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HR Service Coordinator over Talent Acquisition

2 months ago

Knoxville, United States Helen Ross McNabb Center Inc Full time

Help Others, Make a Difference, Save a Life. Do you want to make a difference in people's lives every day? Or help people navigate the tough spots in their life? And do it all while working where your hard work is appreciated? You have a lot of choices in where you work…make the decision to work where you are valued Join the McNabb Center Team as the HR Services Coordinator over Talent Acquisition Specialist today JOB SUMMARY Manages the full recruitment cycle, from job posting to offer acceptance. Ensures adequate talent pools for open positions including temps, contractors, and interns. Collaborates with hiring managers to define job requirements and candidate profiles. General Administrative Duties Responds to emails and calls within 24 hours. Ensure compliance with all legal requirements and company policies. Holds bi-monthly supervision with staff members as evidenced by supervision notes in the staff's personnel Dynafile. Has zero turnover in recruiting department and zero vacancies (fill role by 9/30/24) using engagement and motivation strategies, building an awesome, fun, trusting team Brings innovation and ideas to supervision and team meetings as evidenced by supervision notes. Participate in weekly recruitment and student meeting to solve problems, engage staff members, and hear creative ideas. Recruiting department is responsible for hiring all new positions in FY25 by September 30th per MBK (spreadsheet maintained by Talent Acquisition Specialist). Learns how to use Canva to make beautiful flyers, social media posts, etc as evidenced by shared Canva file contributions. Maintains spreadsheets on all personnel contacts (contact log) and hire status. Leadership, Strategy, and Supervision Models exemplary leadership through excellent presentation, consistent presence, support, management, solution implementation, and kindness as evidenced by no staff concerns to VP of HR. Develop and implement recruitment strategies to meet the organization's staffing needs as evidenced by a quarterly recruitment plan. Manages e3 recruitment landing page to be creative and exciting and updates the videos and photos quarterly working closely with Community Relations. Manages applicant tracking pages to ensure compliance and source candidates. Participate in e3 monthly meetings to get recruiting needs met. Helps VP create monthly reporting data for CEO (add FY turnover to report, etc). Make recommendations utilizing data up the chain about budget needs and recruiting strategies. Pilot promising strategies. Manages recruiting budget. Manages vacancy report to be sent to CEO, SVP and VP every Friday. Check in with new hires in orientation, especially the ones you and team recruited. Quarterly-Train supervisors on applicant tracking system, tips and tricks, and non-bias screening (employment law), interviewing (via GoTo Meeting). Holds subordinates accountable to measurable objectives. Learns, uses, and trains HR on the effective use of Docusign and its linkage with Dynafile. Recommend policy improvements to align with the legal landscape regarding applicants, AI, non-bias screening, student policy. Help supervisors develop job descriptions and a realistic job preview for applicants. Attains SHRM-SCP by 12/31/2025. Non-Traditional Personnel Recruits agency temps when needed including but not limited to Masters, RNs and LPNs as evidenced by low vacancy rate (15% in FY25, ultimate goal is 10%). Responsible for assigned contract negotiations, annual updates and distribution to contractors through Docusign as evidenced by contract complete by June 30th of every year. Negotiates the best value for agency nurses and clinicians contract agencies as evidenced by proven cost savings. Finds the best agency firms and weeds out the ones who are ineffective as evidenced by lists or spreadsheets with up-to-date detailed information on contracts. Communicates and educates supervisors (via email) on contract stipulations for compliance as evidenced by the training email with each new or revised contract. Assures all non-utilized agency, contract, and temp staff are removed from e3 weekly as evidenced by "ended boxes". Student Interns Maintains I drive spreadsheets on all students, their placements, dates, and their hire status. Keeps data on student ratio to hire (i.e. 120 students placed and 30 become employees-that is 25% conversion). Ensure job ads are accurate-no errors on salaries-as evidenced by 0 errors. Conducts informal interviews and participate in the matching process as evidenced by contact log. Create and implement a student breakfast or luncheon quarterly to get feedback and help them find employment here as evidenced by event log - invite leaders for speakers' panel. Recruiting department is responsible for converting College of Social Work Students into Staff each calendar year as part of the recruitment plan. Each graduating class no less than 10% of the cohort will come to the Center as employees. (Student conversion counts toward this goal). Recruiting department to coordinate 3 visits per semester to Knoxville and Chattanooga College of Social Work (total of 3 for teaching student about the McNabb Center and what we offer to employees and clients. (Masters in-person, Masters on-line, and Bachelors in both colleges) Develop excellent relationships with all colleges in area and give seminars to recruit students as evidenced by 3 events, trainings, or seminars per month (this does NOT include the College of Social Work). Develops supervisors to take student placements, creates or receives the student job description as evidenced by a 10% increase year over year in student placements (can hold GoTo meetings for interested supervisors) PRIORITIZE College of Social Work. Manages all non-traditional personnel Dynafile and ensures funder compliance as evidenced by zero audit findings. COMPENSATION: Starting salary for this position is approximately $71,056 /yr based on relevant experience and education. SCHEDULE: Monday - Friday 8am - 5pm (in-person only) Equipment/Technology: Basic computer skills are required for email, timekeeping, and documentation in the electronic medical record. Education: Must have Master's degree in business, health administration, social work, human resources or related field; prefer master's degree in human resources. Experience / Knowledge: HR Certification Preferred. Minimum of five years' experience in human resources related positions. Training and recruiting experience preferred. Physical: Must be able to lift 25 lbs. Proficient in reading. Ability to communicate effectively. Ability to type and write professional communications proficiently. Long periods of sitting, standing. Hauling equipment for tabling events and setting up is mandatory. Location: Apply today to work where we care about you as an employee and where your hard work makes a difference Helen Ross McNabb Center is an Equal Opportunity Employer. The Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment. Helen Ross McNabb Center conducts background checks, driver's license record, degree verification, and drug screens at hire. Employment is contingent upon clean drug screen, background check, and driving record. Additionally, certain programs are subject to TB Screening and/or testing. Bilingual applicants are encouraged to apply. #J-18808-Ljbffr