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Senior Buyer

2 months ago

New York, United States The Port Authority of NY & NJ Full time
Description

Position at The Port Authority of NY & NJ

For over 100 years, The Port Authority of New York and New Jersey has been designing, constructing, and operating the greater New York and New Jersey's regional transportation infrastructure. The Port Authority's Procurement Department has a successful record of excellence in procuring some of the most innovative procurements in the U.S., including the Goethals Bridge Modernization, the LaGuardia Airport Central Terminal Building, and the new Terminal One at Newark Liberty International Airport. The Department is responsible for managing the procurements for Port Authority capital projects delivered using a variety of delivery methods, including design-build, construction manager-at risk, and public-private partnerships, requests for proposals, and bids.

The Port Authority's greatest asset, however, is its people. To this end, to support a growing workload, the Procurement Department is seeking a self-motivated and energetic individual to join the Commodities and Services Division as a Senior Buyer. The ideal candidate will be experienced in developing procurement strategy and implementing different source selection techniques, providing insight and guidance to internal clients on how best to achieve their needs, a team player who is flexible, able to multi-task, work with integrity, and demonstrate professional and ethical behavior with fair and transparent decision making.

The Senior Buyer will be able to lead teams, drive work assignments to effective and efficient conclusion, and handle a diverse portfolio of important and critical projects with some assignments working independently and others being team based. The job generally consists of all phases of procurement related tasks from requisition to contract award, including but not limited to consulting with client departments and formulating procurement strategy, reviewing scopes of work, pricing methodology, contract terms, developing solicitation packages, evaluating offers, and negotiating agreements. The Senior Buyer will utilize technology-based recording and reporting systems to analyze information.

Under the supervision of the Program Director, the Senior Buyer's responsibilities will include but are not limited to:

  • Facilitating and leading all aspects of the strategic sourcing, procurement processes and negotiations for high-impact commodities and complex services and solutions, serving as a procurement lead on Agency environmental procurements, and sustainability initiatives and priorities;
  • Utilizing the most effective procurement methods for the request such as bids, request for proposal (RFP) and request for information (RFI);
  • Leading high impact procurements, from inception to award, that support the mission of the agency, keep the region moving and ensure best-in-class operations at our facilities;
  • Serving as lead for categories such as refuse, towing, snow, cleaning, HVAC, electrical, pest control, landscaping and other services in all Agency areas of business including rail, ports, aviation, tunnels and bridges, and warehouses;
  • Developing and implementing strategies to increase awards to the Agency's certified vendor community;
  • Responsible for leading complex bids and RFPs through the evaluation and negotiation phases to award;
  • Reviewing and providing targeted, market driven feedback on scopes, price sheets and solicitation documents to ensure clarity and completeness ;
  • Analyzing and incorporating relevant input to vendor proposals, and other related documents for responsiveness, accuracy, and completeness;
  • Negotiate and award contracts in accordance with the Agency's objectives, guidelines and policies; and receive necessary approvals, as needed;
  • Provide strategic direction to interdisciplinary teams and while fostering a work environment of collaboration, teamwork, innovation and creativity to ensure Agency objectives are met;
  • Leverages best practices throughout the procurement life-cycle;
  • Cost/price management and cost/price structure analysis;
  • Expected to anticipate and resolve issues with internal and external clients;
  • Expected to ensure compliance with the Agency's Small Contracts Program (MWBE set-aside);
  • Participates in Port Authority Minority Business Enterprise/Women Owned Business Enterprises, Local Business Enterprises Outreach functions, serving as the Authority's Procurement representative, publicly discussing goals and requirements for Commodities and Services Division;
  • Participate in continuous improvement activities in order to promote team efforts;
  • Position shall perform other related duties as assigned.
Qualifications:

Candidates must possess the following qualifications to be eligible for the position:
  • Bachelor's degree from an accredited college or university, and three years' of progressively responsible procurement experience; a minimum of five years' procurement experience may be substituted in lieu of a Bachelor's degree.
  • Working knowledge of procurement best practices inclusive of sourcing methods.
  • Demonstrated experience with procurements and an ability to effectively interpret, draft, analyze and work with contract terms and related documents.
Desired:

Ideal candidates will possess the following profile:
  • Proven market knowledge and general market research and negotiation skills.
  • Experience in leading teams, developing and maintaining project schedules and delivering completed work product on time in a fast-paced environment.
  • Experience in reviewing and effectively editing scopes of work, price sheets and other related procurement documents.
  • Strong decision-making and problem-solving skills, excellent oral and written communication skills combined with the ability to maintain effective relationships internally and externally with a strong customer service orientation.
  • Demonstrated experience handling multiple assignments and heavy workload while meeting tight deadlines in a dynamic, fast-paced environment.
  • Experience navigating and effectively using technology and procurement systems and sourcing tools such as and web-based applications.
  • Demonstrated experience with standard business software such as Microsoft Word, Excel, PowerPoint, Adobe Acrobat, Office 365, etc.
  • Experience with environmental and sustainability procurements, such as electric vehicles, energy, solar, green initiatives, power purchase agreements; energy auctions; and procurement efforts that resulted in offsets of carbon emissions.
  • Experience working with complex procurement processes.
  • Experience leading the Request For Proposals (RFP) process.
  • Experience with procurements funded by third-party sources, grants and loans.
  • Experience in the planning and/or implementation of local, minority, woman, disadvantaged, service-disabled veteran or small business enterprise programs related to procurement.
  • Possession of one of the following: Certified Professional Public Buyer (CPPB), Certified Public Purchasing Officer (CPPO), Certified Purchasing Manager (CPM) or Project Management Professional (PMP) certification.
  • Experience navigating and effectively using electronic procurement and sourcing tools such as SAP.