Administrative Assistant

5 hours ago

Coral Gables, United States ABM Industries Full time

Overview

The administrative assistant will provide clerical support, manage correspondence, schedule appointments, and organize files. Serving as a key point of contact, the administrative assistant will facilitate internal and external communications, including emails and phone calls. Additionally, this individual will maintain and update databases, spreadsheets, and records, coordinate meetings by preparing agendas and taking minutes, and assist with payroll processes including gathering employee time records and ensuring compliance with relevant regulations.

Administrative Responsibilities:

  • Assist in processing payroll for frontline employees, including managing the timeclock punches in and out. 
  • Perform administrative duties in a fast-paced airport setting supporting engineering and operations team.
  • Represent the company in a professional, courteous manner at all times.
  • Provide excellent customer service to both our internal and external customers/business partners.
  • Duties will include managing frontline responsibilities for tenant calls/service requests and memo communications, vendor communications, updating of preventative maintenance schedules and equipment lists, drafting/execution of service contracts and purchase orders, A/P support, COI tracking, and other special tasks or projects, as needed by the team.
  • Assist operations and engineering teams with other administrative and office support tasks, as needed.

Education and Experience:

  • High school diploma required.
  • Minimum 2+ years in corporate, professional setting required.
  • Payroll experience required.
  • Must have the ability to multi-task and prioritize based on business and team needs.
  • Candidate must be a self-starter.
  • Must be proficient with Microsoft Office platform, including Outlook, Word, Excel  and PowerPoint.
  • Strong communication skills, both oral and written.
  • Strong organizational, problem-solving and analytical skills; with ability to manage priorities and workflow. customers/business partners.
  • Bilingual in English/Spanish a plus.

Benefit Information:

ABM offers a comprehensive benefits package.  For information about ABM’s benefits, visit ABM 2024 Employee Benefits | Front Line Team Members | (Programa de Beneficios de ABM) 

  • Administrative Assistant

    3 weeks ago

    Coral Gables, United States Ultimate Staffing Services Full time

    Ultimate Staffing is seeking a detail-oriented and proactive Administrative Assistant to support various day-to-day administrative tasks for our client located in the Coral Gables area. The ideal candidate must be organized, capable of multitasking, Administrative Assistant, Business Operations, Administrative, Staffing, Assistant

  • Administrative Assistant

    1 week ago

    Coral Gables, United States Ultimate Staffing Services Full time

    Ultimate Staffing is seeking a detail-oriented and proactive Administrative Assistant to support various day-to-day administrative tasks for our client located in the Coral Gables area. The ideal candidate must be organized, capable of multitasking, Administrative Assistant, Business Operations, Administrative, Staffing, Assistant Learn More

  • Administrative Assistant

    3 weeks ago

    Coral Gables, United States University of Miami Miller School of Medicine Full time

    Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet. GENERAL DESCRIPTION: The Administrative Assistant is...

  • Administrative Assistant

    3 weeks ago

    Coral Gables, United States The University of Miami Full time

    Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.GENERAL DESCRIPTION:The Administrative Assistant is responsible for...

  • Administrative Assistant, Legal

    3 weeks ago

    Coral Gables, United States Bayview Asset Management, LLC Full time

    Handle administrative and clerical tasks such as: answering phone calls; scheduling meetings; process daily mail, scanning of documents, filing, printing, invoices, check requests, reimbursement request and ordering supplies for the department. Assis Administrative Assistant, Legal, Administrative, Assistant

  • Administrative Assistant

    3 weeks ago

    Coral Gables, United States University of Miami Miller School of Medicine Full time

    Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet. Budgetary Responsibilities - 45% * Monitor revenue and...

  • Administrative Assistant

    2 weeks ago

    Coral Gables, United States TEKsystems Full time

    Job Title: Commercial Insurance - Administrative AssistantJob Description As a Commercial Insurance - Administrative Assistant, you will be responsible for ensuring the smooth operation of the reception area and office. You will be the first point of contact for visitors and will handle a variety of administrative tasks to support our team. Your friendly...

