Executive Assistant

Key Responsibilities

Administrative Support

• Manage the President’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations for the President.
• Handle incoming communications, including emails and phone calls, and determine their priority and appropriate response.
• Maintain confidentiality of sensitive information and ensure security of all communications and documents.

Meeting Coordination

• Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.
• Assist in the preparation of materials and presentations for board meetings, client meetings, and other significant events.
• Ensure that the President is well-prepared for all meetings and engagements.

Project Management

• Assist the President with the planning and execution of special projects and initiatives.
• Coordinate cross-departmental activities to ensure projects are completed on time and within scope.
• Monitor project progress and provide updates to the President.

Client and Stakeholder Relations

• Serve as a point of contact for clients, partners, and stakeholders, ensuring prompt and professional communication.
• Assist in managing relationships with key clients and partners, including scheduling meetings and handling inquiries.
• Handle logistics for client visits and events, ensuring a positive experience.

Office Management

• Oversee the daily operations of the executive office, ensuring a smooth and efficient workflow.
• Manage office supplies and equipment, ensuring they are well-stocked and functional.
• Coordinate with IT and other departments to resolve any office-related issues.

Event Planning

• Plan and organize corporate events, such as conferences, meetings, and team-building activities.
• Coordinate logistics, including venue selection, catering, transportation, and accommodation.
• Ensure events are executed flawlessly and within budget.

Required Experience:

• A minimum of two years or more of experience working in an Executive Assistant role in a professional business office.
• Experience must include providing Administrative Support, Meeting Coordination, Office Management and Event Planning
• Highly professional verbal and written communication skills are essential

GENESYS Consulting Services, Inc. is proud to be an equal-opportunity employer.