Records Specialist
2 months ago
Key Responsibilities:
- Records Intake & Cataloging: Verify accuracy of records, ensuring they are properly boxed, labeled, indexed, and logged using our records management system (Insight).
- Records Retrieval & Delivery: Retrieve and deliver physical records upon request from various departments, ensuring proper handling and maintaining the integrity of records.
- System Management: Operate Insight for electronic records management; familiarity with transitioning to other systems such as Microsoft Purview is a plus.
- Records Center Maintenance: Maintain the organization and security of the records center, ensuring proper filing and storage.
- Administrative Support: Provide general administrative support to the Records Coordinator and other departments as needed.
- Collaboration: Work closely with the remote Records Coordinator, following their guidance for managing records and handling ad hoc tasks.
Qualifications:
- Education:
- Bachelors degree in Library or Information Sciences is preferred but not required.
- Equivalent work experience in records management or library sciences will be considered.
- Experience:
- 2-5 years of experience in records management, with a focus on filing and organization.
- Familiarity with records management software (Insight) is highly preferred. Experience with Microsoft Purview or similar systems is a plus.
- Key Skills:
- Strong organizational skills and attention to detail.
- Diligence in filing and retrieving records.
- Ability to handle a high volume of requests and tasks without becoming overwhelmed.
- Familiarity with physical record handling and management processes.
Preferred Experience:
- Background in office administration, particularly in records or library environments.
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