Executive Assistant to Chief Executive Officer
1 week ago
About Bluebird Kids Health
Bluebird Kids Health is a dynamic, early-stage organization that provides underserved communities with new access to value-based pediatric primary care. We are on a mission to provide exceptional care, so every child can thrive. We offer comprehensive, evidence-based primary and urgent care services to children and their families, with support around-the-clock. Our care model includes robust care coordination, chronic disease management, and other population health supports. Our success is measured by exceptional health outcomes, lower medical costs, an outstanding child and family experience, and a rewarding environment for our clinicians and staff.
Position Description
Bluebird Kids Health is seeking an Executive Assistant with a patient and family-first mindset to serve as the Executive Assistant to the CEO. The Executive Assistant will play a critical role in ensuring the smooth operation of the newly formed executive office. This individual will provide high-level administrative support to the CEO, manage schedules, coordinate meetings, and serve as a liaison between the CEO and various stakeholders, all within a fast-paced start-up environment. The ideal candidate will be highly organized, proactive, and possess strong communication and interpersonal skills as means to effectively support the CEO within a dynamic, innovative healthcare landscape.
What You’ll Do (Duties & Responsibilities)
Administrative Support
- Manage the CEO’s calendar, schedule appointments, and coordinate meetings.
- Prepare and organize meeting agendas, materials, and minutes.
- Handle incoming correspondence, including emails and phone calls, and prioritize responses.
- Draft, review, and edit reports, presentations, and other documents as required.
- Maintain confidential files and records.
Communication & Relationship Management
- Serve as the primary administrative point of contact between the CEO and internal/external stakeholders.
- Communicate on behalf of the CEO, including drafting and sending emails and letters.
- Coordinate and facilitate communication between the CEO and the executive team.
- Build and maintain positive relationships with board members, executives, staff, and external partners.
- Handle sensitive information with the highest level of discretion and confidentiality.
- Represent the CEO and the organization professionally in all interactions.
Meeting and Event Coordination
- Organize and coordinate executive meetings, board meetings, and other key events.
- Arrange travel itineraries, accommodations, and transportation for the CEO and visiting executives.
- Assist in the planning and execution of corporate events and functions.
Project Management
- Assist the CEO and executive team in managing special projects and initiatives.
- Track project progress and ensure timely completion of tasks.
- Conduct research and compile data to support the CEO in decision-making processes.
Office Management
- Oversee the maintenance of the executive office and team, ensuring a professional and organized environment.
- Order office supplies and manage inventory.
- Organize, manage and submit expense reporting and reimbursement for CEO and executive team.
- Coordinate with IT and other departments to address office needs and technical issues.
*Perform other duties as assigned
What You’ll Need (Education, Experience, Certifications)
- Bachelor’s degree preferred or equivalent experience
- Minimum of 3 years of experience as an executive assistant to C-Suite executive(s), preferably in the healthcare industry.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), along with travel, expense and invoice management software systems.
- Ability to work independently and handle multiple tasks simultaneously.
- High level of professionalism and discretion.
- Knowledge of healthcare industry landscape is a plus, especially within value-based care and start-up organizations.
Bluebird Kids Health is an Equal Employment Opportunity Employer. We embrace the richness of diversity and do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We recognize that traditional job requirements can sometimes inadvertently exclude talented individuals from underrepresented backgrounds or those who have taken non-traditional paths to acquire their skills. Therefore, even if you do not meet every listed requirement or have gained your qualifications in unconventional ways, we wholeheartedly encourage you to apply. We value passion, potential, and the drive to learn just as highly as formal qualifications, and we are committed to building an inclusive workplace where everyone’s contributions are valued.
What We Offer
- The opportunity to serve as the Executive Assistant to the CEO within a mission-driven pediatric care delivery organization.
- A competitive compensation package.
- A collaborative and dynamic workplace with significant professional growth opportunities.
- A diverse and inclusive company culture that values every team member's contribution to our mission.
- Competitive medical, vision, and dental insurance products.
- Other programs including employee assistance, caregiver support, commuter benefits, flexible spending accounts, health savings accounts, short- and long-term disability benefits, and other exclusive employee benefits.
- Generous paid time off
Most benefits are available to full-time employees who work 30+ hours per week on average and their dependents.
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