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Accountant I

2 months ago

Edmond, United States Variety Care Full time
Department : Administration

Position : Accountant I

Employee Category : Non-Exempt

Reporting Relationship : Accounting Manager

Character Qualities :

Dependability: Fulfilling what I consented to do, even if it means unexpected sacrifice

Diligence: Investing all my energy to complete the tasks assigned to me

Initiative: Recognizing and doing what needs to be done before I am asked to do it

Thoroughness: Knowing what factors will diminish the effectiveness of my work or words, if neglected.

Summary of Duties and Responsibilities:

Performs various accounting functions to include creating and maintaining corporate billing invoices, recording Pharmacy ACH transactions, various Pharmacy reports, bank reconciliations, and recording of daily deposits. Responds to inquiries and contacts other departments to resolve a variety of problems. Overseas logistics of mail and money bags and coordinates with courier(s).

Primary Duties and Responsibilities :
Handle all monetary transactions, documents, and balance daily intake from all locations. Enter all monetary transactions in ledger and reconcile reports. Prepare bank deposits and record them as bank transactions to be reconciled at the end of the month. Maintain daily schedule of coworkers assisting in the daily count of money. Assist with Accountant II when needed to help with reconciling bank statements. In charge of making sure the team is prepared with a schedule and fulfills their responsibilities for quarterly cash audits at all locations, as well as conducts physical petty cash and cash drawer count at clinics periodically. Maintain contracts and invoice monthly on the sales side in Great Plains for vendors, receive money and post it to the sales accounts and enter them as cash receipts to the Bank Deposits. Record ACH for Pharmacy Invoices and receive pharmacy checks. Make deposits and record bank transactions to be reconciled to monthly statements. Record ACH for all special programs, grants and billings sent out. Maintain the Pharmacy Recap daily excel spreadsheet for Comptroller. Prepare monthly short/long report to be emailed to Regional Directors, Comptroller, Practice Admins and Practice Supervisors. Prepare and invoice special billings as directed by supervisor. Go to McKesson portal to print off statements/invoices to enter as ACH bank transactions. Go to Medicaid portal to print off invoices to enter as ACH bank transactions. Run Pharmacy toothbrush/Optical Sales report for monthly recap spreadsheet. Go to Trust Commerce portal and run report of monthly charges and paste on spreadsheet to be integrated to the bank account. Train and maintain duties for postage machines, which include monthly reports and refills. Receive mail from clinics that need to have postage on them and mail them out. Perform clerical duties such as daily mail and delivery to employees. Back up to Asset Accountant for supplies. Train PSR's Daily Deposit requirements as needed. Assist Billing with credit card and payment investigations. Go to portal to credit back patient accounts when needed as directed by Billing. Deposit all insurance and self-pay checks given to me by billing. The deposits are then entered as a bank transaction in Banc first account. Run Daily Report in Ochin to prepare daily spreadsheet which includes PSR's and their location. The file is turned into a pivot table. The spreadsheet is reconciled and used to prepare Daily Deposits. Daily deposits are then recorded on another spreadsheet to be integrated into the bank. Open, sign and date stamp all of A/P mail and invoices. Receive from A/P all Farmworker invoices and sign and date stamp them. Scan and upload all Employee reimbursements into their folders on the accounting drive. Oversees program for the logistics with picking up mail and money bags. Working with facilities and clinics to keep a steady workflow. Works closely with the courier with all issues regarding mail, money bags and banking issues. Assists in annual audits and reporting. Participates in professional development activities to include keeping current with laws, guidelines and updates in payroll and accounting. Perform clerical duties such as errands, mail, filing, and scheduling. Supports Variety Care's accreditation as a Patient Centered Medical Home and our commitment to provide care to all Variety patients that is Safe, Effective, Patient Centered, Timely, Efficient, and Equitable. Provides leadership and works with all staff to achieve the goals of the "Triple Aim" of healthcare reform-to improve the experience of care, improve health outcomes, and decrease healthcare costs. Embodies the strength of personal character. Places value on being an open and honest communicator who displays high moral and ethical conduct, integrity, adaptability, and sound judgment. Must be a leader in the department and community. Result-oriented problem solver who is responsible and accountable. Performs other duties as assigned.

Requirements, Special Skills or Knowledge :
High School Diploma or GED. Must have three years' experience utilizing automated accounting. Must have five years' experience processing and generating invoices. Must have five years in managing, analyzing, and solving accounting issues. Expert in Excel, building/producing spreadsheets, charts, etc.

Preferred Requirements, Special Skills or Knowledge :
Preferred Accounting and or Business degree. Expert understanding of general accounting principles.

Essential Functions :
Must be able to lift 25 pounds Must be able to sit for extended periods of time. Must have excellent concentration ability.