Director of Finance

Classification Description Summary

Under general administrative direction, plans, directs, manages, and oversees the activities and operations of the Finance Department including citywide financial activities, internal auditing, budget preparation, accounting, purchasing and revenue collection; coordinates assigned activities with other departments and outside agencies; and provides highly responsible and complex administrative support to the City Manager. The incumbent in this position is involved in the decisions of management affecting collective bargaining.
Essential Functions

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Assume full management responsibility for all Finance Department services and activities including internal auditing, budget preparation, accounting, purchasing and revenue collection.

Manage the development and implementation of departmental goals, objectives, and priorities for each assigned service area; recommend and administer policies and procedures.

Establish, within City policy, appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; allocate resources accordingly.

Assess and monitor work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes.

Plan, direct, and coordinate, through subordinate level staff, the Finance Department's work plan; assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with key staff to identify and resolve problems.

Select, train, motivate, and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.

Oversee and participate in the development and administration of the department budget; approve the forecast of funds needed for staffing, equipment, materials, and supplies; approve expenditures and implement budgetary adjustments as appropriate and necessary.

Monitor legislative developments related to finance and accounting matters; evaluate impact on City operations; perform long range financial planning and forecasting functions.

Advise the City Council and City Manager on fiscal matters including the review of Council agenda reports and other policy documents for fiscal effects.

Develop purchasing policies, standards and procedures; monitor purchasing functions for compliance with established guidelines.

Oversee and coordinate the annual audit process; ensure the timely delivery of financial documents and information and compliance with general accounting and auditing standards.

Prepare, review and evaluate a variety of financial reports and statements including the general ledger, budget variances and monthly and annual reports.

Develop and implement policies, procedures and controls to ensure compliance with generally accepted accounting procedures; analyze fiscal transactions and records to ensure conformity and compliance.

Provide staff assistance to the City Manager; prepare and present staff reports and other necessary correspondence.

Represent the Finance Department to other departments, elected officials, and outside agencies; coordinate assigned activities with those of other departments and outside agencies and organizations.
Explain, justify, and defend department programs, policies, and activities; negotiate and resolve sensitive and controversial issues.

Participate on a variety of boards, commissions, and committees.

Attend and participate in professional group meetings; maintain awareness of new trends and developments in the field of municipal finance; incorporate new developments as appropriate.

Respond to and resolve difficult and sensitive citizen inquiries and complaints.

Perform related duties as required.
Minimum Qualifications

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of :
Operations, services and activities of a comprehensive financial management and accounting program.
Advanced principles and practices of general, fund, and governmental accounting.
Generally accepted accounting principles.
Advanced principles and practices of program development and administration.
Methods and techniques of revenue analysis and interpretation.
Methods and techniques of financial planning, forecasting and auditing.
Debt analysis and administration principles and practices.
Investing principles and practices.
Principles and practices of purchasing.
Principles and practices of municipal budget preparation and administration.
Principles and procedures of financial record keeping and reporting.
Principles of supervision, training and performance evaluation.
Pertinent federal, state and local laws, codes and regulations.

Ability to :
Manage and direct a comprehensive financial management program.
Develop and administer departmental goals, objectives and procedures.
Analyze and assess programs, policies and operational needs and make appropriate adjustments.
Identify and respond to sensitive community and organizational issues, concerns, and needs.
Plan, organize, direct and coordinate the work of lower level staff.
Delegate authority and responsibility.
Select, supervise, train and evaluate staff.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Research, analyze and evaluate new service delivery methods and techniques.
Evaluate new legislation and determine impacts on city financial operations.
Oversee and coordinate auditing functions.
Ensure adherence to generally accepted accounting principles.
Evaluate financial data and recommend improvements.
Prepare clear and concise administrative and financial reports.
Prepare and administer large and complex budgets.
Interpret and apply applicable federal, state and local policies, laws and regulations.
Work in a team based environment to achieve common goals.
Coordinate multiple projects and complex tasks simultaneously.
Meet the physical requirements to safely and effectively perform the assigned duties.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines

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Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training :
A Bachelor's degree from an accredited college or university with major course work in finance, public administration, business administration, or a related field.

Experience :
Ten years of increasingly responsible finance experience including three years of management and administrative responsibility.

License or Certificate :
Possession of an appropriate, valid driver's license.
Supplemental Information

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment :

Work is performed primarily in a standard office setting.

Physical :

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.
Other Requirements

Management
A45
Last Update: 1/4/19
JD 11/2018

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