Assistant Finance Director

Classification Description Summary

Under direction, assists in the Finance Director with the direction, management, supervision, and coordination of the activities and operations of the Finance Department including citywide financial activities, internal auditing, budget preparation, accounting, purchasing and revenue collection; coordinates assigned activities with other departments and outside agencies; assumes responsibilities of the Director of Finance in the absence of the Director; and provides highly responsible and complex administrative support to the Director of Finance. Essential Functions

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Assume management responsibility for assigned services and activities of the Finance Department including citywide financial activities, internal auditing, budget preparation, accounting, purchasing and revenue collection.

Manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommend and administer policies and procedures.

Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within departmental policy, appropriate service and staffing levels.

Plan, direct, coordinate, and review the work plan for finance staff; assign work activities, projects, and programs; review and evaluate work products, methods, and procedures; meet with staff to identify and resolve problems.

Select, train, motivate, and evaluate finance personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures.

Participate in the development and administration of the department's annual budget; participate in the forecast of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; implement adjustments.

Appear before and advise the City Council and City Manager on City finances and related matters.

Analyze, recommend, and draft legislation for City Council and state legislative action.

Supervise the collection and analysis of information gathered through surveys and studies on matters involving the Finance Department.

Supervise and participate in the preparation of the City's annual budget.

Research and recommend property tax rates and other revenue development sources.

Assist in the administration of debt obligations of the City; research and recommend investments of the City's idle cash.

Assist in documenting procedures on fiscal matters for reference use by departments.

May represent the City in dealings with state agencies and various organizations.

Assist in planning, developing and implementing new or special fiscal programs.

Serve as the liaison for the Finance Department with other departments and outside agencies; negotiate and resolve sensitive and controversial issues.

Serve as staff on a variety of boards, commissions, and committees; prepare and present staff reports and other necessary correspondence.

Provide responsible staff assistance to the Director of Finance; conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to finance programs, policies, and procedures as appropriate.

Attend and participate in professional group meetings; maintain awareness of new trends and developments in the field of municipal finance; incorporate new developments as appropriate.

Respond to and resolve difficult and sensitive citizen inquiries and complaints.

Perform related duties as required. Minimum Qualifications

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of : Operational characteristics, services, and activities of a municipal finance department. Principles and practices of municipal finance, including budgeting, investments, auditing, debt administration, and fiscal administration. Principles and practices of program development and administration. Principles and practices of municipal budget preparation and administration. Principles and practices of risk management. Principles of supervision, training, and performance evaluation. Pertinent federal, state, and local laws, codes, and regulations.

Ability to : Oversee and participate in the management of a comprehensive municipal finance department. Oversee, direct, and coordinate the work of lower level staff. Select, supervise, train, and evaluate staff. Participate in the development and administration of department goals, objectives, and procedures. Prepare and administer large program budgets. Prepare clear and concise administrative and financial reports. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Research, analyze, and evaluate new service delivery methods and techniques. Interpret and apply federal, state, and local policies, laws, and regulations. Work in a team based environment to achieve common goals. Coordinate multiple projects and complex tasks simultaneously. Meet the physical requirements to safely and effectively perform the assigned duties. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work.

Education and Experience Guidelines

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Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training : A Bachelor's degree from an accredited college or university with major course work in finance, public administration, business administration or a related field.

Experience : Seven years of progressively responsible municipal finance experience including two years of management and administrative responsibility.

License or Certificate : Possession of an appropriate, valid driver's license. Supplemental Information

PHYSICAL DEMANDS AND WORKING ENVIRONMENT The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment :

Work is performed primarily in a standard office setting.

Physical :

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Other Requirements

Mid-Management B40 Last Update: 03/2019 JD 11/2018

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