Receptionist/ Office Admin- Temp

1 month ago


New York, United States Citistaffing Full time

Office Admin/ Receptionist- Temp

Essential Duties and Responsibilities:

  • Greet and escort all guests, including clients and vendors visiting the premises; Enter all incoming guests and vendors into building security system
  • Answer the main phone line and forward calls to their appropriate recipients
  • Distribute incoming mail and preparing outgoing mail and packages
  • Maintain the conference room calendars and prepare the room for meetings
  • Oversee office inventory and order supplies as needed
  • Interact with vendors
  • Interact with building staff for any repairs
  • Prepare and process invoices through internal system and department credit card

As Needed:

  • Assist with travel arrangements (i.e. hotels, flights, and car service)
  • Assist with expense reports
  • Assist with filing of confidential documents
  • Ad-hoc projects for various departments
  • Possibility to take on more responsibilities based on experience level

Professional Qualifications and Business Competencies:

  • Knowledge and application of Microsoft Office products
  • Strong written and verbal communication skills
  • Good interpersonal skills as the first point of contact for all employees and guests
  • Detail-oriented and strong organizational skills
  • Ability to multitask and prioritize ongoing requests

by Jobble



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