Chief of Administrative Services

4 weeks ago

Queensbury, United States City of New York Full time
Company Description

Job Description

***IMPORTANT NOTE: Only those currently serving as a permanent or probable permanent Administrative Manager; or DEP Agency employee on the promotional list for exam 1552 may be
considered.***

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system's 2,000 square mile watershed that extends 125 miles north and west of the City.

The Bureau of Wastewater Treatment (BWT) is responsible for the operation and maintenance of all facilities related to the treatment of sewage within the five boroughs of the City. This includes 14 wastewater treatment plants, sludge dewatering facilities, collections facilities (pumping stations, combined sewer overflow retention facilities, regulators, tide gates, etc.), wastewater laboratories and harbor vessels.

The Bureau of Wastewater Treatment's Employee services and Bureau Administration Directorship is responsible for coordinating Human Resources and Employee Services in a Bureau of about 1800 employees. This includes Personnel Services, Payroll & Timekeeping, Employee Benefits, Administrative Support, Facilities Management and Workforce Development and Training.

The Chief of Administrative Services is a key managerial role responsible for overseeing and managing a wide range of administrative functions, including travel coordination, membership management, supervision of field administrative staff, facilities management, record keeping, and archiving. The ideal candidate will be detail-oriented, possess excellent organizational and communication skills, and have a proven track record of efficiently managing administrative processes.

Under the general direction of the Director of Employee Services, with a wide latitude for independent initiative, judgment and decision making, the selected candidate will manage difficult and responsible professional organizational in the following:

-Travel Coordination:
oOversee the arrangement and coordination of travel logistics for employees, including flights, accommodations, and transportation.
oDevelop and maintain relationships with vendors to ensure cost-effective and efficient travel solutions.

-Memberships Management:
oOversee the management of corporate memberships, ensuring timely renewals and coordinating employee access to relevant memberships and subscriptions.
oKeep abreast of industry trends and opportunities for new memberships that align with company objectives.

-Supervision of Field Administrative Staff:
oProvide training, leadership and guidance to administrative staff working in field offices.
oConduct regular check-ins and performance evaluations to ensure staff effectiveness and development.

-Facilities Management:
oOversee the day-to-day operations of Lefrak office facilities, ensuring a clean, safe, and well-maintained working environment.
oCollaborate with vendors for facility-related services and negotiate contracts as needed to provide office supplies.

-Records Management and Archiving:
oDevelop and implement efficient record-keeping systems to maintain accurate and up-to-date information, which includes managing shared servers and digital records.
oManage the archiving process, ensuring compliance with DEP requirements.

-DCAS Test Development Process.

In addition, as a Section Chief, the selected candidate will be responsible for directly supervising staff, which includes setting clear expectations and goals for the team; provide vision, inspiration and motivation; provide effective communication to ensure transparency; provide constructive feedback on performance; identify opportunities for skill development and career growth; build a positive team culture; provide conflict resolution when necessary; manage employee performance; foster employee well-being and provide ethical leadership.

Qualifications:
Proven experience in administrative services, with a focus on travel coordination, membership management, and facilities management.
Excellent organizational and multitasking abilities.
Proficiency in relevant software applications (MS Office, travel management systems, etc.).
Strong communication and interpersonal skills.

Qualifications

1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
3. A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
4. Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

  • Contract and Administration Unit Lead

    4 weeks ago

    Queensbury, United States City of New York Full time

    Company DescriptionJob Description ***IMPORTANT NOTE: Only those currently serving as a permanent or probable permanent Administrative Procurement Analyst Non-Manager will be considered.*** The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of...

  • Youth Services Clinician

    2 days ago

    Queensbury, New York, United States Northern Rivers Family of Services Full time

    Job SummaryWe are seeking a skilled Clinician to join our team as a Youth ACT Clinician. As a member of our multi-disciplinary team, you will work closely with colleagues to provide intensive, community-based services to youth and families. Your primary goal will be to help children avoid hospitalizations and out-of-home placements by offering medication...

  • Customer Administrative Role

    7 months ago

    Queensbury, United States Links Recruiting Full time

    About the job Customer Administrative Role (Full-Time) A mid-sized consumer goods retail company in the Queensbury, New York area has an immediate for an energetic and motivated full-time year-around Customer Administrator. This company offers a competitive pay and benefits structure. Pay is in the $18-$20 per hour range, or $37,440 to $41,600 annually. As...

  • Customer Administrative Role

    6 months ago

    Queensbury, United States Links Recruiting Full time

    About the job Customer Administrative Role (Part-Time) A mid-sized consumer goods retail company in the Queensbury, New York area has an immediate for an energetic and motivated Part-time Customer Administrator (two days/week, 9:30am-6:00pm, Sat and/or Sunday would also be a consideration). Pay is in the $18-$20 per hour range. As a Customer Administrator,...

  • Healthcare Administrative Assistant

    2 weeks ago

    Queensbury, New York, United States Glens Falls Hospital Full time

    Job SummaryWe are seeking a skilled Medical Secretary to join our team at Glens Falls Hospital. In this role, you will provide exceptional customer service, manage administrative tasks, and support our healthcare professionals.Main ResponsibilitiesKey duties include:Screening calls and determining caller needs, referring to nurses or physicians as...

  • Executive Assistant

    1 month ago

    Queensbury, United States GENESYS Consulting Services, Inc. Full time

    Key ResponsibilitiesAdministrative SupportManage the President’s calendar, including scheduling meetings, appointments, and travel arrangements.Prepare and edit correspondence, reports, and presentations for the President.Handle incoming communications, including emails and phone calls, and determine their priority and appropriate response.Maintain...

