Office Administration
1 week ago
Description We are conducting the search for an administrative assistant on behalf of a prominent construction company based in Irvine, CA. This company is known for its excellence in delivering residential, commercial, and industrial construction projects throughout Southern California. They are currently seeking a highly organized and detail-oriented Construction Administrative Assistant to support their project managers and office staff. If you are proactive, have a passion for the construction industry, and are ready to make a positive impact, this could be the role for you Key Responsibilities: Provide comprehensive administrative support to project managers, superintendents, and the office team to ensure seamless project operations. Organize and maintain project documentation, including contracts, permits, change orders, and daily reports. Assist in scheduling meetings, inspections, and jobsite visits. Serve as a communication liaison between clients, subcontractors, and internal teams. Track and manage project schedules, budgets, and deadlines. Prepare, review, and distribute project-related documents such as RFIs (Requests for Information), submittals, and transmittals. Process invoices, track project expenses, and assist with budget management. Handle incoming calls, emails, and correspondence in a professional manner. Support vendor and subcontractor relationships, ensuring compliance with contracts and project specifications. Maintain both electronic and physical filing systems for all project-related materials. Assist with project closeout documentation, including warranties, as-builts, and manuals. Requirements Qualifications: 2+ years of administrative experience, ideally within the construction industry. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Experience with construction management software (e.g., Procore, Buildertrend) is a plus. Strong organizational and time management skills. Excellent written and verbal communication skills. Ability to prioritize tasks and manage multiple projects simultaneously. High attention to detail and ability to work in a fast-paced environment. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking 'Apply Now,' you're agreeing to Robert Half's Terms of Use (.
-
Office Administrator
1 week ago
Irvine, United States Vaco Full timeThis position offers annual bonus and benefits! Job Description: We are seeking a dynamic Office Administrator to support our corporate office operations and assist various departments with administrative, organizational, and logistical tasks. As part of the Corporate Office Team, your role will be essential in ensuring smooth workflows and responsive...
-
Office Administrator
1 week ago
Irvine, United States Vaco Full timeThis position offers annual bonus and benefits! Job Description: We are seeking a dynamic Office Administrator to support our corporate office operations and assist various departments with administrative, organizational, and logistical tasks. As part of the Corporate Office Team, your role will be essential in ensuring smooth workflows and responsive...
-
Office Administrator
4 days ago
Irvine, United States Vaco Full timeThis position offers annual bonus and benefits!Job Description:We are seeking a dynamic Office Administrator to support our corporate office operations and assist various departments with administrative, organizational, and logistical tasks. As part of the Corporate Office Team, your role will be essential in ensuring smooth workflows and responsive...
-
Office Administrator
2 weeks ago
Irvine, United States Vaco Full timeThis position offers annual bonus and benefits!Job Description:We are seeking a dynamic Office Administrator to support our corporate office operations and assist various departments with administrative, organizational, and logistical tasks. As part of the Corporate Office Team, your role will be essential in ensuring smooth workflows and responsive...
-
Sales Office Administrator
4 months ago
Irvine, United States Kistler Group Full timePosition Summary:We are seeking a Sales Office Administrator to join our team and provide essential support to our California and West Coast sales team. The role will primarily focus on enabling the day-to-day operations of our West Coast satellite office, providing critical support to our sales teams, and serving as local support on initiatives led by...
-
Sales Office Administrator
2 weeks ago
Irvine, United States Kistler Group Full timePosition Summary:We are seeking a Sales Office Administrator to join our team and provide essential support to our California and West Coast sales team. The role will primarily focus on enabling the day-to-day operations of our West Coast satellite office, providing critical support to our sales teams, and serving as local support on initiatives led by...
-
Administrative Assistant Office Manager
3 days ago
Irvine, United States Stability Technology Full timeWe are seeking a highly organized and proactive Administrative Assistant/Office Manager to support the smooth operation of our office and provide executive-level administrative support. The ideal candidate will have a strong background in office management, excellent communication skills, and a keen eye for detail. This role is pivotal in ensuring the...
-
Administrative Assistant Office Manager
2 days ago
Irvine, United States Stability Technology Full timeWe are seeking a highly organized and proactive Administrative Assistant/Office Manager to support the smooth operation of our office and provide executive-level administrative support. The ideal candidate will have a strong background in office management, excellent communication skills, and a keen eye for detail. This role is pivotal in ensuring the...
