Administrative Assistant

2 weeks ago

Aliso Viejo, United States SD Solutions LLC Full time
Job Description

Opportunity: Administrative Assistant

Opportunity Overview

SD Solutions seeks an Administrative Assistant to join our team in support of a project with the Department of Homeland Security - U.S. Customs and Border Protection - Program Management Office (PMO). The Administrative Assistant support to the DHS CBP BPAM PMO. This is a demanding, fast-paced role. The position is located in Aliso Viejo, CA. Some weekly telework will likely be allowed.

Responsibilities Include
  • Provides high level executive support by managing calendars and day-to-day routine;
  • Heavy scheduling, maintains schedule to accommodate unexpected meetings, visitors and any last-minute changes to daily schedule;
  • Disseminates "taskers" rapidly, in a timely manner as they are received, to those who are responsible for completing the taskers;
  • Performs several administrative duties for the Office of Acquisition Operations to include scheduling, controls, deliverables, time and attendance, reservations, calendar maintenance, and mail;
  • Facilitates and coordinates with Management Team for all Management meetings, team meetings and prepares presentations/meeting materials, collects meeting minutes and circulates to team as action items for completion;
  • Coordinates weekly reports, perform ad hoc projects/taskers, edits and compiles for PMO leadership;
  • Maintains/updates division telework and alternate work schedules;
  • Reserves Meeting Space, conference rooms/conference bridge lines for various meetings;
  • Follows up and tracks all contract deliverables and compiles needed responses into spreadsheets.
Requirements Overview
  • 3+ years of experience; preferably supporting medium to large teams and performing administrative duties;
  • Bachelors' Degree or equivalent years of experience is preferred;
  • Ability to work well with teammates in a very fast-paced environment;
  • Good analytical ability;
  • Proactive and detail oriented;
  • Able to quickly learn client environment/key stakeholders and understand the larger PMO support work;
  • Ability to build and maintain meaningful client relationships;
  • Excellent communication skills, both orally and written;
  • Excellent customer service skills;
  • Experience and solid working knowledge of Microsoft Office suite.
  • NOTE: You must be able to pass a stringent background investigation. Any issues that may keep you from obtaining this government clearance may immediately remove you from consideration.
Superstar Qualifications
  • DHS experience
  • Hold a current, active CBP or DHS Public Trust suitability background investigation
  • Experience working within the government
Employment Type
  • Full-time, W2 employment
  • Exempt, salaried
  • Eligible for paid benefits
Clearance, Citizenship, and Work Location
  • Clearance requirement: Must be able to pass a minimum background investigation for U.S. Government Public Trust clearance
  • Must be U.S. citizen
  • Location: Aliso Viejo, CA (some weekly telework will likely be allowed)

SD Solutions Culture

We are a fast-growing company who puts people first. Our focus is on building the right team to provide exceptional services to our customers and to grow with our organization. We offer very competitive compensation and a very attractive benefits package. We believe in corporate citizenship and provide several levels of support to students, schools, teachers, and other organizations in our local community. If you are looking for a new opportunity to make a difference and build your career in a positive way, please join us. We're waiting for you.

Equal Opportunity Employer

SD Solutions, LLC is an equal opportunity employer and does not unlawfully discriminate against employees or applicants for employment on the basis of an individual's race, color, religion, creed, sex, national origin, age, disability, marital status, veteran status or any other status protected by applicable law. This policy applies to all terms, conditions, and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline, and termination.

Whenever possible, SD Solutions makes reasonable accommodations for qualified individuals with disabilities to the extent required by law.

Candidate Referral Fee Program

SD Solutions wants to reward you for helping us identify qualified, talented professionals to join our team. Send us your friends and professional connections and we'll reward you with a cash bonus

To submit a qualified referral, please visit our website. You'll need to send the candidate's contact information and/or resume to SD Solutions and include "Candidate Referral" in the subject line. Your referral must be an active candidate interested in new opportunities. You must include the candidate's full name and contact information (i.e., email address and phone number).

Please for more details of the Candidate Referral Fee Program.

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