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Executive Assistant to Chief Executive Officer

2 months ago

Boston, United States Boston Hire Full time

Downtown Private Equity firm seeks an Executive Assistant to support the CEO. Ideal candidate will have 3-7 years experience coordinating travel, organizing inhouse meetings, event planning & managing different creative projects. Candidates must possess an eye for detail, strong verbal & written communication skills, quantitative reasoning ability, and a rigorous work ethic. Outgoing yet professional personality is a must Company offers two days remote and generous bonus

Responsibilities Include:

Provide an executive level of administrative support which will include but is not limited to phone and email management, correspondence, calendar organization, task management

Prepare correspondence, detailed itineraries, and coordinating client events.

Handle all database management and help managed a busy calendar.

Assist with marketing campaigns and initiatives, such as updating clients, vendors and sending and coordinating email blasts and managing all platforms

Serve as the key contact person for clients by providing a concierge-level of service

Manage the Presidents office lots of interaction with outside clients.

Assisting Executives with calendar management / travel arrangements

Organizing, updating and maintaining client information within company database

Attending meetings as needed, taking detailed notes to support the Executives

Office management responsibilities as needed; back up support to front office, assist in planning and attending company events/seminars

Ideal Requirements:

Bachelor’s degree required

Financial Services/Consulting industry experience preferred

3-5 years + of relevant experience; office management, expense reporting, real estate transactions

Willingness to help others in the office

Ability to work with fast pace team; multi-tasking is essential for this position

Proficient knowledge of Microsoft Word, Excel and PowerPoint.

Capable of developing proficiency in other software CRM programs/ social media platforms experience preferred

Strong written and verbal communication skills.