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Project Administrator

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Flagstaff, United States National Guard Employment Network Full time
Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps.
Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Overview:

UES is a privately held, rapidly growing engineering and consulting firm with nearly six decades of experience in geotechnical engineering, construction materials testing, building code compliance, threshold inspections and environmental consulting. With more than 3,800 professionals across 80+ branches in high growth markets in the U.S., UES consults on projects of all sizes for public and private clients in industries ranging from transportation and healthcare to commercial, residential, and education.

Experienced and proven, UES is considered a pioneer of the industry and stands at the forefront of emerging technology and best practices. Our work includes public and private clients, as well as public-private partnerships, and consists of projects ranging from transportation and infrastructure to aviation and aerospace. Our engineers, geologists, certified inspectors, scientists, and drillers offer an unwavering commitment to excellence, approaching each project with the knowledge that precision, professionalism, and creative solutions are what drive success and cultivate enduring client relationships.

As UES continues to grow, it's critical that we have a defined set of values that guide us like a north star. These values need to demonstrate who we are as a company and what we believe. STRIVE stands for Safety, Teamwork, Responsiveness, Integrity, Value, and Excellence.

Position Summary:

Under the direction of the Branch Manager, this position's duties vary according to administrative needs. Administrative responsibilities include assisting in project initiation, processing field, and lab test reports, scheduling field activities, ordering field supplies, assisting with word processing edits, finalizing documents by following Company format and document filing. Performs other duties as assigned.

Job Responsibilities:

Coordinates field activities. Receive scheduling calls from contractors and clients and prepare field personnel for daily assignments

Processes field and laboratory test reports and confirms the information is accurate for billing

Maintains field equipment lists and calibrations

Sets up and attends meetings as requested

Assists with subcontractor/sub-consultant agreement and purchase order administration

Prepares purchase orders and/or check requests for project/site equipment and supplies; audits invoices to ensure they match purchase orders; forwards pre-bills and draft invoices to appropriate Project Manager for approval

Provides administrative support for Technical Groups. Operates word processing/excel software/equipment to produce proposals, reports, cost estimates, letters of transmittal, meeting minutes, and correspondence for the Technical Team Leader concerning milestones, deadlines, and special project considerations

Proofreads own corrections for typographical and grammatical errors during draft and redraft stages of report. Proofreads and checks typing accuracy of peer-reviewed final documents before mailing

Perform general filing and assist in covering reception desk duties

Special projects as required

Additional Qualifications/Responsibilities

Qualifications:

High school diploma or equivalent experience/capability

3 years office experience preferred