Part-time Municipal Court Clerk

4 months ago

Troy, United States City of Troy Full time
General Purpose of Position

Performs duties associated with Municipal Court functions

Major Duties and Responsibilities

Provides clerical support to the Municipal Court

  • Works with attorneys to provide information, process payments and receive filing paperwork
  • Accepts payments of fines and processes them according to City policies and procedures
  • Prints and files warrant labels
Processes tickets and summons
  • Creates paper files for each case
  • Files paperwork or distributes to appropriate personnel
Prepares the docket for arraignments and trial sessions
  • Assures that the judge has the necessary information
  • Creates master case docket sheet for each file
  • Prints docket from computer and distributes to the judge, and makes available to the public
Attends court sessions
  • Loads files on the computer system
  • Works with attorneys, providing necessary information for cases
  • Records disposition of each case
  • Provides administrative support to the Municipal Court Judge
Manages disposition records and procedures after court and for Traffic Violation Bureau
  • Enters dispositions into computer
  • Submits records of convictions to the state when required
  • Directs the processing of bond money
  • Posts fines and fees
  • Completes necessary correspondence with attorneys
  • Uses appropriate methods in the processing of warrants for no-shows, submitting driver's license suspensions to the state, and placing holds on driver's licenses
  • Makes certain that all pertinent filing is done
  • Processes guilty pleas and accepts fines
Performs other administrative duties related to departmental functions
  • Answers phones, transferring calls to appropriate personnel or taking messages
  • Provides phone numbers or other information as needed
  • Directs public to appropriate department or person
  • Opens departmental mail
  • Prepares and sends various reports upon request
  • Assists in management of record retention
  • Performs other duties as directed
Education and Experience

The person in this position must have a high school diploma or its equivalent

Licenses and Certifications

The person in this position must receive or maintain a valid Missouri driver's license

Knowledge, Skills and Abilities

Knowledge
  • Municipal Court processes and procedures
  • Specialized computer software systems related to municipal court
  • City and departmental payroll procedures
  • Basic labor law principles and applications
  • General office and filing practices and procedures
  • General accounting principles
  • Proper grammar and the use of English in speaking and writing
  • Computer operations and applications, including word processing and spreadsheets
  • OSHA standards and regulations concerning employee safety
  • Federal and state statutes concerning the work of the department
  • Mathematical skills, including addition, subtraction, division and multiplication
  • General functions and operations of municipal government
Skills and Abilities
  • Manage attorney requests and other information
  • Determine correspondence necessary for attorneys and defendants
  • Explain complex concepts in layman's terms
  • Organizational skills
  • Use of various pieces of office equipment, including typewriters, photocopiers, and facsimile machine
  • Accurate typing and data entry using a personal computer
  • Use a multi-line telephone system to answer and transfer calls
  • Maintain confidentiality
  • Proofread reports accurately
  • Use various types of office software, including word processing and spreadsheets
  • Use common sense
  • Pay attention to detail
  • Use a 10-key adding machine or calculator
  • Complete detailed work accurately
  • Work effectively with a wide range of people
  • Meet specified deadlines
  • Prioritize daily work flow
  • Work as a team member with other employees
  • Communicate effectively with a wide range of people
  • Meet specified deadlines
  • Prioritize daily work flow
  • Work as a team member with other employees
  • Communicate effectively with others, both oral and written
  • Work autonomously when necessary
  • Handle multiple tasks simultaneously with frequent interruptions
  • Deal with others in a professional manner
  • Maintain professional composure in heated situations
  • Follow departmental and City policies and procedures

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