Executive Assistant

1 month ago

Flagstaff, United States James Turrell Studio Full time
Job DescriptionJob Description

Would you like to support and take part in creating an unprecedented, history-making art project? We are seeking an experienced and highly motivated individual to join our team as an Executive Assistant for James Turrell Studio.

 

This includes but is not limited to managing communications, scheduling, maintaining record, coordinating and preparing for internal and external meetings and events. As a key communication liaison the person in this position would be the face of James Turrell Studio, serving as a resource to the studio for department related needs and questions, and possessing high levels of professionalism and discretion in handling confidential information.

 

This is an at-will employment.

 

Job Qualifications

  • Knowledge in arts and culture a plus;
  • Demonstrated proficiency with general office and organizational skills;
  • Bachelors Degree;

 

Communication

  • Evidence of excellent verbal and written communication skills in English a must, being able to carry on a conversation both on the phone and in-person;
  • Creation and dissemination of incoming / outgoing studio communications in a prompt and appropriate manner (mostly via internet);
  • Respond and follow up
  • Ability to create and develop clear, effective reports, presentations and communications for a wide variety of audiences;
  • Ability to establish and maintain effective working relationships with people from a wide range of background, geographic and professional;
  • Refined interpersonal skills with mutual respect when interacting with others
  • High level of confidentiality, flexibility, accountability, and professionalism;

 

Management

  • Experience in studio / office management and administration a must;
  • Must be detail-oriented, intuitive, a self-starter, diplomatic, have the ability to manage projects, and work with minimal supervision;
  • Experienced in filing and record keeping;
  • Time management: Combine errands (including but not limited to lunch order/pick up; shipment receiving and sending);
  • Demonstrated understanding of and adherence to confidentiality policy;
  • Critical thinking and problem-solving skills;
  • Must be able to appropriately prioritize workload, as well as demonstrate flexibility and poise when responding to unanticipated events

 

Skills

  • This position requires strong MS Office with an emphasis on Outlook, PowerPoint, Excel and Word
  • Demonstrated proficiency with MS Office Suite (e.g., Word, Excel, Publisher, Acrobat), including calendar management/scheduling
  • Evidence of proficiency with virtual platforms (e.g., Zoom, MS Teams, SharePoint)
  • Demonstrated accuracy and attention to detail with ability to prioritize and multi-task, including standard office practices and independent composition of letters;
  • Ability to handle sensitive and confidential information.
  • Ability to function well in a position that requires organization, punctuality, and execution.
  • Ability to project a professional representation for the Studio at all times.

 

Responsibilities

  • This position would be responsible for performing full administrative tasks and project coordination. It includes but is not limited to answering emails, scheduling, managing calendars, coordination and preparing for internal and external meetings/events and being a key communication liaison.
  • Manage Studio calendar - Set up appointments and track schedule; Manage different and often conflicting schedules, projects and/or activities;
  • Coordinate travels, visits and special events
  • Assist obtaining signatures, scanning, saving, and distributing all key documents
  • Manage studio record (digital and hard) and supervise the filing clerk, training and back-up for other administrative assistants, as applicable;
  • Process expense reports;
  • Track and maintain the office supply inventory;
  • Provide support to projects/activities as assigned; preparing reports, meeting agendas and minutes, and presentation materials; and, maintaining electronic files and records
  • Take on special projects and drive them to completion

 

Employment Requirements

  • Full-time resident of Flagstaff, Arizona
  • Previous Experience: Five (5) years’ experience as a high level Executive Administrative Assistant a plus
  • Education: Bachelor’s degree
  • Background check
  • References

 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

  • Executive Assistant

    1 month ago

    Flagstaff, United States Flagstaff Top Producers Real Estate Full time

    Job DescriptionJob DescriptionAre you an excellent planner and organizer? We’re hiring an executive assistant to provide administrative support to the team lead and help us achieve our organizational goals. Your role is key to ensuring plans are made, schedules are set, meetings happen on time, and files are neatly organized and up-to-date. Ideal...

