Accounts Payable Manager

2 weeks ago

Richmond, United States Virginia Passenger Rail Authority Full time

The Virginia Passenger Rail Authority (VPRA) is a political subdivision established by Chapter 1230 of the 2020 Acts of Assembly. VPRA is responsible for promoting, sustaining, and expanding the availability of passenger and commuter rail services in the Commonwealth, including all administrative and fiduciary responsibilities for Virginia's state-supported passenger rail services. The VPRA also funds Virginia Railway Express (VRE) and administers all capital expansion projects, infrastructure, and land acquisitions related to the $3.7 billion Transforming Rail in Virginia initiative, which will double Amtrak and VRE service in Virginia over the next decade. The VPRA acts as a "responsible public entity" for the acquisition, construction, improvement, maintenance, or operation of a "qualifying transportation facility" under the Public Private Partnership Act of 1995.

The Accounting team is essential in supporting VPRA's mission and vision. Working under the Director of Accounting, the Accounts Payable Manager is a vital team member. This position will be responsible for the accounts payable cycle, ensuring timely and accurate payments to vendors and employees. The Accounts Payable Manager can also be expected to manage the travel and expense reimbursement process, serve as the point of contact for all items related to accounts payable, and process semi-monthly payroll and corresponding reconciliations. The ideal candidate is proactive, a great communicator, and highly focused on delivering excellent customer service to external and internal customers.

Under the direction of the Director of Accounting, the Accounts Payable Manager will:

  • Manage and execute the end-to-end accounts payable processing cycle, ensuring timely and accurate payments to vendors and employees.
  • Manage and execute the travel and expense reimbursement process, including reviewing and updating procedures and assisting internal customers when required.
  • Collaborate with external vendors and internal departments to resolve invoice and payment issues or discrepancies.
  • Serve as point of contact for vendors with Microsoft Dynamics (MD365) related issues for invoice processing.
  • Prepare annual 1099 forms for applicable vendors and required reporting to IRS.
  • Process semi-monthly payroll for approximately 50 employees, including maintaining knowledge of any changes provided by our internal HR department or any applicable state agencies such as DHRM and DOA.
  • Reconcile all payroll-related accounts to ensure accuracy and facilitate timely payment processing to benefits vendors.
  • Serve as a partner to internal departments, including Procurement, FP&A, Engineering, and Rail Services, to gather and organize data.
  • Provide regular training to internal departments in reviewing invoices, locating payments in MD365, and submitting travel and expense reimbursements.
  • Assist with the month-end closing process, including journal entries and reconciliations.
  • Coordinate the year-end accrual process with internal project managers and external vendors to obtain accurate estimates on capital projects for financial reporting.
  • Assist with annual audit and financial statement preparation.
  • Assist with the continued development of fiscal policies and procedures related to the position.
  • Assist with special projects as needed.
Required Education:
  • High School Diploma or equivalent
Preferred Education:
  • Bachelor's degree in accounting or a related field from an accredited college/university.
Required Experience:
  • At least three (3) years of related experience in accounting or finance.
  • Knowledge of generally accepted accounting principles (GAAP) and financial accounting policies and procedures.
  • Ability to utilize various accounting and financial systems for data processing and analysis.
  • Knowledge of complete A/P cycle processes.
  • Knowledge of payroll processing utilizing a third-party payroll system.
  • Strong analytical and problem-solving skills with attention to detail and ability to understand the big picture.
  • Demonstrated ability to work effectively and independently in a dynamic, fast-paced environment.
  • Ability to communicate effectively with diverse groups and individuals.
  • Excellent organizational and time management skills.
  • Excellent Microsoft Office skills, including intermediate knowledge in Excel and other commonly used office software.
Preferred Experience:
  • Previous experience in a start-up environment.
  • Experience with Microsoft Dynamics 365.

Are you interested in this position, but you don't meet every single requirement? At VPRA, we are dedicated to building a talented team and an inclusive, authentic workplace. So, if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be the right candidate for this or other positions.

Applicants must fully and accurately represent their qualifications and work history on the application or resume. The decision to interview an applicant is based on the information in the application, resume, or other relevant documents; therefore, applicants must supply detailed information. Submitting an incomplete application/resume or an application/resume lacking in detail may impact your interview eligibility. This website will confirm receipt when the application is submitted successfully. Reasonable accommodations are available to individuals with disabilities during the application and interview processes per the Americans with Disabilities Act. VETERANS, PEOPLE WITH DISABILITIES, AMERICORPS, PEACE CORPS, AND OTHER NATIONAL SERVICE ALUMNI ARE ENCOURAGED TO APPLY. Equal Opportunity Employer

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