  • Administrative Assistant

    2 weeks ago

    Coral Gables, United States TEKsystems Full time

    Job Title: Commercial Insurance - Administrative Assistant Job Description As a Commercial Insurance - Administrative Assistant, you will be responsible for ensuring the smooth operation of the reception area and office. You will be the first point of contact for visitors and will handle a variety of administrative tasks to support our team. Your friendly...

  • Administrative Assistant

    3 weeks ago

    Coral Gables, United States RPL International Full time

    Our client is looking for a bilingual (English/Spanish) Administrative Assistant to join their team. Office is located in Coral Gables, working fully in office Monday to Friday. Pay: $25-28/hr (overtime available during tax season) Benefits: Health insurance (100%) after 3 months, 401(k) with match after 6 months, 2 weeks PTO + sick days Message me to...

  • Administrative Assistant

    7 days ago

    Coral Gables, United States The University of Miami Full time

    Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.Budgetary Responsibilities - 45%Monitor revenue and expenditures,...

  • Administrative Assistant

    3 weeks ago

    Coral Gables, United States The University of Miami Full time

    Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.Budgetary Responsibilities - 45%Monitor revenue and expenditures,...

  • Healthcare Administrative Assistant

    2 days ago

    Coral Gables, Florida, United States The University of Miami Full time

    Healthcare Administrative AssistantThe University of Miami's Department of Physical Therapy is seeking a reliable Healthcare Administrative Assistant to provide clerical support in our Coral Gables clinic. As a part-time, temporary employee, you will be an integral part of our team, ensuring seamless patient care operations.Key responsibilities...

  • Sales and Executive Administrative Assistant

    7 days ago

    Coral Gables, United States Loews Hotel & Resorts Full time

    Maintains day to day operation of Executive office by managing GM schedule, coordinating visitors arrival, assisting with office calls and distributing office communications and mail. Develops administrative staff by providing information, educationa Administrative Assistant, Executive, Sales, Administrative, Hotel, Assistant Learn More

  • Administrative Assistant

    3 weeks ago

    Coral Gables, United States University of Miami Miller School of Medicine Full time

    Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet. The University of Miami/UHealth Department of Sports Medicine...

  • Administrative Assistant

    2 weeks ago

    Coral Gables, United States The University of Miami Full time

    Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.The University of Miami/UHealth Department of Sports Medicine is...

  • Administrative Assistant

    1 week ago

    Coral Gables, United States The University of Miami Full time

    Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.The University of Miami/UHealth Department of Sports Medicine is...

  • Seasonal Administrative Assistant

    1 week ago

    Coral Gables, United States Cherry Bekaert Full time

    Description We are seeking an organized, detail-oriented Administrative Assistant to join us in our Coral Gables office, supporting our team during the Spring tax season. This is a temporary position and candidates must be available to work end of January through April 16, 2025. Full-time availability is highly preferred. This position will be onsite. What...

  • Administrative Assistant

    3 weeks ago

    Coral Gables, United States University of Miami Miller School of Medicine Full time

    Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet. The University of Miami School of Law has a great opportunity...

  • Sales and Executive Administrative Assistant

    1 week ago

    Coral Gables, United States Disability Solutions Full time

    Loews Coral Gables Hotel features 242 guestrooms, including 23 beautifully designed suites, 30,0000 square feet of indoor/outdoor flexible meeting space, an expansive 9th floor pool deck, four Miami-inspired dining outlets and more.Located just four blocks from the Gables' iconic Miracle Mile, the hotel is the centerpiece of The Plaza Coral Gables, a 2.1...

  • Administrative Assistant

    3 weeks ago

    Coral Gables, United States The University of Miami Full time

    Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.The University of Miami School of Law has a great opportunity for...