  • Executive Administrative Assistant

    3 months ago

    Flagstaff, United States Twin Arrows Navajo Casino Resort Full time

    Position Summary Under general supervision of the General Manager (GM), performs, coordinates and oversees technical and office administrative duties. Maintains confidentiality of all privileged information. Minimum Qualifications Associates Degree plus five (5) years progressive administrative or executive secretarial experience. Must be able to...

  • Assistant Executive Housekeeper

    3 months ago

    Flagstaff, United States Twin Arrows Navajo Casino Resort Full time

    Position Summary Under general direction of the Executive Housekeeper, Hotel Manager and/or Director of Hotel Operations, manages the public areas for the Hotel and Casino; housekeeping and laundry activities. Ensures the areas and equipments are property maintained and clean. Maintains confidentiality of privileged information. Minimum Qualifications High...

  • Assistant Manager: Logistics and Visual Execution

    4 days ago

    Flagstaff, Arizona, United States World Market Full time

    Job SummaryWe are seeking a highly skilled and experienced Freight Flow Operations Manager to join our team at World Market. As a key member of our management team, you will be responsible for leading and managing the overall store logistic processes that support company initiatives and productivity goals.Key ResponsibilitiesLogistic Process Management:...

  • Accountant - CPA or CPA Eligible - Scottsdale, Arizona

    1 month ago

    Flagstaff, United States Keller Executive Search Full time

    Job DescriptionJob DescriptionOur client, a leading financial consulting firm, is seeking an Accountant with a CPA or eligibility to obtain a CPA license to join their team in Scottsdale, Arizona. The firm specializes in providing comprehensive financial services to clients across various industries. As an Accountant, you will work closely with clients to...

  • Accountant - CPA or CPA Eligible - Scottsdale, Arizona

    4 weeks ago

    Flagstaff, United States Keller Executive Search Full time

    Job DescriptionJob DescriptionOur client, a leading financial consulting firm, is seeking an Accountant with a CPA or eligibility to obtain a CPA license to join their team in Scottsdale, Arizona. The firm specializes in providing comprehensive financial services to clients across various industries. As an Accountant, you will work closely with clients to...

  • Accountant - CPA or CPA Eligible - Scottsdale, Arizona

    1 month ago

    Flagstaff, United States Keller Executive Search Full time

    Our client, a leading financial consulting firm, is seeking an Accountant with a CPA or eligibility to obtain a CPA license to join their team in Scottsdale, Arizona. The firm specializes in providing comprehensive financial services to clients across various industries. As an Accountant, you will work closely with clients to provide expert financial advice...

  • Accounting Professional

    2 days ago

    Flagstaff, Arizona, United States Keller Executive Search Full time

    Job OpportunityWe are seeking a highly skilled Accounting Professional to join our team at Keller Executive Search. As a leading executive search firm, we specialize in providing top talent to our clients across various industries.About the RoleAssist clients in financial analysis and planning, including budgeting and forecasting, to drive business growth...

  • Financial Accountant

    2 weeks ago

    Flagstaff, Arizona, United States Keller Executive Search Full time

    Keller Executive Search is representing a prominent financial consulting organization in search of a Financial Accountant who holds a CPA designation or is eligible to obtain one. This role involves collaborating with clients to deliver expert financial insights and strategic guidance across various sectors. As a Financial Accountant, you will engage in a...

  • Agent's Executive Assistant

    3 months ago

    Flagstaff, United States Brandon Redfern - State Farm Agent Full time

    Job DescriptionJob DescriptionBenefits:401(k)401(k) matchingBonus based on performanceCompetitive salarySigning bonusTraining & developmentROLE DESCRIPTION:As an Executive Assistant with Brandon Redfern State Farm, you equip our agency to continually achieve its goals. You empower our agency by implementing and supporting office policies and consistently...

