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Executive Assistant

1 month ago

Chicago, United States Invenergy Full time

Invenergy drives innovation in energy. Powered by decades of entrepreneurial experience and unparalleled execution, we solve the energy challenges facing our customers and communities. We provide power generation and storage solutions at scale around the world to create a cleaner energy future. We develop. We build. We own. We operate. We are Invenergy. Job Description Position Overview As the Executive Assistant to the Senior Executive Vice President & Construction Business Leader you will provide daily support and administrative assistance to the Construction Business Leader as well as the members of the Engineering, Project Controls, Global sourcing, ECS and Project Management teams. You will work across a broad range of activities including but not limited to calendaring, travel, managing high-priority workflows and approvals, processing expense reporting, organizing meeting notes and other due diligence information and assigned duties. You will have the ability to manage and proactively build relationships across Invenergy senior leadership. Essential Functions Primary responsibility is to actively manage the Executive’s calendar which includes but is not limited to coordinating events, scheduling meetings, organizing attendees, overseeing all travel arrangements (both domestic & international). Provide a similar level of support to the Executive’s team as needed or required. Ensure the Executive runs on schedule, keeping operations moving smoothly and highlighting priorities for upcoming activities and handling meeting preparation. Anticipate the needs of the Executive and resolve operational and administrative issues before they arise. Responsible for consolidating weekly functional area reports. Manage weekly, monthly, and quarterly team meetings. Manage contract administration processes and procedures and purchase order approval workflows for team. Ability to utilize and leverage technology to perform responsibilities, including a commitment to maintaining electronic records and other digital mediums (CRM, SharePoint, etc). Willingness to assist with booking personal/familial appointments and travel as needed. Qualifications Possesses excellent time management and problem-solving skills with significant experience proactively and effectively managing multiple projects simultaneously. Has a strong sense of urgency and attention to detail. Ability to work independently and as an extension of the executive office team. Able to influence others and communicate tactfully to accomplish complex assignments requiring cross-organization cooperation. Has a proven track record of being calm and focused under pressure, resolving and diffusing sensitive situations, maintaining professional interactions with associates at all levels and establishing rapport quickly. Interacts positively and professionally with Executive’s external and internal networks and exhibits sound judgement on the ability to make reasonable decisions in the absence of direction. Ability and willingness to utilize and leverage technology in performing responsibilities including a commitment to maintaining electronic records and other digital mediums. A basic knowledge and interest in renewable project development. Required Education and Experience 2+ years of relevant full-time experience supporting a high-level executive. Bachelor's degree preferred. Intermediate to Advance MS Excel and Advanced PowerPoint, Outlook and Word. Discretion when working with sensitive company and personal information. High-level of personal integrity and professionalism. Always maintain a high-level of confidentiality. Self-directed, reliable, and independent when necessary to complete projects with limited supervision. Demonstrate ability to prioritize time sensitive and competing issues. Willingness to be available during atypical hours if a high-priority event arises. Proficiency in Microsoft Office applications and operation of office equipment Professional, positive, resilient and proactive. Benefits Eligible for medical, dental, vision, 401(k), bonus, paid time off, etc. Invenergy LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability. #J-18808-Ljbffr