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Purchasing and Procurement Specialist

4 months ago

Charles Town, United States APEI Full time

Description

Purchasing & Procurement Specialist
American Public Education Inc.

The Purchasing and Procurement Specialist manages purchase order, requisition, and contract workflows to ensure timely processing of all purchasing activity at APEI. This role coordinates with finance, legal, and operational teams to manage vendor relationships and workflows. In addition, this position will be a key part of the Strategic Sourcing team, assisting with implementation of a procure-to-pay system, developing purchasing policy, conducting RFPs/bids/negotiations as well as purchase orders reviews.

Reports to the Director or Procurement.

Responsibilities:

  • Administrator for vendor contracts in the contract management software, including:
    o Setting up new vendors, employees, companies, departments, and contracts as needed.
    o Assist with managing end user issues (working with Cobblestone when required).
    o Assist with management of Contracts email account (includes entering all incoming docs, confirming accuracy, confirming signatures, managing requests from users/employees needing contract info).
    o Help to develop procedural documentation as it pertains to the procurement process
    * Assist with managing the Purchasing e-mail account to ensure responses occur within established service level agreement (SLA) timelines.
    * Assist with the analysis of purchase authorization for adequacy of specifications and other requirements to include proper general ledger accounts, proper approval authorities, and other criteria.
    * Receive and route invoices to the appropriate internal and external customers, while assisting AP with questions.
    * Prepares and issues purchase orders, ensuring inclusion of complete and accurate specifications, terms, and conditions.
    * Follows up with stakeholders to properly complete requests.
    * Works with accounting team to assist with the identification and processing of monthly accruals.
    * Coordinates with APEI and its affiliate teams and staff at all levels to meet strategic objectives.
    * Performs other duties as assigned.

Skills:

  • Ability to interact with staff in a positive and professional manner
  • Ability to meet communicated schedules and deadlines
  • Excellent attention to detail
  • Ability to effectively prioritize multiple tasks
  • Ability to creatively solve problems in a changing environment
  • Advanced skills with MS Office Suite
  • Ability to work as a team player with a positive attitude

Requirements:

  • Preferred Candidate will have the following:
    • 2-4 years of experience in procurement related roles
    • Experience with enterprise resource planning software preferred
    • Excellent and oral and written communication skills
    • Bachelor's degree in Business, Operations, Accounting, Finance or a similar field from an accredited institution preferred



About Us:

Online, on campus and in the workplace, we provide higher education and training to our country's heroes - military service members, veterans, nurses, government employees, and motivated professionals that want to make a difference. American Public Education, Inc. educates service-minded students, ranging from the military, public service, federal agencies, and nursing communities, through American Public University System (APUS), Hondros College of Nursing (HCON), Rasmussen University and Graduate School USA (GSUSA).

It is the policy of American Public Education, Inc. (APEI) to afford equal opportunity to all qualified persons. We treat all qualified individuals equally as to their recruitment, hiring, assignments, advancements, compensation, and all other terms and conditions of employment. American Public Education, Inc. does not discriminate on the basis of race, color, religion, creed, sex, age, national origin, sexual orientation, or physical, mental, or sensory disability, or any other characteristic protected by law.

Colorado, California, Washington and NYC Pay Transparency Statement

If you are a resident of Colorado, California, Washington or New York City and this role is available remotely, you may be eligible to receive additional information about the compensation and benefits for this role, which we will provide upon request. Please send an email to recruiting@apei.com