Contracts Administrative Assistant

4 weeks ago

Sarasota, United States Safe Children Coalition Full time

The SCC Contracts, Grants and Utilization Management (UM) Team is looking for a responsible Administrative Assistant to perform a variety of administrative tasks. Duties include providing support to the Contracts, Grants and UM staff, maintaining our contracts and grants database, distributing documents electronically, assisting with our accreditation and quality activities and assisting with subcontracts and UM tasks. Other skills required are excellent written and verbal communication, strong organizational skills with the ability to multi-task, attention to detail and problem-solving skills, excellent time management skills, the ability to prioritize, and the desire to learn and grow. Working knowledge of office equipment, like printers and computer proficiency in Microsoft Office (Excel, Word, PowerPoint), and the ability to learn and utilize other software programs required.

PURPOSE:

Responsible for administrative support for contracts, subcontracts and grants database management, general assistance with contracts and grants, assistance with subcontract management and assistance with utilization management tasks.

KEY RESPONSIBILITIES:

  • Maintains database system system for contracts, grants and subcontracts, both electronic and hard copy as needed. Includes record set-up and electronic filing all related documents.
  • Maintains database of due dates for contracts, grant and subcontracts, which are electronically distributed to all management receiving contract and grant funds. Enters completion of reporting requirements in database and produces periodic reports on reporting compliance.
  • Distributes contracts, grants and subcontracts to Senior Management, Program Directors and Accounting and Contracts/Grants Staff as appropriate.
  • Participates in the ongoing preparation and updating of Contracts and Grants Policies and Procedures.
  • Assists with administrative tasks related to Council on Accreditation (COA) and Performance and Quality Improvement (PQI) processes.
  • Assists with general subcontract management tasks, including reviewing emergency plans and reports.
  • Assists Utilization Management team with residential billing, purchase of service processes, distribution of reports, updating and maintaining resource guide and folders.
  • As needed, serve visitors at the front desk, by greeting, welcoming, directing and announcing them appropriately.
  • As needed, answer, screen and forward any incoming calls while providing basic information.
  • Other administrative support as needed.
Requirements

EDUCATION / EXPERIENCE:

Three years' experience in an administrative position. Minimum of a High School Diploma required. Associate degree preferred.

A comprehensive benefits program including:
  • 5 weeks of PTO accruals available during the first year of employment
  • 13 paid holidays
  • Professional development
  • Ongoing coaching and feedback
  • Employee Assistance Program ("EAP")
Health Benefits with shared premium costs, including:
  • Medical
  • Dental
  • Vision
  • Life
  • Short-term disability
  • Long-term disability
  • 401(k) retirement


Salary Description

$16.00 - $19.00 hourly

  • Contracts Administrative Assistant

    2 months ago

    Sarasota, United States Safe Children Coalition Inc Full time

    Job DescriptionJob DescriptionDescription:The SCC Contracts, Grants and Utilization Management (UM) Team is looking for a responsible Administrative Assistant to perform a variety of administrative tasks. Duties include providing support to the Contracts, Grants and UM staff, maintaining our contracts and grants database, distributing documents...

  • Contracts Administrative Assistant

    7 days ago

    Sarasota, United States Safe Children Coalition Inc Full time

    Job DescriptionJob DescriptionDescription:The SCC Contracts, Grants and Utilization Management (UM) Team is looking for a responsible Administrative Assistant to perform a variety of administrative tasks. Duties include providing support to the Contracts, Grants and UM staff, maintaining our contracts and grants database, distributing documents...

  • Construction Administrative Assistant

    3 weeks ago

    Sarasota, United States R.E. Crawford Construction, LLC Full time

    Job DescriptionJob DescriptionJob Opportunity: Administrative Assistant for Estimating DepartmentAbout Us:Join our team at R.E. Crawford Construction, a leading organization in the commercial construction industry. We're seeking a motivated individual to support our estimating department with administrative duties.Position Overview:As an Administrative...

  • Construction Administrative Assistant

    1 week ago

    Sarasota, United States R.E. Crawford Construction, LLC Full time

    Job DescriptionJob DescriptionJob Opportunity: Administrative Assistant for Estimating DepartmentAbout Us:Join our team at R.E. Crawford Construction, a leading organization in the commercial construction industry. We're seeking a motivated individual to support our estimating department with administrative duties.Position Overview:As an Administrative...

  • Administrative Assistant

    3 weeks ago

    Sarasota, United States Coast Controls, Inc. Full time

    Company DescriptionCoast Controls, Inc., located in sunny Sarasota, Florida, specializes in the production of web guiding equipment and Roll-to-Roll systems for the converting industry. Their technology is top-of-the-line, and their web guides are highly accurate, durable, and fail-safe. With a dedication to efficiency, cost-effectiveness, and safety, Coast...

  • Administrative Assistant

    3 weeks ago

    Sarasota, United States Coast Controls, Inc. Full time

    Company DescriptionCoast Controls, Inc., located in sunny Sarasota, Florida, specializes in the production of web guiding equipment and Roll-to-Roll systems for the converting industry. Their technology is top-of-the-line, and their web guides are highly accurate, durable, and fail-safe. With a dedication to efficiency, cost-effectiveness, and safety, Coast...

  • Administrative Assistant

    1 day ago

    Sarasota, United States Orquera Florida Investments Full time

    _Administrative Assistant_ We are looking for a detail-oriented and motivated employee to work as a full-time administrative assistant for the property management services/office. You will mostly assist the annual rentals property manager in all related tasks, including making payments (vendors, taxes, HOA fees, property insurances), filing, bookkeeping,...

