Records Assistant

2 months ago

Coral Gables, United States The University of Miami Full time
Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

The University of Miami Health System Department of Radiology has an exciting opportunity for a Full Time Records Assistant to work at Lennar Foundation Medical Center in Coral Gables, Florida. The incumbent compiles, scans, and organizes various records for the assigned department(s). This position ensures record confidentiality and compliance with all applicable standards and regulations.

CORE JOB FUNTIONS
  • Compiles, scans, and organizes records and ensures they are up to date and filed appropriately.
  • Reviews and addresses any requests for records.
  • Retrieves records and coordinates dispersal of information to appropriate departments.
  • Reviews accuracy and completeness of records, notifies appropriate staff of potential issues, and performs corrective actions to ensure information is accurate and current.
  • Makes photocopies of records to be scanned.
  • Assists in purging outdated records.
  • Maintains confidentiality of all records.
Adheres to University and unit-level policy and procedures and safeguards University assets

Department Specific Functions
  • Support the workflow at the UM Imaging counters to import/export digital studies, documents to/from PACS or UChart and process film jacket/CDs requests via telephone, fax and/or in person.
  • Utilizes UChart-Radiant (RIS) and/or Picture Archive Communication Systems (PACs) to import or export digital images and report data.
  • Fulfill digital imaging record inquiries via in person, fax, telephone, subpoenas, and legal requests.
  • Retrieve messages from voicemail in a timely manner.
  • Resolve radiology exceptions in PACS. Maintains accurate and complete clerical systems and records.
  • Works closely with physicians and serves as department liaison supporting all clinical areas.
  • Oversees the release of digital information and ensures the availability of records to the patients, physicians and clinical staff for all studies and procedures.
  • Manage document services with records retention vendor.
  • Support the workflow at the counter to receive and process film jacket/CDs requests for the counter and/or ancillary areas via telephone, fax and/or in person.
  • Ensures a high degree of customer satisfaction by consistently adhering to our DIRECCT values.
  • Assist with the department onboarding and training of staff.
  • Complies with the hospital requirements, Joint Commission for Accreditation of Healthcare Organizations, State requirements and works closely with the HIPAA Privacy Office to ensure HIPAA compliance.
  • Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with university policies and procedures. Ensures employees are trained on controls within the function and on university policy and procedures.
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education:

High school diploma or equivalent

Experience:

Minimum 1 year of relevant experience preferred

Knowledge, Skills and Attitudes:
  • General knowledge of office procedures and operations.
  • Ability to accurately prepare and maintain records, files, reports and correspondence.
  • Ability to understand and follow instructions.
  • Skill in completing assignments accurately and with attention to detail.
  • Ability to process and handle confidential information with discretion.


The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:
Full time

Employee Type:
Staff

Pay Grade:
H2

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