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Senior Events Coordinator

2 months ago

Boston, United States Securitas Security Services USA, Inc. Full time

Senior Events Coordinator


The Senior Events Coordinator provides coordination and administrative support to the Events Manager to ensure goals and objectives are accomplished in accordance with established priorities, timelines, and required specifications. The successful candidate will be a highly motivated, energetic, and self-directed individual with excellent organizational skills and attention to detail. The candidate will work at our client site in Boston, MA.


BENEFITS:

Securitas will offer a starting salary of $87,500K, depending on experience, plus benefits package that includes:


Medical, dental, vision, life insurance, 5 accrued PTO days, and 401K

Position Summary:

An events coordinator is responsible for planning, organizing, and executing events. Their duties include a wide range of tasks to ensure that events run smoothly and successfully. Here's a breakdown of their primary responsibilities:


Event Planning

Conceptualizing the Event: Understanding the purpose and goals of the event, including the target audience.

Budgeting: Creating and managing the event budget, including cost estimation for all aspects of the event.

Venue Selection: Identifying and securing appropriate venues for the event.

Scheduling: Setting dates and times for the event and ensuring it does not conflict with other significant events.


Vendor and Supplier Management

Contract Negotiation: Sourcing and negotiating contracts with vendors, suppliers, and service providers (e.g., catering, audiovisual, transportation).

Coordination: Ensuring all vendors are aligned with event needs and timelines.

Quality Control: Overseeing the quality and timeliness of vendor services.


Logistics Management

Permits and Licenses: Obtaining necessary permits or licenses required for the event.

Transportation and Accommodation: Arranging transportation and accommodation for guests, speakers, or performers if needed.

Setup and Breakdown: Coordinating the setup and dismantling of event spaces.


Event Marketing and Promotion

Promotion Strategies: Developing and implementing marketing plans to promote the event, including social media, email campaigns, and traditional advertising.

Design and Content: Overseeing the creation of promotional materials, such as flyers, banners, and invitations.

Registration and Ticketing: Managing guest registration, ticket sales, and entry logistics.


On-Site Event Management

Event Supervision: Overseeing the event setup, ensuring everything is in place before the event starts.

Coordination: Acting as the point of contact for all parties involved, including vendors, staff, and attendees.

Problem Solving: Addressing any issues that arise during the event and making real-time decisions to ensure the event’s success.

Attendee Experience: Ensuring that attendees have a positive experience by managing event flow, guest services, and troubleshooting any problems.


Post-Event Activities

Evaluation: Conducting post-event evaluations to assess the success of the event and gather feedback.

Financial Reconciliation: Finalizing payments, reviewing budget performance, and preparing financial reports.

Thank You Notes and Follow-Ups: Sending thank you notes or emails to attendees, sponsors, and vendors.


Compliance and Safety

Risk Management: Identifying potential risks and implementing safety and emergency plans.

Health and Safety Regulations: Ensuring compliance with health and safety standards and regulations.


Team Management

Staff Coordination: Hiring, training, and supervising event staff or volunteers.

Delegation: Assigning tasks and responsibilities to team members.


Stakeholder Communication

Client Communication: Regularly updating clients or stakeholders on event progress.

Reporting: Providing detailed reports to clients or management after the event.


Qualifications:

  • Requires strong organizational, communication, and problem-solving skills, as well as the ability to work under pressure and handle multiple tasks simultaneously.
  • 5-6 years of experience in event management, with a proven track record of successfully managing all types of corporate client events.
  • Strong project management skills, capable of leading multiple events simultaneously from conception to completion.
  • Excellent written and verbal communication skills, with the ability to create targeted content and interact effectively with diverse groups.
  • Flexibility to travel locally for events.
  • Bachelor's degree in Marketing, Communications, Event Management, or a related field.


If you are a passionate event coordinator with a knack for strategic planning and a flair for executing engaging and memorable events, we invite you to join our team. If this is a fit for you, please click apply today


Company Website:


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