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Assistant Facility Manager

2 months ago

Raleigh, United States Newmark ltd Full time
Job Description

Experienced Assistant Facility Manger to oversee all building related activities. Works with little to no supervision. Assignments are broad in nature, usually requiring originality and ingenuity. Well-Versed in technical/engineering operations and Facilities best practices. Experience in overseeing event set up for employee events and Executive meetings. Has appreciable latitude for un-reviewed action or decision. Will work with Senior Facility Manager in the development and administration of the Property Plan and Budget.

Responsibilities

ESSENTIAL DUTIES:
  • Oversee facilities and maintenance contracts/vendors and building staff to ensure continuous service to client and building operations.
  • Supervise multi-disciplinary teams of contract staff including janitorial, maintenance, security, food service and mail / office services.
  • Participates in the selection and development of contract services and daily monitoring of vendor performance.
  • Recommends maintenance, mechanical, electrical, and structural modifications as needed.
  • In conjunction with Chief Engineer, perform site inspections of structures to determine the need for repairs, renovations including overseeing general maintenance needs.
  • Prepare, coordinate, and ensure that all fire, life safety and other safety programs are established and followed as required for specific location, coordinating maintenance with fire life safety vendors.
  • Responsible for a positive prompt response to requests from building occupants and for the implementation of ongoing contract programs to constantly assess occupant needs, and to assure problems are being solved promptly.
  • Assist in coordinating and overseeing building /employee events such as large meetings, Senior Leadership meetings, employee awareness events.
  • Knowledge of project management activity such as employee moves, minor construction to assist Project Manager.
  • Awareness of environmental and sustainability activity.
  • Obtain pricing and scope development, for contract work coordinating with Contract Manager.
  • Knowledge of work order and PM systems.
  • Provide data to assist in the development of monthly operating and financial variance reporting.
  • Prepare annual operating budgets, review, and approve monthly invoices preparing for payment.
  • Perform administrative functions such as input of invoices, tracking vendor certificates of insurance and occupancy reporting.
  • Maintain positive communication with the clients regarding service issues and resolution, verbally or via email.
  • On-call 24/7 to respond to property events, emergencies, or incidents.
  • May perform other duties as assigned.
SKILLS, EDUCATION AND EXPERIENCE:
  • Bachelor of Science preferred or relevant facility management experience
  • Professional certification (e.g. CFM, FMA) is preferred or relevant experience.
  • Minimum 4 years facilities supervisory/management experience, preferably in commercial real estate.
  • Strong management and leadership skills.
  • Effective communication skills.
  • Proficient in MS office, word excel, outlook, PowerPoint .
  • Must display confidence in Client-facing situations.
  • Possesses and applies a broad knowledge of principles, practices, and procedures in a particular field of specialization for the completion of assignments.


WORKING CONDITIONS: Normal working conditions with the absence of disagreeable elements

NOTE: The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

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