-
Part-Time Office Administrator
3 weeks ago
Irvine, United States Think Academy US Full timeJob Opportunity: Office Administrator Location: Irvine, CA (Irvine Campus) - 770 Roosevelt, Irvine, CA 92620 Job Type: Part-Time (15-20hrs/week) Hire Date: ASAP Pay Range: $20-30/hr About Us Think Academy is a fast-growing EdTech company revolutionizing the way K-12 students learn. We provide innovative and engaging teaching services, making education...
-
Chief Administrative Officer
1 month ago
Irvine, California, United States Adriana's Insurance Full timeJob SummaryAdriana's Insurance is seeking a highly skilled and organized Executive Assistant to support our CEO. This influential role requires exceptional communication skills, a keen attention to detail, and the ability to handle sensitive information with discretion.Key ResponsibilitiesManage and maintain the CEO's calendar, scheduling appointments and...
-
Medical Office Administrator
4 weeks ago
Irvine, California, United States University Of California Irvine Full timeJob SummaryThe University of California, Irvine seeks a highly skilled Medical Office Administrator to join our team. As a key member of our Accounting and Fiscal Services department, you will be responsible for providing exceptional support in payroll and timekeeping processes.Key ResponsibilitiesProvide technical and functional support for payroll and...
-
Administrative Support Professional
3 days ago
Irvine, California, United States PrideStaff Full timeCompany OverviewPrideStaff is a leading staffing agency dedicated to providing top-notch administrative support to various industries in the Irvine area.SalaryThe salary for this position ranges from $22.00 to $24.00 per hour, depending on experience and qualifications.Job DescriptionThis role will work under the supervision of the Human Resources Manager...
-
Irvine, California, United States MAHLER PRIVATE STAFFING Full timeA prestigious family office is seeking an accomplished Administrative Support Professional to provide high-level administrative assistance to the executive team. As a key member of the team, you will be responsible for implementing requests in real-time, ensuring seamless day-to-day operations. This role involves a diverse array of administrative and...
-
Administrative Assistant
1 week ago
Irvine, United States Ultimate Staffing Services Full timeJob DescriptionJob DescriptionLeading scientific environmental consulting firm providing a broad range of technical services to both public and private sector clients is adding an Administrative Assistant to the team. This role is an IN OFFICE opportunity. This role is direct hire. This position pays $65K-$70K DOE.This role requires the Administrative...
-
Administrative Assistant
1 week ago
Irvine, United States Ultimate Staffing Full timeLeading scientific environmental consulting firm providing a broad range of technical services to both public and private sector clients is adding an Administrative Assistant to the team. This role is an IN OFFICE opportunity. This role is direct hire. This position pays $65K-$70K DOE.This role requires the Administrative Assistant to produce documents,...
-
Administrative Assistant
7 days ago
Irvine, United States Ultimate Staffing Full timeLeading scientific environmental consulting firm providing a broad range of technical services to both public and private sector clients is adding an Administrative Assistant to the team. This role is an IN OFFICE opportunity. This role is direct hire. This position pays $65K-$70K DOE.This role requires the Administrative Assistant to produce documents,...
-
Administrative Assistant
3 weeks ago
Irvine, United States Roth Staffing Companies Full timeLeading scientific environmental consulting firm providing a broad range of technical services to both public and private sector clients is adding an Administrative Assistant to the team. This role is an IN OFFICE opportunity. This role is direct hire. This position pays $65K-$70K DOE. This role requires the Administrative Assistant to produce documents,...
-
Administrative Assistant
2 months ago
Irvine, United States Law Offices of Samer Habbas Inc. PC Full timeThe Law Offices of Samer Habbas & Associates, PC is looking for a detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative and clerical support to the Director of Operations to help ensure the efficient operation of the firm.Key Responsibilities: Order office supplies and maintain supply...
-
Administrative Assistant
3 weeks ago
Irvine, United States Ultimate Staffing Full timeLeading scientific environmental consulting firm providing a broad range of technical services to both public and private sector clients is adding an Administrative Assistant to the team. This role is an IN OFFICE opportunity. This role is direct hire. This position pays $65K-$70K DOE.This role requires the Administrative Assistant to produce documents,...
-
Administrative Assistant
4 weeks ago
Irvine, United States Ultimate Staffing Services Full timeJob DescriptionJob DescriptionLeading scientific environmental consulting firm providing a broad range of technical services to both public and private sector clients is adding an Administrative Assistant to the team. This role is an IN OFFICE opportunity. This role is direct hire. This position pays $65K-$70K DOE.This role requires the Administrative...