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Manager, Purchasing

4 months ago

San Francisco, United States ACCO Engineered Systems Full time

General Job Description:

Under the direction of the Director of Purchasing, this position is responsible for
purchasing function of the assigned region and providing support for the sales and project managers. This role is responsible for processes such as price negotiations, vendor solicitation, vendor performance and managing the purchasing department staff.

Supervises:

Buyers & Administrative support teams

Essential Duties & Responsibilities

  • Demonstrate a track record of success in building effective teams and interpersonal relationships while steadfastly pushing self and others for results
  • Stays current on the following emphasis points of Leadership & Communication, Dispute Resolution, Supply Chain Management, Redline Review, Pricing Agreements, Rebate Programs, Process Improvement, Productivity KPIs, Department Compliance.
  • Works to develop new process improvement concepts to increase efficiency and better team engagement.
  • Work with Sales Managers to ensure a working understanding of Project Manager needs in order to improve on Purchasing department processes and results.
  • Work with PMs as requested for pre-bid buyouts. Suggest strategy on a job-by-job basis.
  • Negotiate purchases for Major Equipment and Subcontracts on jobs up to $1,000,000; Larger jobs after review with either the Purchasing Director.
  • Maintain a strong presence and relationship with Project Managers (PMs), Engineering and key staff at major suppliers in all markets.
  • Reviews POs and subcontracts for typos, scope accuracy, contractual language and ethical issues.
  • Conduct weekly meetings (formal or informal) with office staff as needed to ensure timely subcontract processing, timely PO processing, bonds received, review of issues, and to foster a collaborative work environment with both internal and external customers.
  • Work to manage the process of mitigating delays, properly notifying suppliers of their responsibilities from a cost perspective relative to supplier caused issues, and resolving billing disputes between ACCO and suppliers.
  • Subcontract review of non-union requests, bond reviews, and redline review/negotiation.
  • Create monthly reports for review with the Director of Purchasing including: Cost Analysis of Commodities and Major Equipment, Line Card Changes, Vendor Representative Changes, Vendor Problems, Vendor Meetings, PM Concerns, and Back Charge Log.
  • Review incoming buyouts.
  • Manage all back charges in the assigned area of operations, maintain back charge data, maintain folder structure, and review all pending back charges with the Purchasing Director. .
  • Other duties as assigned by upper management.

Position Requirements (Skills, Knowledge, Abilities):

  • High School Diploma or equivalent
  • A bachelor's degree in construction management or similar discipline
  • 5 to 7 years of experience in purchasing procurement activities in the construction industry strongly preferred.
  • Previous experience with purchasing large projects and contract compliance.
  • Experience with MS Windows environment, including proficiencies with Word and Excel.
  • Excellent written and verbal communication skills, as well as strong interpersonal skills.
  • Strong attention to detail
  • Strong knowledge and application of the purchasing process from start to finish.
  • HVAC or similar industry experience is preferred but not required.
  • Management experience preferred.

ACCO Competencies:

  • Proactivity / Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one's level/position and with minimal supervision.
  • Perseverance: Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
  • Insight: The ability to gather and make sense of information that suggests new possibilities.
  • Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
  • Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
  • Big Picture: Understands and contributes to organizations' short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success.
  • Motivation / Dedication: Commits to excellence in pursuing unselfish goals. Initiates action with collective goals, takes responsibility, and shows personal humility.
  • Technical Curiosity / Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feed, back; demonstrating openness to learning and change.
  • Problem-Solver: Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives.

Physical Requirements:

(The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

  • Exerts up to 10 lbs. of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Involves sitting most of the time, but may involve walking or standing for brief periods of time.
  • The employee may regularly lift and /or move up to 10 pounds, and occasionally lift and/or move up to 30 pounds.
  • Specific vision abilities required by this job include Close vision and Distance vision.
  • While performing the duties of this Job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms and talk or hear.
  • The employee is regularly required to walk and sit; climb or balance and stoop, kneel, crouch, or crawl (for purposes of filling photocopier/printers).
  • As the employee maintains and orders supplies to the Project Group, the employee is occasionally required to reach above shoulder height to access storage cabinets and mail cubicles.
  • Possess and maintain a valid driver's license.
  • Regular and routine attendance.

Travel: (20%) may be required of this role as needed. Travel would be to our various regional offices.

Hours: May vary based on business needs. Typical hours are 7:00 am to 4:00 pm.

Competitive Wages:

$106k - $143k Annual Salary. Applicants please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation.

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