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Events Coordinator

5 months ago

Austin, United States El Cosmico Full time

** Events Coordinator - Austin Motel and Hotel San Jose**

**Job Category****:** Adminstration **Requisition Number****:** EVENT01469 Showing 1 location **Job Details**

**Description**

About our Company:

Operating as a motel since 1938, Austin Motel is a beloved, quintessential part of the citys history, sitting in the heart of South Congress famed strip of restaurants, clubs, and shops. The 1930s motor court property includes 41 guest rooms, a 50's-style outdoor pool and sun deck, community and cultural programming and a renegade-style retail shop to the lobby, all set amidst the original midcentury architecture.

Austin Motel is proud to be a part of Bunkhouse, which is a hospitality company created by hotelier Liz Lambert that believes in inspired design, connection to place and the value of community. Bunkhouse has designed and developed a celebrated portfolio of hospitality projects including Hotel San Jos, Hotel Saint Cecilia, Austin Motel, and Jos Coffee in Austin, Hotel Havana and Ocho in San Antonio, El Cosmico in Marfa, Texas, The Phoenix in San Francisco, California, and Hotel San Cristobal in Baja, Mexico.

We're looking for someone with:

High School diploma or general education degree (GED). College Degree preferred

Two (2) years related experience in hospitality events or events industry

Ability to create documents in Excel and Word

Ability to understand other computer programs (i.e. Property Management System)

Ability to apply concepts of math including addition, subtraction, multiplication, division and algebra, using whole numbers, common fractions, and decimals

Bunkhouse is an equal opportunity employer and values diversity. All employment is decided on the basis of qualifications, merit and business need.

Job Requirements:

Meet with potential customers to offer event services and tour the venue

Meet with customers to discuss in house offerings for special occasions such as conferences, festivals, weddings, parties and banquets

Coordinate services, staff and location with necessary vendors and departments

Book special event reservations accurately

Ensure special event revenue is collected properly

File all necessary permits required for each event and ensure each event follows local regulations

Schedule all special events staff and assign duties and responsibilities in accordance with work requirements

Outsource additional labor for functions when necessary

Develop and initiate all actions necessary and appropriate to achieve established sales department revenue goals and overall business revenue goals for the property

Serve as a leader in Bunkhouse Guest Service culture through personal actions, identifying areas for improvement

Demonstrate working knowledge of Bunkhouse operational standards

Actively and consistently prospect and develops new sources of business for venue through telephone and email marketing and outside personal sales calls, successfully converting potential business opportunities to confirmed bookings

Plan personal work schedule, prioritizing work tasks and responsibilities

Respond to contacts for hotel information in a business-like and timely manner

Respond in timely manner to all leads/RFPs and other sources of potential business opportunities for the venue

Participate in meetings, sales blitzes, and brainstorming opportunities to increase sales results for venue

Utilizes office systems consistently to maintain accurate, up to date information for all business contacts

Prepare and distribute internal/external correspondence, contracts, BEOs, group resumes, rooming lists, event schedules, and other documents in an accurate and timely manner

Responsible for securing completed distribution of group credit information, and accurate adherence to event billing procedures

Maintain trace dates for contact follow-up and all actions necessary for group bookings and appreciations

Distribute information to all Departments regarding needs and requirements of groups, meetings and events taking place on the property

Complete monthly Sales Department Productivity Report

Monitor business trends and directs adjustments to Revenue Maximization Strategies

Bunkhouse pays competitive wages and offers a liberal working environment that encourages individuality and creativity. We offer a superior benefits package to employees who work 20 hours/week or more that includes:

Highly subsidized Medical, Dental and Vision insurance

Company paid Life Insurance and Long-Term Disability coverage

Short Term Disability coverage

Generous Paid Time off (Full Time)

Free stays at Bunkhouse hotels (Full Time)

401k with company matching

Employee Discounts

Bunkhouse Core Values:

BE REAL. We treat everyone like human beings. We are respectful and authentic, we listen, and we develop meaningful relationships with guests, customers and each other. We encourage our employees to have a voice and to use it to improve the work we do.

CREATE MAGIC. In design, service and all things, we go above and beyond to inspire. Every detail counts, and we believe that our work is a collaboration that depends on all of us bringing our creativity and passion to work with us every day.

BE HERE NOW. In our work, creating a sense of place is important. We contribute to the fabric of our respective communities by honoring, representing and supporting the communities in which our businesses exist. We make it our goal to be experts on our cities, and we leave travelers with a sense of where they have been.

EMBRACE ADVENTURE. We dont always know where the road will lead, but we know that well have each other along the journey. We strive to learn and grow from our experiences, to create meaningful structure along the way and, in some cases, to embrace chaos when necessary.

LOOK TOWARDS THE FUTURE. We work with a spirit of continuous improvement in all areas. We seek to provide a path of growth for all of our employees and for Bunkhouse as a whole.

**Qualifications**

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**Behaviors**

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**Education**

**Experience**

**Licenses & Certifications**