Office Manager

2 months ago

Jacksonville, United States Swisher Hygiene Inc Full time

The Office Manager will work for Swisher's parent company, Island Management LLC. The Office Manager will work in a family office environment and ensure that the office operates efficiently and smoothly in every aspect but specifically manages the Front Lobby and Mail Room (outgoing shipments) functionality and personnel. This role supports the Leadership Team administratively to include managing and prioritizing projects and meetings for the Board and Senior Staff, organizing Zoom and conference calls, and maintaining communications, incoming and outgoing, throughout the company on behalf of the Leadership. Key Responsibilities Serves visitors by greeting and acting as a line before the Leadership Team and Senior Staff, screening and assessing each party trying to contact any and all employees Prioritize and execute a dynamic list of requests by the Leadership Team and Senior Staff, anticipating needs and ensuring timely completion and follow up Responsible for managing office services by ensuring office operations and procedures are organized and on schedule Organize and schedule meetings, appointments, and conference calls Monitor and maintain office and kitchen supplies inventory, identify needs and acquire supplies, and manage vendor relationships Manage Executive schedules, calendars, and appointments to include travel arrangements Participate actively in the planning and execution of company events Produce complex documents, reports, and collect and prepare information for presentations and meetings with staff and outside parties Process invoices for the corporate office, the President, and the Senior Executive team Qualifications 5 years of proven office management and administrative experience High school Diploma, Associate degree a plus Knowledge of office management responsibilities, systems, and procedures Excellent time management skills and ability to multi-task and prioritize work Excellent written and verbal communication, strategic planning, resourcefulness, and organization skills Proficient in Microsoft Office - Word, Excel, Power Point, Outlook Practice the principles of confidentiality, professionalism, respect, and privacy in the Corporate Executive environment What we offer Base salary and bonus program Medical, dental, vision, life insurance effective on date of hire Generous 401(k) Plan Defined Contribution Plan Paid vacation and paid holidays Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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