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Executive Assistant

2 months ago

Burnsville, United States Bosch USA Full time

**Company Description**

**Job Description**

**Position Summary**

The Building Technologies Business Integrator leadership team is seeking an organized, proactive, self-directed Executive Assistant to provide administrative and project support.

**Principal Responsibilities**

+ Supports leadership team with the following:

+ Email and calendar maintenance. Takes a proactive approach to identifying, prioritizing, and resolving scheduling conflicts.

+ Monthly expense report management and reconciliation of credit card statements

+ Manages domestic and international travel arrangements

+ Provides support with professional correspondence and collation of reports and documents

+ Interfaces with other Executive Assistants (locally and Internationally) to clarify, support, and expedite requests

+ Manages meetings and events for the business to include the following:

+ Coordinates meeting arrangements for all, key, on-site and off-site meetings (conference rooms, catering, hotel arrangements, conference calls, etc)

+ Participates in select meetings when requested

+ Assists with the creation of the annual calendar cadence of meetings then executes the build out via outlook.

+ Manages and coordinates operational tasks to include the following:

+ Acts as the liaison between the building and management

+ Supports the facility and ordering any products needed for the team and office to function

+ Supports special projects as requested

+ Partners with other assistants to ensure efficiency and back up arrangement

**Qualifications**

**Basic Qualifications:**

+ Associate's Degree in a related field or advanced business courses.

+ 3-5 years of experience in an administrative role.

+ Strong understanding of general office practices and project management.

+ Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

+ Ability to maintain a high level of confidentiality with sensitive information.

+ Excellent oral and written communication skills.

+ Proven ability to manage email and calendar maintenance, including resolving scheduling conflicts proactively.

+ Experience in managing domestic and international travel arrangements.

+ Ability to interact professionally with all levels of the organization.

+ Strong organizational and time-management skills, with the ability to work independently and in a fast-paced team environment.

**Preferred Qualifications:**

+ Bachelors Degree in Business, International Affairs, or Communications.

+ 5-10 years of experience in an administrative role supporting executive management.

+ Experience coordinating and managing meetings and events, including on-site and off-site arrangements.

+ Familiarity with MS Teams and other collaborative tools.

+ Experience acting as a liaison between building management and the leadership team.

+ Experience supporting special projects and partnering with other administrative professionals for efficient operations.

+ Ability to participate in select meetings and contribute to the creation and execution of annual calendar cadences for meetings.

**Additional Information**

All your information will be kept confidential according to EEO guidelines.

**Contact & additional information**

**Indefinite U.S. work authorized individuals only. Future sponsorship for work authorization unavailable.**

**EEO/OFCCP:** Bosch is an equal opportunity employer and makes all employment decisions on the basis of merit. Bosch is fully committed to compliance with all applicable laws providing equal employment opportunities and to providing equal employment opportunity to all associates and applicants for employment without regard to race, gender, sex, pregnancy, childbirth (or related medical conditions, including but not limited to, lactation), national origin or ancestry, religion, gender identity, sexual orientation, age, disability, veteran status, genetic information or any other characteristic protected by law.

This equal employment opportunity policy applies to all terms and conditions and aspects of employment including, but not limited to, recruitment, hiring, retention, training, placement, promotion, advancement, transfers, job assignments, layoffs, leaves of absence, termination, and compensation. Our management team is dedicated to this policy with respect to all aspects of employment.

Bosch is dedicated to maintaining compliance with all federal, state, and local law, including but not limited to, affirmative action plan requirements, EEO-1 and VETS-4212 reporting, and I9 / work authorization guidance.