Executive Assistant to Chief Executive Officer

4 weeks ago

Boston, United States Boston Hire Full time

Our client, a Private Equity firm in Boston, is hiring an Executive Assistant to join their growing team The Executive Assistant to the CEO will play a pivotal role in ensuring the smooth operation of the CEO’s office. This position requires a proactive, detail-oriented individual with exceptional organizational skills, the ability to handle confidential information with discretion, and a strong capacity to manage a wide range of administrative and executive tasks.


Key Responsibilities:

  • Manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements.
  • Prioritize and respond to inquiries, ensuring effective time management and communication.
  • Prepare agendas, take minutes, and follow up on action items from meetings.
  • Coordinate with internal and external stakeholders to ensure seamless communication.
  • Prepare and edit correspondence, reports, presentations, and other documents. Ensure accuracy, clarity, and consistency in all communications.
  • Assist with special projects and strategic initiatives as assigned by the CEO.
  • Handle sensitive information with the highest level of discretion and professionalism.
  • Oversee office operations, including coordinating with facilities and IT support.
  • Organize and manage company events, conferences, and meetings, including logistics, invitations, and follow-up.
  • Serve as a point of contact between the CEO and other executives, staff, and external parties. Foster positive relationships and ensure effective communication.


Qualifications:

  • Bachelor’s degree in Business Administration, Communications, or a related field preferred.
  • Minimum of 5 years of experience as an Executive Assistant or in a similar high-level administrative role, preferably in the financial services or private equity sector.
  • Exceptional organizational and time-management skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
  • Strong written and verbal communication skills.
  • Demonstrated ability to work independently, manage multiple priorities, and maintain professionalism in a fast-paced environment.
  • High level of discretion and integrity.

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