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Admin / Receptionist

3 months ago

New York, United States Aston Carter Full time

As a Receptionist, you'll be the first point of contact for visitors, customers, and employees in our corporate lobby. Your responsibilities will include opening and closing the lobby, prioritizing tasks with urgency, and assisting with the day-to-day operations of the front desk and building needs. You'll act as a concierge, communicating with employees visiting from around the globe, ensuring guests are comfortable and informed, and maintaining a professional and welcoming first impression. You will be expected to follow and update daily reception processes and procedures, handle visitor pre-registration requests, and ensure compliance with our NDA and CTPAT requirements. Other duties include maintaining an accurate corporate resource binder, organizing and coordinating conference room scheduling, and collaborating with cross-functional teams on special projects. You will also assist with New Hire orientations, maintain visitor badge inventory, and help coordinate events and service request.

Hard Skills

+ Prioritize tasks

+ Follow reception processes and procedures

+ Handle visitor pre-registration requests

+ Maintain corporate resource binder

+ Coordinate conference room scheduling

+ Assist with New Hire orientations

+ Maintain visitor badge inventory

+ Coordinate events and service requests

Soft Skills

+ Communicate effectively with visitors and employees

+ Provide a welcoming first impression

+ Collaborate with cross-functional teams

+ Assist with special projects

+ Work closely with the EBC Center

Job Type

This is a contract position with a duration of 4 Month(s).

Work Site

This is a fully on-site position in New York, NY.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

+ Hiring diverse talent

+ Maintaining an inclusive environment through persistent self-reflection

+ Building a culture of care, engagement, and recognition with clear outcomes

+ Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.