  • Executive Assistant

    1 month ago

    queensbury, United States GENESYS Consulting Services, Inc. Full time

    Key ResponsibilitiesAdministrative SupportManage the President’s calendar, including scheduling meetings, appointments, and travel arrangements.Prepare and edit correspondence, reports, and presentations for the President.Handle incoming communications, including emails and phone calls, and determine their priority and appropriate response.Maintain...

  • Executive Support Specialist

    4 weeks ago

    Queensbury, New York, United States GENESYS Consulting Services, Inc. Full time

    About the RoleWe are seeking an exceptional Executive Support Specialist to join our team at GENESYS Consulting Services, Inc.Job SummaryThis is a dynamic opportunity for a highly skilled and experienced professional to provide administrative support to our President, ensuring seamless day-to-day operations and high-level event planning.Key...

  • Customer Service Representative

    2 weeks ago

    Queensbury, New York, United States Sherwin-Williams Full time

    About the RoleWe are seeking a highly motivated and customer-focused individual to join our team as a Customer Service Representative - Paint and Products. As a key member of our retail store staff, you will play a vital role in delivering exceptional customer experiences, achieving sales goals, and maintaining the highest standards of product knowledge and...

  • Child Youth Therapist

    1 day ago

    Queensbury, New York, United States Northern Rivers Family of Services Full time

    Company OverviewNorthern Rivers Family of Services is a leading human service agency in New York State, providing innovative care for over 18,000 children, adults, and families. Our mission is to empower individuals and families to change their lives and build stronger communities.The company has an almost 200-year heritage behind it, making it a leader in...

  • Nurse Practitioner

    3 months ago

    Queensbury, United States Medical Director Services PC Full time

    Job DescriptionJob Description Nurse Practitioner (NP) Medical Director Services PC is looking to hire an experienced Nurse Practitioner (NP) to service a skilled nursing facility in Queensbury, NY. New Grads Welcome!! Excellent salary will be offered, commensurate with experience. Provider Duties: Serves in the role of primary care provider to long and...

  • Mental Health Professional

    1 month ago

    Queensbury, New York, United States Northern Rivers Family of Services Full time

    We are seeking a highly skilled and compassionate Mental Health Professional to join our team at Northern Rivers Family of Services.OverviewNorthern Rivers Family of Services is a leading provider of mental health services for adults and youth. Our organization is dedicated to delivering high-quality, patient-centered care that addresses the unique needs of...

  • Youth Mental Health Specialist

    17 hours ago

    Queensbury, New York, United States Northern Rivers Family of Services Full time

    Job SummaryWe are seeking a dedicated Clinician to join our team at Northern Rivers Family of Services. As a key member of our Youth ACT program, you will provide intensive, community-based services to children and families in need.About the RoleYou will be responsible for conducting risk assessments, substance abuse screens, suicide assessments, mental...

  • Psychiatric Nurse Practitioner Role

    4 weeks ago

    Queensbury, New York, United States Northern Rivers Family of Services Full time

    Join our team at Northern Rivers Family of Services, a leading organization empowering children, adults, and families to change their lives and build stronger communities.Job OverviewWe are seeking an experienced Psychiatric Nurse Practitioner to join our team in Queensbury, NY. As a key member of our Youth Assertive Community Treatment (ACT) program, you...

  • Youth Assertive Community Treatment Provider

    2 weeks ago

    Queensbury, New York, United States Northern Rivers Family of Services Full time

    About the OpportunityWe are excited to offer a unique opportunity for a skilled Psychiatric Nurse Practitioner to join our team at Northern Rivers Family of Services. This full-time position offers a competitive salary range of $166,400 - $183,040 and provides an opportunity to work with a dynamic team of professionals who share your passion for providing...

  • Licensed Therapist for Youth

    2 days ago

    Queensbury, New York, United States Northern Rivers Family of Services Full time

    Join us at Northern Rivers Family of Services as a Youth Mental Health Specialist and become part of a dedicated team committed to delivering exceptional care to children and families in need. As a licensed therapist, you will play a critical role in identifying treatment needs, developing personalized plans, and empowering our clients to achieve stability...

  • Intensive Support Specialist

    2 days ago

    Queensbury, New York, United States Northern Rivers Family of Services Full time

    Responsibilities and RequirementsA shared caseload with ample supervision and support to provide intensive services to 36 youth and families, meeting them where they are in the community.Specialized training in the Youth ACT model, person-centered planning, motivational interviewing, trauma-informed care, social determinants of health, cultural competence,...

  • Clinician - Youth ACT Program

    5 days ago

    Queensbury, New York, United States Northern Rivers Family of Services Full time

    About the RoleWe are seeking an experienced Mental Health Professional to join our Youth ACT program as a Clinician. In this pivotal role, you will be responsible for providing high-quality services to children and families, working collaboratively with a dedicated team to ensure seamless care.The ideal candidate will possess a Master's degree in a relevant...

  • Youth Mental Health Specialist

    15 hours ago

    Queensbury, New York, United States Northern Rivers Family of Services Full time

    We are seeking a highly skilled and compassionate licensed therapist to join our team as a Youth Mental Health Specialist. As a member of our community-based program, you will work closely with children and families in need of intensive support services. Your expertise in evidence-based treatments and trauma-informed care will be invaluable in helping our...

  • Senior Clinical Services Manager

    4 weeks ago

    Queensbury, New York, United States Trinity Health Full time

    Job Summary:We are seeking a compassionate and experienced Registered Nurse to serve as the Senior Clinical Services Manager of our Enhanced Assisted Living program at The Terrace at Glen at Hiland Meadows in Queensbury, NY.This is a unique opportunity for an RN with leadership skills to further develop their career while making a meaningful impact on the...