Vendor Payable Specialist

3 weeks ago

Tacoma, United States Alera Group, Inc. Full time

Propel is looking for a Vendor Payables Specialist to work in their Tacoma, WA office.

Are you looking to be part of a company where you have exciting opportunities to learn, grow and make a positive impact?

Join a team where each employee is empowered to listen generously, speak straight, collaborate, and build each other up through mutual accountability and shared success?  

If that is what you’re looking for, this is your chance to be part of an amazing organization

The Vendor Payables Specialist is responsible for processing and paying operational expenses and insurance carriers proficiently, accurately, and timely. This involves getting proper approvals on all expenses, collaboration with internal and external entities, accurate posting in the accounting system. This position will help support the Accounting Team with various tasks and projects.This position will help support the Accounting Team with various tasks and projects. The position handles highly confidential information.

Vendor Payables – approximately 90% of overall time worked

  • Processing and tracking customer accommodations
  • Processing split commission payments
  • Reviewing and processing staff expense reimbursements
  • Reviewing and processing vendor payments where the expense is taken from revenue on accounts
  • Backing up the Vendor Payable position
  • Preparing journal entries as needed
  • Communication with vendors and coworkers
  • Completing reviews and payments on time and accurately
  • Making payments from our accounting system
  • Process L&I reinstatement fees, reimbursements, and tracker
  • Proactively reviewing and updating applicable accounting reports to ensure accuracy 
  • Providing ad-hoc reports as requested

Carrier Payables – approximately 10% of overall time worked

  • Receiving payable invoices and statements and filing them properly intothe e-filing system
  • Reviewing the payable invoices and statements against their matching invoices in the accounting system
  • Review and process client related check requests
  • Completing reviews and payments on time and accurately
  • Making payments from our accounting system
  • Paying insurance carriers on time and accurately.
  • Preparation and processing reconciliations. Internal reports/allocations need to be “reconciled” against carrier statements, invoicing, etc
  • Tracking and logging carrier payment information into data management software.
  • Proactively reviewing and updating applicable accounting reports to ensure accuracy of invoicing.
  • Providing ad-hoc reports as requested
  • Preparing journal entries as needed

Other Duties:

  • Work on special projects as assigned 
  • Provide the Accounting team with support and back-up with various tasks o Participate in improving accuracy and efficiencies in accounting processes and in daily responsibilities

Accounting Requirements:

  • Knowledge of vendor payables process and concepts. At least two years of experience.
  • Understanding chart of accounts in the areas of income, expense, assets, and liabilities.
  • Deep understanding of accounts payable concepts, practices, and procedures
  • Understanding of the components of a P&L, Balance Sheet and TrialBalance.
  • Ability to accurately process large quantities of daily transactions
  • QUICKLY and EFFICIENTLY
  • Efficient use a 10-key for data entry
  • Ability to learn and use innovative technologies on a continual basis

System Knowledge Requirements:

  • Comfortable working with Microsoft products (i.e. Word and Outlook)
  • Intermediate to advanced knowledge of Microsoft Excel:Vlookups, Pivot tables, Sort, Filter, Etc.
  • Sagitta experience is a plus

Skills desired in an ideal candidate:

  • Ability to work well under pressure of time constraints is essential
  • Detail-oriented and organized
  • Desire to produce excellent work
  • Comfortable with analyzing large amounts of data
  • Strong written and verbal communication skills
  • Team player with the ability to work autonomously
  • Positive/Energetic attitude
  • Ability to prioritize projects and responsibilities
  • Proactive and solution-oriented approach towards business problems and process improvements

Salary Range: $50,000 to$55,000 DOE

We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

If you're a California resident, please read the California Consumer Privacy Act prior to applying.

#LI-KL1

PandoLogic. Category:Finance, Keywords:Accounts Payable or Receivable Specialist, Location:TACOMA, WA-98418

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