Human Resource Coordinator

Job Posting Title: Human Resource Coordinator ---- Hiring Department: Human Resources Support Services ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: To Be Determined at Offer ---- Earliest Start Date: Ongoing ---- Position Duration: Limited Duration Based on Business Need ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes This position is currently funded for one year but may be made permanent. If all required materials are not included in the application, the application will be considered incomplete. Human Resources Support Services (HRSS) provides departmental human resource services to numerous campus departments. For more information on HRSS, please visit: hrss.financials.utexas.edu/ . In the spirit of continuous improvement and collaboration, HRSS strives to provide consistent, accurate, and timely services in support of our customers and their human resources needs. Your skills will make a difference. You'll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of staff, thereby enhancing the student experience. If you're the type of person that wants to know your work has meaning and impact, you'll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to: Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) Voluntary Vision, Dental, Life, and Disability insurance options Generous paid vacation, sick time, and holidays Teachers Retirement System of Texas, a defined benefit retirement plan, with 8% employer matching funds Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) Flexible spending account options for medical and childcare expenses Robust free training access through LinkedIn Learning plus professional conference opportunities Tuition assistance Expansive employee discount program including athletic tickets Free access to UT Austin's libraries and museums with staff ID card Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card For more details, please see: prospective/benefits current/services/my-total-rewards. Purpose To provide departmental human resource services to assigned customers and staff. Responsibilities Process all Workday transactions pertaining to assigned customers including recruiting, human capital management, and time and absence business processes. Initiate pay and compensation business processes, including compensation changes as well as overtime, comp time and separation payments, in a timely manner and monitor approvals to ensure completion prior to payroll deadlines. Serve as timekeeper for assigned customers. Review time reports to ensure adherence with all university policies as well as departmental practices such as on-call or event work. Run Workday reports to ensure completion of time reports within the appropriate periods. Work with customer administrative support to resolve time report issues. Comply with all federal, state, and university laws and policies related to human capital. Initiate background checks, I-9s, and employee onboarding. Monitor progress and work with employees to ensure completion within the appropriate periods. Provide service to customer departments in a timely, courteous, and professional manner. Manage customer relationships through effective communications including factual and current information. Cross train and provide backup assistance for other transactional staff. Escalate complex human resource matters to HR Services Manager. Collaborate with HR Quality Assurance Coordinator and Employee Relations Manager to meet departmental objectives. Consult central Human Resources, Payroll Services, and Workday support as needed. Complete assigned professional development activities, including human resource and Workday trainings. Stay abreast of policy and procedure changes. Other related functions as assigned. Required Qualifications Bachelor's degree in human resource management, business administration, social sciences, public administration or a related field and two years of experience in human resources administration or related field. Experience using a personal computer and Microsoft Word, Excel and Outlook. Motivation to work positively within a dynamic team environment in support of organizational objectives. Excellent oral and written communication skills and professional demeanor. Ability to focus on details, work under pressure, meet deadlines and operate successfully in a multi-task environment and as part of a team. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Experience processing HR transactions in Workday. Bilingual (English/Spanish) Salary Range $50,000+ depending on qualifications Working Conditions This position works a hybrid schedule with some remote work days and some in office days. Remote work should be within the Central Texas area. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. #LI-Hybrid ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English) [PDF] E-Verify Poster (Spanish) [PDF] Right To Work Poster (English) [PDF] Right To Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.