  • Accountant - Financial Professional

    2 days ago

    Flagstaff, Arizona, United States Keller Executive Search Full time

    Job DescriptionWe are seeking a highly skilled Financial Professional to join our team at Keller Executive Search in Scottsdale. As a leading financial consulting firm, we provide comprehensive financial services to clients across various industries.Key Responsibilities:Financial Analysis and Planning: Assist clients in financial analysis and planning,...

  • Hospice Area Market Executive

    3 weeks ago

    Flagstaff, United States Compassus Full time

    The Hospice Area Market Executive is responsible for modeling the Compassus values of Compassion, Integrity, Excellence, Teamwork, and Innovation and for promoting the Compassus philosophy, using the 6 Pillars of Success as the foundation. S/he is responsible for upholding the Code of Ethical Conduct and for promoting positive working relationships within...

  • Executive Administrative Coordinator

    1 week ago

    Flagstaff, Arizona, United States Arizona Official Website of State of Arizona Full time

    Position Overview: Are you dedicated to providing exceptional support to others? The Executive Administrative Coordinator role at the Arizona Official Website of State of Arizona is designed for individuals who thrive in a supportive environment. In this position, you will engage in a variety of intricate administrative tasks that support senior...

  • Accountant - Financial Professional

    4 days ago

    Flagstaff, Arizona, United States Keller Executive Search Full time

    Job Summary:Keller Executive Search is seeking a highly skilled Accountant to join our team in a full-time position based in Scottsdale, Arizona. As a leading financial consulting firm, we provide comprehensive financial services to clients across various industries.Key Responsibilities:Assist clients in financial analysis and planning, including budgeting...

  • Sales Account Executive

    2 weeks ago

    Flagstaff, Arizona, United States Keurig Dr Pepper Full time

    Account Sales Manager for Greater Flagstaff, AZImmediate Hiring OpportunityThe Account Sales Manager plays a crucial role in driving sales growth and ensuring product availability across various retail channels. This position is focused on enhancing customer engagement and maximizing brand presence for Keurig Dr Pepper products, including popular brands such...

  • Sales Account Executive

    2 weeks ago

    Flagstaff, Arizona, United States Keurig Dr Pepper Full time

    Account Sales Manager for Greater Flagstaff, AZImmediate HiringThe Account Sales Manager plays a crucial role in driving sales growth and ensuring effective product replenishment. This position focuses on enhancing customer retention and expanding market reach across both small and large retail formats, while also engaging with select on-premise clients.Key...

  • Certified Public Accountant

    5 days ago

    Flagstaff, Arizona, United States Keller Executive Search Full time

    Job DescriptionWe are seeking a highly skilled Accountant to join our team at Keller Executive Search. As a key member of our financial services team, you will play a critical role in providing expert financial advice and guidance to our clients.Responsibilities:Assist clients in financial analysis and planning, including budgeting and forecasting.Prepare...

  • Sales Account Executive

    7 days ago

    Flagstaff, Arizona, United States Keurig Dr Pepper Full time

    Account Sales Manager for Greater Flagstaff, AZImmediate HiringThe Account Sales Manager plays a crucial role in driving sales and ensuring product availability across various retail environments. This position focuses on enhancing customer engagement and maximizing product visibility for Keurig Dr Pepper brands such as 7UP, Snapple, Core, Bai, and other...

  • Executive Administrative Coordinator

    2 weeks ago

    Flagstaff, Arizona, United States Arizona Official Website of State of Arizona Full time

    Position Overview: Are you dedicated to providing exceptional support? The Executive Administrative Coordinator role at the Arizona Official Website of State of Arizona offers an opportunity to contribute significantly to our team. In this capacity, you will engage in a variety of intricate administrative tasks to support the leadership team. Your...

  • Executive Sous Chef

    5 days ago

    Flagstaff, Arizona, United States Troon International Full time

    Job SummaryTroon International is seeking a highly skilled and experienced Executive Sous Chef to join our team at Pine Canyon Club. As a key member of our culinary management team, you will be responsible for overseeing the day-to-day operations of our kitchen, ensuring the highest quality of food and service to our members and guests.Key...