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Early Childhood Program Administrator

2 months ago

Flagstaff, Arizona, United States Quality Connections Full time
Job DescriptionBenefits:
  • 401(k)
  • Dental insurance
  • Health insurance
  • Vision insurance
Position Title: Program Coordinator

Employment Type: Full-Time

Reports To: Director

Overview: The Program Coordinator is essential in facilitating the effective daily functioning of our preschool. This role encompasses a variety of administrative responsibilities, classroom support, and direct engagement with families. The ideal candidate will exhibit exceptional organizational skills, empathy, and a commitment to fostering a nurturing educational atmosphere for children and their families.

Key Responsibilities:
  • Student Enrollment:
    • Oversee the enrollment process for incoming students, which includes application management, scheduling tours, and conducting orientations.
    • Maintain precise records of enrolled students and manage waiting lists as necessary.
  • Billing Oversight:
    • Administer billing processes, including invoicing, payment tracking, and addressing billing inquiries.
    • Assist families with inquiries related to tuition and fees.
  • Classroom Support:
    • Assist classroom educators with various tasks, including preparing materials, supervising activities, and providing additional support as required.
    • Help maintain a safe and stimulating learning environment.
  • Communication Management:
    • Handle phone inquiries and respond to questions from parents, prospective families, and community members in a professional manner.
    • Manage the school email account, ensuring timely and courteous responses to messages.
  • Family Engagement:
    • Welcome new and existing families, providing essential information and support to ensure a positive experience at our preschool.
    • Facilitate communication between families and preschool staff.
  • Supply Coordination:
    • Order and manage supplies for classrooms, cleaning, and administrative needs.
    • Maintain inventory and ensure that necessary materials are readily available.
  • General Assistance:
    • Support the Director with various tasks and projects as needed.
    • Contribute to the overall administration and operational efficiency of the preschool.
Qualifications:
  • Education:
    • Associate's degree or higher in Early Childhood Education, Business Administration, or a related field is preferred.
  • Experience:
    • Prior experience in a preschool or early childhood education environment is highly desirable.
    • Strong administrative and organizational skills with experience in billing or financial management preferred.
  • Skills:
    • Excellent communication and interpersonal abilities.
    • Proficiency in Microsoft Office Suite and familiarity with preschool management software.
    • Ability to manage multiple tasks efficiently in a dynamic environment.
  • Personal Attributes:
    • Warm, friendly, and approachable demeanor with a genuine passion for working with young children and their families.
    • Strong problem-solving skills and attention to detail.
    • Flexibility and willingness to undertake diverse tasks as required.
Working Conditions:
  • This is a full-time position with standard working hours, with occasional additional hours as necessary.
  • Work is conducted in a preschool setting with regular interaction with children, parents, and staff.
MINIMUM QUALIFICATIONS: Any combination of education, training, or experience that demonstrates the ability to perform the duties of the position. Must be at least 18 years of age, high school graduate or equivalent.
Quality Connections is an equal employment opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, citizenship status, national origin, ancestry, gender, sexual orientation, age, religion, creed, physical or mental disability, marital status, veteran status or employees with military family members, political affiliation, or any other factor protected by law.