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Finance Operations Analyst
3 months ago
Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), the 7th largest financial group in the world. Across the globe, we're 120,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.
With a vision to be the world's most trusted financial group, it's part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career.
Join MUFG, where being inspired is expected and making a meaningful impact is rewarded.
The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details.
Job Summary:
Reporting to the Procurement Operations of America Director, responsible for the procurement operations for MUSA.
The Purchasing Specialist Senior (or agent) assists the business in executing contracts for low dollar low risk categories of spend. This include identifying appropriate templates, documenting requirements and scope with the line of business, and escalating any issues to the appropriate management team and contracts team members. Support provided includes (but not limited to); Purchase Orders, Blanket Orders, Ariba Contract Compliance, electronic Requests for Proposal, requests for quote.
- Advising personnel within the corporation on pricing, bid pricing, availability, identify end of life products providing substitutions by assessing available products and technologies solutions.
- Provides support through proactive analysis and consulting to manage implementation of spend categories through the eProcurement tools.
- Maintain positive relationship with vendors. Advocate and implement sourcing and negotiation strategies for key spend areas assigned to Purchasing that achieve short and long-term savings and service level targets.
- Procure: Supports processing non-catalog purchase requests for goods and services per the Bank Policies, Standards, and Procedures.
- Purchasing Agent is accountable for ensuring appropriate approvals on purchase requests, tracking, confirming, and verifying the receipt of goods and or services.
- Communicates and adheres to the purchasing, contracts, business unit, and corporate business requirements.
- Ensure that contractual obligations are properly documented as they relate to the authorized product, pricing and services, delivery, SLA compliance per the Purchasing, Corporate, Contract and/or SOW requirements.
- Engages with appropriate resource to ensure the Vendor on-boarding and approval process is completed for new eProcurement Vendors; Maintains authorized vendors as appropriate in the eProcurement tools.
- Handle complex and diverse customer, vendor or operational issues where analysis of situation or data requires evaluation of identifiable factors.
- Exercise judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.
- Identifies appropriate contract templates and assists the business in executing contract documents for low dollar low risk categories, escalates issues with contracts to appropriate management and contract team resources.
- Administrative Support: (a) Act as a point for escalation for Vendor issues and added support, providing guidance and direction to the end users.
- Resolves with Vendor through tracking of issues log and reports to management team.
- Supports corporate direction by providing administrative support to higher level purchasing staff. Research purchase orders, invoices and problem solves for the customer.
- Acts as a Subject Matter Expert resource as it relations to procurement operations. (Contribute to Vendor Management and Shared Services enterprise-wide strategic direction via process improvement efforts by maintaining end-to end documentation on process for goods and services (Procedures) and to provide training on the business units as they relate to eProcurement systems and catalog management tools.
Ability to communicate at all levels of the organization supporting; firm understanding of Risk Management Policies and Procedures; Principle practices applicable to corporate and industry procurement standards & regulations; Understanding of Company organization structure, financial regulations, policies and procedures.
Firm understanding of all eProcurement system and catalog management tools; Logical reasoning, analytical and problem-solving skills/methodology; Understand, interpret contract terms and conditions as they relate to procurement and fulfillment support; Actively engages business units and groups to stay abreast of changes in policies, programs, procedures, standards as the business model evolves.
Principles and practices relating to budget and financial requirements; Knowledge of price negotiation and conflict resolution.
Develop, document, and manage the procurement and fulfillment strategies and processes to support the deployment and support services of major bank initiatives and ongoing steady state and special project programs.
Qualifications:
- Experience in procurement.
- Experience in analysis, document, or production support service environment. CPM (Certified Purchasing Manager), CPSM (Certified Professional in Supply Management) ISM preferred.
- BA / BS degree or the equivalent combination of education and experience that would demonstrate the ability to successfully perform the essential function of this position.
The typical base pay range for this role is between $77K - $94K depending on job-related knowledge, skills, experience and location. This role may also be eligible for certain discretionary performance-based bonus and/or incentive compensation. Additionally, our Total Rewards program provides colleagues with a competitive benefits package (in accordance with the eligibility requirements and respective terms of each) that includes comprehensive health and wellness benefits, retirement plans, educational assistance and training programs, income replacement for qualified employees with disabilities, paid maternity and parental bonding leave, and paid vacation, sick days, and holidays. For more information on our Total Rewards package, please click the link below.
MUFG Benefits Summary
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities duties and skills required of personnel so classified.
We are proud to be an Equal Opportunity Employer and committed to leveraging the diverse backgrounds, perspectives and experience of our workforce to create opportunities for our colleagues and our business. We do not discriminate on the basis of race, color, national origin, religion, gender expression, gender identity, sex, age, ancestry, marital status, protected veteran and military status, disability, medical condition, sexual orientation, genetic information, or any other status of an individual or that individual's associates or relatives that is protected under applicable federal, state, or local law.
