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Accounts Payable Specialist
2 months ago
AIT is the world's largest provider of automation, factory integration and tooling solutions dedicated to the global aerospace, defense, and space launch vehicle industries.
AIT offers a competitive compensation package (including free medical options for employees and their family), casual work environment and excellent growth opportunities.
Su
mmary:
Accounts Payable is responsible for performing a range of accounting and clerical tasks related to the accounts payable function. This generally includes receiving, processing, and verifying invoices, tracking and recording purchase orders, and processing payments.
Duties and Responsibilities:
Process outgoing payments in compliance with financial policies and procedures.
Scanning, attaching, coding, and posting vendor invoices into the accounting system with a high degree of accuracy, while conforming to tight deadlines.
Ensuring all invoices have proper project numbers and authorization before payment is made.
Strengthen and grow relationships with vendors and suppliers.
Create and post payable voucher in accounting system for both materials and outsourced services.
Create positive payment file formatting into excel spreadsheet for check payments and/or process weekly check run to vendors.
Clear wire and ACH invoice payments in IFS once treasury has sent payment funds.
Act as first point of contact for resolving vendor issues for material and outsourced services.
Research receiving and purchasing discrepancies and work with other team to resolve.
Protect organization’s value by keeping information confidential.
Reconcile venders’ monthly statements and related transactions.
Audit and process company credit card statements.
Read, analyze, and interpret financial reports and other related documentation.
Maintain a “Good Received Not Invoiced” list.
Update job cost reports for late vendor invoices.
Assist with month-end accrual for items not on purchase orders.
Responsible for all 1099 reporting.
Perform other duties as assigned.
Education and Work Experience:
High School Diploma required.
Bachelor’s Degree in accounting or related field preferred.
Minimum of three years of experience in an accounting position.
Experience with IFS preferred.
Knowledge, Skills and Abilities:
List of needed knowledge, skills, and abilities to successfully accomplish the duties and responsibilities of the job.
Can interpret financial data contained in reports and ledgers.
Performs day-to-day administrative tasks such as maintaining information files and processing paperwork.
Work in a high energy, high volume, rapidly changing environment.
Takes personal responsibility for the quality and timeliness of work to achieve results.
Achieves thoroughness and accuracy when accomplishing a task through concern for all the areas involved.
Clear and effective communication skills in both written and spoken forms.
Understands how to use the computers, including such tasks as turning the computer on and off, locating and opening files, navigate to websites, perform searches, and download files.
Knowledge of computer applications including email, databases, word-processing program and spreadsheets (such as Microsoft Office).
Provides excellent service to internal and external customers.
Ensures that decisions are made based on policies, rules and organizational directives to solve emerging problems.
Maintains confidentiality while processing and handling confidential information with discretion.
Can handle frequent interruptions and can multi-task.
Works effectively with different levels of management, team members and customers.
Work Conditions:
Indoors. Production and office environment. Temperature controlled.
Exposure Types:
No adverse environmental conditions expected.
Work Hours
:
Standard work schedule, overtime may be necessary for meeting deadlines.
Travel Requirements:
This position could involve travel up to 10% of the time.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Light work that includes moving objects up to 20 pounds.
Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling.
Prolonged periods sitting at a desk and working on a computer.
AIT Safety -
AIT enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe work environment. As appropriate, each employee is responsible for completing all training requirements. All employees that work in or enter the production environment are required to wear personal protective equipment.
AIT Quality
- It is our policy to provide quality products and services that meet customer expectations and delivery requirements. Accordingly, each employee must conform to the AIT Quality Policy and carry out job activities in compliance with applicable AIT Quality System documents and customer contracts. Each employee must read and understand his/her Quality Management and Customer Satisfaction responsibilities.
AIT Procedure Compliance -
Each employee must read, understand, and implement the general and specific operational, safety, quality, and environmental requirements of all plans, procedures, and policies pertaining to his/her job.
Security Clearance Statement -
This position may require a government security clearance; you must be a US Citizen for consideration.
ITAR Requirements -
To conform to U.S. Government commercial space technology export regulations, including the International Traffic in Arms Regulations (ITAR), 8 U.S.C. § 1324b(a)(3), applicants for employment at AIT must be a U.S. citizen or national, lawfully admitted for permanent residence into the U.S. (i.e. current green card holder), or lawfully admitted as a refugee or granted asylum under 8 U.S.C. § 1157-1158.
Equal Employment Opportunity -
AIT is proud to be an Equal Opportunity Employer and is committed to attracting, retaining, and developing a highly qualified, diverse, and dedicated work force. AIT hires and promotes people based on their qualifications, performance, and abilities. We support the establishment and maintenance of a workplace that nurtures trust, equality, and teamwork, in which all employees recognize and appreciate the diversity of individual team members. We provide all qualified applicants for employment and employees with equal opportunities for hire, promotion, and other terms and conditions of employment, regardless of their race, color, religion, gender, sexual orientation, gender identity, national origin/ethnicity, age, physical or mental disability, genetic factors, military/veteran status, or any other status or characteristic protected by federal, state, and/or local law.
Affirmative Action and Disability Accommodation -
Applicants wishing to view a copy of AIT’ s Affirmative Action Plans, or applicants requiring a reasonable accommodation in order to participate in the application and/or interview process, please contact us at
askhr@aint.com
.
AIT is an Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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