roles within the law firm and the implementation of and access to transparent processes. Utilizing the Mansfield framework, the firm's progress and outcomes are measured and documented through Mansfield Certification Plus Metrics. In 2023, GT achieved Mansfield 6.0 Certification Plus. We are excited about our ongoing participation in Mansfield given the program's alignment with the firm's commitment to opportunities for advancement that are inclusive for everyone. Providing your data during the application process helps us with achieving our goals and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements. Providing your data is entirely voluntary and will not be considered in the hiring process or thereafter. Any information that you do provide will be treated confidentially.

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