Records Specialist

2 months ago


Lake Forest, United States Hire Talent Full time

Key Responsibilities:

  • Records Intake & Cataloging: Verify accuracy of records, ensuring they are properly boxed, labeled, indexed, and logged using our records management system (Insight).
  • Records Retrieval & Delivery: Retrieve and deliver physical records upon request from various departments, ensuring proper handling and maintaining the integrity of records.
  • System Management: Operate Insight for electronic records management; familiarity with transitioning to other systems such as Microsoft Purview is a plus.
  • Records Center Maintenance: Maintain the organization and security of the records center, ensuring proper filing and storage.
  • Administrative Support: Provide general administrative support to the Records Coordinator and other departments as needed.
  • Collaboration: Work closely with the remote Records Coordinator, following their guidance for managing records and handling ad hoc tasks.

Qualifications:

  • Education:
  • Bachelors degree in Library or Information Sciences is preferred but not required.
  • Equivalent work experience in records management or library sciences will be considered.
  • Experience:
  • 2-5 years of experience in records management, with a focus on filing and organization.
  • Familiarity with records management software (Insight) is highly preferred. Experience with Microsoft Purview or similar systems is a plus.
  • Key Skills:
  • Strong organizational skills and attention to detail.
  • Diligence in filing and retrieving records.
  • Ability to handle a high volume of requests and tasks without becoming overwhelmed.
  • Familiarity with physical record handling and management processes.

Preferred Experience:

  • Background in office administration, particularly in records or library environments.


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