Secretary Level 3, College of Engineering Technology

3 weeks ago

Big Rapids, United States Ferris State University Full time
Position Title: Secretary Level 3, College of Engineering Technology Location: Big Rapids (Main Campus) Department:

38000 - CET Deans Office

Advertised Salary: $19.05-$24.26. Hourly rate pursuant to the FSU and CTA/MEA-NEA Agreement FLSA: Non-Exempt Temporary/Continuing: Continuing Part-Time/Full-Time: Full-Time Union Group: Clerical-Technical Association (MEA-NEA) Term of Position: 12 Month At Will/Just Cause: Just Cause Summary of Position: Provide responsible, independent secretarial support requiring independent interpretation of the policies and procedures in the College of Engineering Technology Dean's Office, college, and related work areas. Provide college support for assessment, scholarships, enrollment management, curriculum, course evaluations, webpage updates, and support the Associate Dean, as well as other clerical functions of the college. Position Type: Staff Required Education: Satisfactory completion of three years college or equivalent.

The requirements listed are representative of the knowledge, skill and/or ability required. Any equivalent combination of education, training and experience which provided the required knowledge, skills and abilities may be considered. Equivalency for education is two years of work experience equals once year of education. Required Work Experience: Two years full-time secretarial work experience to include advanced bookkeeping, office supervisory responsibility, and public contact where tact and diplomacy are required. Two years part-time is equivalent to one-year full-time.

Required Licenses and Certifications: Physical Demands:
  • Office Environment
  • Bending
  • Moving
  • Sitting
  • Repetitive movement
Additional Education/Experiences to be Considered: Prior experience in higher education or K-12 systems/processes.
Experience updating web pages.
Experience with Banner and/or Concur (travel/expense systems). Essential Duties/Responsibilities: Abstract information from books, professional journals, reports, and other source documents.
Answer inquiries from a variety of internal and external sources, and provide explanation and interpretation of the policies, practices, and procedures of a large department and/or major division.
Collect and tabulate complex data from a variety of sources.
Coordinate intra-unit operations, procedures, and activities with other secretarial/clerical personnel to maintain consistency in the application of policies and procedures.
Initiate correspondence requiring an understanding of the unit's activities, policies, and procedures.
Input, retrieve, download, merge, and output information utilizing a computer to access various software programs and systems.
Train lower level clerical staff.
Monitor budget and maintain related records and reports for a major division.
Perform any/all duties as defined in Secretary, Levels I and II position descriptions.
Produce correspondence, reports, and other documents utilizing computer software programs such as word processing, spreadsheets, database, and file management.
Regularly deal with sensitive and confidential matters.
Review and interpret incoming mail and assemble files and other related materials to facilitate response by supervisor.
Maintain the confidentiality of designated information.
Reports to immediate supervisor.
Any other duties assigned within the position classification area.
Demonstrates an understanding of diversity, equity, and inclusion, especially in working relationships with students, faculty, staff and community members.
Support, promote, and develop university student enrollment and retention initiatives. Marginal Duties/Responsibilities: Provide back-up assistance for other clerical positions and perform routine office support duties.
Attend meetings and conferences in absence of supervisor.
Review, revise and/or develop brochures, announcements, etc. for special events. Skills and Abilities: Communicate effectively with a variety of students, faculty, staff, and visitors in a variety of situations.
Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
Input, retrieve, download, merge and output information from various software programs and systems.
Interpret student problems and direct students to the proper resource.
Operate a variety of office machines and equipment such as computer, facsimile, dictation equipment, multi-line telephone, copier, and calculator.
Perform basic mathematical operations with accuracy.
Plan, organize and make sound judgments and decisions.
Use computer software such as word processing, spreadsheets, and database.
Utilize the rules of proper grammar, correct spelling and punctuation, and correct arrangement of information. Required Documents:
  • Cover Letter
  • Resume
  • Unofficial Transcript 1
Optional Documents: Special Instructions to Applicants: Unofficial Transcript 1 (REQURED): Applicants must attach a copy of unofficial transcript of college course work, if applicable. If you do not have a transcript, please write a justification explaining how your work experience is equivalent to the required education and attach that justification in lieu of the transcript.

Transcript must include: Institution name, applicant name, date degree attained, degree awarded. Finalist will be required to submit an official transcript, if applicable.

The anticipated start date of this position is August 2024. However, this is an estimated date and can be revised if needed. Initial Application Review Date:
July 16, 2024 Open Until Position is Filled?: No Posting Close Date:
July 15, 2024 EEO Statement: Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence. Learn more about the Ferris Mission and community at ferris.edu. The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University's Policy on Non-Discrimination, visit: Ferris Non-Discrimination Statement.

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