Events and Operations Coordinator

1 month ago

Boston, United States ACBJ Full time
Job Overview

**This position is in-person Monday - Friday with some flexibility occasionally**

As the Events and Operations Coordinator, you will coordinate, oversee and perform a wide variety of event, event marketing and administrative support services for the Event Director and Publisher.

As a vital asset to the events team, your contribution to the organization will be to ensure events, and the processes around them, run smoothly and seamlessly. You will exemplify superior organization, customer service and time management skills as well as the ability to be proactive and forward looking.

Job Responsibilities

Event and Operations Coordinator Responsibilities:

  1. Coordinate all event marketing
  • Oversee and execute a marketing plan for each event that includes social media, e-marketing, print and web.
  • Event Coordinator will work with both the Event Director and Design Team to ensure marketing plan stays on track.
Build out online event registration pages
  • Create update event registration pages using the company system.
  • EO Coordinator will work directly with the Event Director on this.
Oversee program logistics: Sponsors, speakers, and honorees.
  • Assist ED in regular communication with honorees.
  • Assist in writing copy for email communications, social, scripts and invites.
  • Assist in coordinating honoree programing
  • Assist in coordinating speaker logistics - when needed
  • Coordinate registering honorees, speakers and sponsors for programs in a timely and accurate manner
Event Execution
  • Brainstorm with ED on overall event execution for each event.
  • Attend hotel and venue planning meeting.
  • Assist day-of event registration.
  • Assist in all aspects of event prep - name badges, event signage, event dcor, sponsor material, framed material, award, etc.
  • Assist with event load in and load out.
  • Assist with setup for events.
Participate in the long-term planning of events with Events Director
  • Assist in the strategic planning of Boston Business Journal Events, including new events and improving existing events.
  • Assist in the overall design and theme implementation of events.
Office work
  • Maintain shared filing of all event trackers, communications, and planning documents with Events Director.
Administrative assistance
  • Take and distribute notes from weekly Project Meetings
  • Assist in proofing of event materials.
  • Manage sponsor, honoree, and speaker's trackers.
  • Assist in collection of materials for programs.
  • Assist in internal "fun committee" activities for the BBJ office.
Communication and Teamwork:

  1. Keep Events Director aware of workflow and status of scheduled work. Work collaboratively and cooperatively with members of all other departments.
  2. Share organizational tools and plans for keeping on schedule
  3. Like all other staff members, the Event and Operations Coordinator is asked to participate in Business Unit-sponsored events promoting the paper.
Professional Development:

The Event and Operations Coordinator should participate in all training offered by ACBJ and the BBJ when applicatable.

Other:

The Event and Operations Coordinator should be prepared to assist with any other task requested by the Events Director.

Minimum Job Requirements:
  1. Education: College degree preferred.
  2. Experience: 1- 3 years preferred.
  3. Specific Skills: Strong Excel experience, Microsoft Suite, Canva, Social Media management, Adobe Creative Cloud (Including, but not limited to, Illustrator, InDesign and Photoshop)** Please submit relevant portfolio work.


Skills & Experience
  • Education: High School diploma2-year college degree or equivalent experience preferred.
  • Experience: Three to five years preferred.
  • Specific Skills: Excel, word processing, Salesforce experience a plus; ability to learn new systems as needed.


Additional Job Information

The well-being of our employees is paramount. For that reason, ACBJ offers a variety of rich and competitive benefits including bundled health, dental and vision plans designed to meet our employees' needs. We also provide programs to support mental health and wellness and a generous time-off policy in support of taking the time needed to recharge.

Here are just a few of our programs:

* Paid Parental Leave
* 401K Plan with Employer Match
* Flexible Spending Accounts
* Employee Assistance Program
* Multiple Employee Dependent Scholarship Programs
* Commuter Flexible Spending
* Lifestyle Programs (Including incentives for healthy habits)
* Medical Infertility Services
* Corporate discount programs
* Employee Recognition/Service Awards
* And so much more

(Benefits coverage indicated above may be based on employee participation in benefit programs and eligibility)

Compliance Statement

This Company is an Equal Opportunity Employer. The Company considers applicants for all positions without regard to race, color, religion, national origin, gender, age, marital status, disability, veteran status, sexual orientation, genetic information or any other characteristic protected by applicable city, state or federal law. Appropriate CDC guidelines are being followed for the protection of our employees and customers.

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