Executive Assistant and Office Manager
1 month ago
SUMMARY
The primary function of this position is to provide metaphysical and administrative support to the Manager Committees on Publication for The Mother Church. The secondary function of this position is to provide office administration for the Office of the Manager that supports the work of staff and Committees on Publication worldwide. Because you will have exposure to sensitive and high-priority matters of the Church, you are required to have a high level of professionalism, dedication, administrative skill, initiative, flexibility, confidentiality, service orientation and humility. You must have a solid grasp of the Mission of the Committee Office and the Church, and must be actively engaged in furthering it. Membership in The Mother Church and Primary Class instruction required.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Actively manages calendar and appointments for Manager.
- Assists in preparing for meetings and ensures the appropriate documents to accompany the meetings are on-hand.
- Prepares contracts (with contract workers and vendors) on behalf of Committee Office and confers with Financial Planning and Analysis (FP&A) contact in the Treasurer's Office and Contracts Department, and the Manager.
- Reviews and processes invoices for all contractors.
- Takes the lead in the annual budget process, including preparing a draft budget, follows the office budget on a monthly basis, assists with budgeting of projects for Committee Office as required, and confers regularly with FP&A and the Manager on budget matters.
- Handles administrative needs of the Committee Office.
- Handles incoming calls when needed.
- Prepares Board Action Memos for activities that require approval by the Christian Science Board of Directors and shepherds them through the process to conclusion, including keeping approved copies.
- Liaises with the Committee's Board Office EAs for updates, meetings and items requiring immediate attention.
- Manages the Manager's travel schedule and arranges business lunches.
- Supports travel logistics and related documentation for staff members, and Committees on Publication when they are traveling to the Boston office for meetings.
- Arranges workspace, technology, equipment and training for onboarding of new employees.
- Manages group meeting and conference logistics.
- Handles incoming mail, including assisting the Manager with incoming email correspondence.
- Provides first level of approval of staff expense reports and OneCards in Tallie.
- Serves as the Office Coordinator for the floor, including ordering supplies and arranging maintenance of office equipment.
- Coordinates digital archive filing in M-files on behalf of Manager's Office, including Ecumenical and Interfaith Relations and Massachusetts Committee on Publication.
- Assists Reference and Records Coordinator with collecting Vital Records documents yearly.
- Serves as department coordinator for organization-wide initiatives such as a business continuity plan (every-other-year).
- Serves as liaison between the Technology Services Group (TSG) and staff members by arranging for the technology needs of new staff members, and by sharing important information from TSG with staff.
- Administratively and metaphysically.
- Filing of documents in M-files and contact information in Salesforce as directed.
Reporting Relationships
- Supervision: Reports to the Manager, Committees on Publication
- Supervises: None
Regular Contacts: This position has regular contact with the Committees on Publication, the Christian Science Board of Directors, employees, managers, Coordinating Managers, church members, and the public.
JOB REQUIREMENTS
Education/Experience
This position requires a Bachelor's degree or equivalent work experience at The Mother Church. Additional 5+ years relevant work experience preferred. Administrative skills and decorum that appropriately support an executive-level manager are required.
Knowledge/Skills
This position requires a working knowledge of Microsoft Office (Outlook, Word, Excel & PowerPoint), Google suite, M-files and Salesforce, and the ability to work in databases. Must have excellent communication and strong problem-solving skills. Has the ability to anticipate needs, discern matters of priority, and identify outstanding issues and follow through. Has a clear understanding of the importance of confidentiality and metaphysical support.
Engagement with Christian Science
Membership in The Mother Church and Primary Class instruction required.
Work Place
Contributes to a loving, calm, and inspired environment.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
-
Boston, Massachusetts, United States Handel and Haydn Society Full timeJob OverviewHandel and Haydn Society | Executive Assistant to the Chief Executive OfficerReports to: President/CEOPosition Summary:The Executive Assistant to the Chief Executive Officer (EA to CEO) is an essential member of the executive team, delivering comprehensive support to the President and CEO. This role involves managing schedules and facilitating...
-
Boston, Massachusetts, United States Handel and Haydn Society Full timeJob OverviewHandel and Haydn Society | Executive Assistant to the Chief Executive OfficerReports to: President/CEOPosition Summary:The Executive Assistant to the Chief Executive Officer (EA to CEO) is an essential member of the executive team, providing comprehensive support to the President and CEO. This role involves managing schedules and facilitating...
-
Boston, Massachusetts, United States Handel and Haydn Society Full timeJob OverviewHandel and Haydn Society | Executive Assistant to the Chief Executive OfficerReports to: President/CEOPosition Summary:The Executive Assistant to the Chief Executive Officer (EA to CEO) is an essential member of the executive team, providing comprehensive support to the President and CEO. This role involves managing schedules and facilitating...
-
Office Manager/Executive Assistant
3 weeks ago
Boston, Massachusetts, United States CFGI Full timeSummary:This role has two main functions. First, you will manage the office at CFGI's corporate headquarters in Boston. Second, you will provide executive assistant support to approximately five Senior Managing Partners. You will collaborate with Regional Support Managers overseeing CFGI's other offices in the US and globally. This role reports to CFGI's...
-
Office Manager/Executive Assistant
3 weeks ago
Boston, United States CFGI Full timeSummary: This role has two main functions. First, you will manage the office at CFGI’s corporate headquarters in Boston. Second, you will provide executive assistant support to approximately five Senior Managing Partners. You will collaborate with Regional Support Managers overseeing CFGI’s other offices in the US and globally. This role reports to...
