Analyst, Administrative Services

3 weeks ago

Irvine, United States Edwards Lifesciences Full time

Innovation starts from the heart. Edwards Lifesciences is the global leader of patient-focused innovations for structural heart disease and critical care monitoring. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs. Our Administrative Services Analyst position is a unique career opportunity that could be your next step towards an exciting future.

The Administrative Services Analyst will be responsible for conducting thorough and insightful data analysis for budgets, data reporting initiatives and projects for multiple functions including Corporate Dining, Supplier Services and Travel.

Workplace Designation: Due to the collaborative nature of the role, this is an onsite position in Irvine, CA.

How you will make an impact:

  • Identify and evaluate all Administrative Services cost center budgets including performing detailed analysis on annual operating plans, monthly forecasts, and accrual reporting. Provide moderately complex business justifications, analysis and propose recommendation to purchases orders and change requests. Make cost containment recommendations.
  • Identify issues and provide solutions in assessment, development, and implementation of Administrative Services data reporting initiatives with moderate complexity. Partner with team to develop reports and dashboards. Develop and document standard report templates and perform validation and testing to ensure accuracy in the processes and procedures of which the reports are used.
  • Provide guidance to stakeholders (eg Travel, Meetings & Events, Supplier Services) in assessment, process mapping, configuration and testing for various software and related processes (online ordering and reservation tools, event technology, etc).
  • Collaborate with team members in the development of materials for managing organizational change, streamlining transition, and improving adoption.
  • Other duties as assigned by Leadership
What you'll need (Required):
  • Bachelor's Degree in in related field
  • A minimum of 3 years experience
  • Proven expertise in Microsoft Office Suite, including business intelligence and analytical tools
What else we look for (Preferred):
  • Experience with Coupa or other similar source to pay software and working with contract lifecycle management (ECLM) software
  • Good knowledge of financial concepts and principles including Generally Accepted Accounting Principles (GAAP)
  • Experience designing and innovating reports for business users
  • Moderate working knowledge of Catertrax, Concur Travel, and Cvent
  • Ability to adapt to new technologies
  • Excellent verbal and written communications skills, including the ability to document and translate business needs into event, contract and/or system requirement
  • Process improvements, and policy changes. Ability to interact professionally with all organizational levels
  • Good understanding and knowledge of principles, theories, and concepts relevant to managing small scale project plans
  • Ability to adapt to rapidly changing environment
  • Ability to build productive internal/external working relationships
  • Must be able to work in a team environment, including inter-departmental teams and key
  • contact representing the organization on contracts or projects
  • Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control
  • Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control
  • Travel (day and overnight by car, air, train, etc.) will vary. Percentage of time is determined by Management


Aligning our overall business objectives with performance, we offer competitive salaries, performance-based incentives, and a wide variety of benefits programs to address the diverse individual needs of our employees and their families.

For California, the base pay range for this position is $65,000 to $92,000 (highly experienced).

The pay for the successful candidate will depend on various factors (e.g., qualifications, education, prior experience). Applications will be accepted while this position is posted on our Careers website.

Edwards is an Equal Opportunity/Affirmative Action employer including protected Veterans and individuals with disabilities.

COVID Vaccination Requirement

Edwards is committed to complying with the requirements and guidance from our government authorities and to protecting our vulnerable patients and the healthcare providers who are treating them around the world. As such, all Healthcare Interacting positions require COVID-19 vaccination, which includes anyone who directly interfaces with patients and those who interact with healthcare providers as part of their role. If hired, as a condition of employment, you will be required to submit proof that you have been fully vaccinated for COVID-19, unless you request and are granted a medical or religious accommodation for exemption from the vaccination requirement. This vaccination requirement does not apply in countries where it is prohibited by law to impose vaccination. In countries where vaccines are less available, or other requirements exist, we may institute alternate measures that optimize patient safety and healthcare provider safety, which may include regular COVID testing or specific masking requirements.

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