  • Assistant Office

    3 days ago

    Sarasota, United States Realty Management Full time

    We are seeking a detail-oriented and organized Assistant Office and Property Administrator to join our team. As an Assistant Office and Property Administrator, you will be responsible for following the direction of the Business and Property manager in a variety of settings including ensuring smooth operations and providing excellent customer service to...

  • Administrative Assistant

    3 weeks ago

    Sarasota, United States Largo Real Estate Advisors Inc. Full time

    Job DescriptionJob DescriptionThe Job: Largo is currently seeking a reliable Office Administrator who will have a direct reporting line to the company's founder and CEO. In addition to this administrative role, the individual will also provide support to Largo's marketing efforts.Responsibilities: Coordinate office activities and operations to secure...

  • Administrative Assistant

    1 week ago

    Sarasota, United States Largo Real Estate Advisors Inc. Full time

    Job DescriptionJob DescriptionThe Job: Largo is currently seeking a reliable Office Administrator who will have a direct reporting line to the company's founder and CEO. In addition to this administrative role, the individual will also provide support to Largo's marketing efforts.Responsibilities: Coordinate office activities and operations to secure...

  • Administrative Assistant

    3 weeks ago

    Sarasota, United States ESTP Full time

    **Job Summary**: **Duties**: - Coordinate projects and manage calendars - Perform general administrative tasks including filing, data entry, and document preparation - Assist in event planning and coordination **Qualifications**: - Proven experience in administrative roles - Familiarity with Microsoft Office and other office software - Customer Service...

  • Administrative Assistant

    2 weeks ago

    Sarasota, United States Sarasota Jungle Gardens Full time

    Job DescriptionJob DescriptionAs a company that is always evolving and growing, we are constantly on the lookout for good talent.   If you have a love of animals, the outdoors and nature in general, you know how to give excellent customer service and are a kid at heart, Sarasota Jungle Gardens could be just the place for you. We invite you to explore...

  • Administrative Assistant

    7 days ago

    Sarasota, United States Sarasota Jungle Gardens Full time

    Job DescriptionJob DescriptionAs a company that is always evolving and growing, we are constantly on the lookout for good talent.   If you have a love of animals, the outdoors and nature in general, you know how to give excellent customer service and are a kid at heart, Sarasota Jungle Gardens could be just the place for you. We invite you to explore...

  • Administrative Assistant

    7 days ago

    Sarasota, United States Ringling College of Art and Design Full time

    APPLICATION INSTRUCTIONS: Job Description Summary - Provides administrative support to multiple academic departments. Maintains calendars, coordinates travel and generates a variety of reports and correspondence. Coordinates logistics for meetings, off-site classes, workshops and field trips. Attends departmental meetings, and records the minutes. Tracks...

  • Construction Administrator

    7 days ago

    Sarasota, United States Harvard Jolly PBK Full time

    For over 40 years, Harvard Jolly | PBK has been a leader in architectural and engineering design solutions across the United States. We are constantly seeking the brightest and most talented minds to be part of our award winning firm. Here at Harvard Jolly | PBK, we pride ourselves in providing the best in class programmers, planners, architects, engineers,...

  • Administrative Assistant Ii

    3 weeks ago

    Sarasota County, FL, United States Sarasota County Schools Full time

    **LOCATION**: - ESE Services-9051**POSITION**: - Administrative Assistant II**JOB DESCRIPTION**: Administrative Assistant II Location: ESE Services Cost Center: ESE Services Hours Per Day: 7.5 Shift: Contract Months: 12 Days Posted: 3 Posting Closing Time: 5:00 PM Title I: No Require Test: No High School Diploma/Equivalent: Yes Salary Lane:...

  • Administrative Assistant/receptionist

    7 days ago

    Sarasota, United States Thoroughbred Motors Full time

    Job Summary: **Duties**: - Manage and organize office files, documents, and records - Assist in scheduling appointments and meetings - Answer and direct phone calls with professionalism and courtesy - Perform data entry tasks with accuracy and efficiency - Utilizing QuickBooks for accounting tasks - Provide support in administrative function - Assist in...

  • Administrative Assistant Iii

    1 week ago

    Sarasota County, FL, United States Sarasota County Schools Full time

    **LOCATION**: - ENGLEWOOD ELEMENTARY**POSITION**: - Administrative Assistant III**JOB DESCRIPTION**: Administrative Assistant III Location: Englewood Elementary Cost Center: Englewood Elementary Hours Per Day: 7.5 Shift: Contract Months: 11 Days Posted: 3 Posting Closing Time: 5:00 PM Title I: No Require Test: Yes Testing Information: Testing...

  • Administrative Assistant Iii

    3 weeks ago

    Sarasota County, FL, United States Sarasota County Schools Full time

    **LOCATION**: - TAYLOR RANCH ELEMENTARY**POSITION**: - Administrative Assistant III**JOB DESCRIPTION**: Administrative Assistant III Location: Taylor Ranch Elementary Cost Center: Taylor Ranch Elementary Hours Per Day: 7.5 Shift: Contract Months: 11 Days Posted: 3 Posting Closing Time: 5:00 PM Title I: No Require Test: Yes Testing Information:...

  • Administrative Assistant Iii

    9 hours ago

    Sarasota County, FL, United States Sarasota County Schools Full time

    **LOCATION**: - ESE Services-9051**POSITION**: - Administrative Assistant III**JOB DESCRIPTION**: Administrative Assistant III Location: ESE Services Cost Center: ESE Services Hours Per Day: 7.5 Shift: Contract Months: 12 Days Posted: 3 Posting Closing Time: 5:00 PM Title I: No Require Test: Yes Testing Information: Testing Information High...