-
Executive Assistant and Office Manager
2 weeks ago
Boston, United States Code Metal Full timeWho We Are We're looking for an experienced and enthusiastic Executive Assistant and Office Manager looking to be a part of revolutionizing software development at the Edge. This is an incredible opportunity to join an experienced founding team who have collectively raised $1bn+ in capital across several previously successful ventures and lead AI Research...
-
Executive Assistant and Office Manager
3 weeks ago
Boston, United States Code Metal Full timeJob DescriptionJob DescriptionWho We Are We’re looking for an experienced and enthusiastic Executive Assistant and Office Manager looking to be a part of revolutionizing software development at the Edge. This is an incredible opportunity to join an experienced founding team who have collectively raised $1bn+ in capital across several previously successful...
-
Executive Assistant and Office Manager
3 weeks ago
Boston, United States Code Metal Full timeJob DescriptionJob DescriptionWho We Are We’re looking for a an experienced and enthusiastic Executive Assistant and Office Manager looking to be a part of revolutionizing software development at the Edge. This is an incredible opportunity to join an experienced founding team who have collectively raised $1bn+ in capital across several previously...
-
Boston, United States Boston Hire Full timeDowntown Private Equity firm seeks an Executive Assistant to support the CEO. Ideal candidate will have 3-7 years experience coordinating travel, organizing inhouse meetings, event planning & managing different creative projects. Candidates must possess an eye for detail, strong verbal & written communication skills, quantitative reasoning ability, and a...
-
Boston, United States Boston Hire Full timeDowntown Private Equity firm seeks an Executive Assistant to support the CEO. Ideal candidate will have 3-7 years experience coordinating travel, organizing inhouse meetings, event planning & managing different creative projects. Candidates must possess an eye for detail, strong verbal & written communication skills, quantitative reasoning ability, and a...
-
Executive Assistant to Chief Executive Officer
3 weeks ago
Boston, United States Boston Hire Full timeOur client, a Private Equity firm in Boston, is hiring an Executive Assistant to join their growing team! The Executive Assistant to the CEO will play a pivotal role in ensuring the smooth operation of the CEO’s office. This position requires a proactive, detail-oriented individual with exceptional organizational skills, the ability to handle confidential...
-
Boston, United States Bluebird Kids Health Full timeAbout Bluebird Kids HealthBluebird Kids Health is a dynamic, early-stage organization that provides underserved communities with new access to value-based pediatric primary care. We are on a mission to provide exceptional care, so every child can thrive. We offer comprehensive, evidence-based primary and urgent care services to children and their families,...
-
Boston, United States Bluebird Kids Health Full timeAbout Bluebird Kids HealthBluebird Kids Health is a dynamic, early-stage organization that provides underserved communities with new access to value-based pediatric primary care. We are on a mission to provide exceptional care, so every child can thrive. We offer comprehensive, evidence-based primary and urgent care services to children and their families,...
-
Executive Assistant
5 days ago
Boston, United States Intersection Search and Consulting Full timeOur Roxbury non-profit is looking for an Executive Administrative Assistant to support the head of the organization.The ideal candidate will provide top-level assistance for high-level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to...
-
Executive Assistant
3 days ago
Boston, United States Intersection Search and Consulting Full timeOur Roxbury non-profit is looking for an Executive Administrative Assistant to support the head of the organization.The ideal candidate will provide top-level assistance for high-level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to...
-
Boston, United States Dana-Farber Cancer Institute Full timeReporting to the EVP, Chief Operating Officer and Operations Administrative Manager, Dana-Farber Cancer Institute, and serving the Office of the COO, the Executive Assistant supports the activities of the Office of the COO and advances and facilitates the Dana-Farber agenda as it relates to supporting functions of the office and its responsibilities. The...
-
Boston, United States Dana-Farber Cancer Institute Full timeJob ID: 40476 Location: 450 Brookline Ave, Boston, MA 02215 Category: Administration Support/Customer Service Employment Type: Full time Work Location: Hybrid: 2-3 days onsite/week Overview Reporting to the EVP, Chief Operating Officer and Operations Administrative Manager, Dana-Farber Cancer Institute, and serving the Office of the COO, the Executive...
-
Boston, United States Dana-Farber Cancer Institute Full timeJob ID: 40476 Location: 450 Brookline Ave, Boston, MA 02215 Category: Administration Support/Customer Service Employment Type: Full time Work Location: Hybrid: 2-3 days onsite/week Overview Reporting to the EVP, Chief Operating Officer and Operations Administrative Manager, Dana-Farber Cancer Institute, and serving the Office of the COO, the Executive...
-
Executive Assistant to the COO
1 month ago
Boston, United States Handel and Haydn Society Full timeHandel and Haydn Society | Executive Assistant to the Chief Operating Officer Reports To: Chief Operating Officer (COO) Summary: The Executive Assistant (EA) is a key executive office member, providing support to the Chief Operating Officer. The EA manages calendars and assists with communications with the staff, Board, donors, patrons, and other important...
-
Executive Assistant to the COO
1 month ago
Boston, United States Handel and Haydn Society Full timeJob DescriptionJob DescriptionHandel and Haydn Society | Executive Assistant to the Chief Operating OfficerReports To: Chief Operating Officer (COO)Summary: The Executive Assistant (EA) is a key executive office member, providing support to the Chief Operating Officer. The EA manages calendars and assists with communications with the staff, Board, donors,...
