Accountant Assistant

2 months ago

Parsippany, United States Synerfac Full time

The Accounting Assistant III works closely with the Accounting Manager to ensure accurate and timely generation and recording of complex financial documents and financial transactions. Support the initiatives and goals of the Accounting Manager, particularly as it relates to the Billing function.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Communication:
Collaborates with all departments including Accounting, Administration and Engineering to ensure open, timely and accurate communication.
Interfaces more extensively with external parties such as clients, consultants, and vendors.
Answers all vendor, client and internal staff inquiries in a timely and friendly fashion.
Prepares and distributes correspondence with internal and external parties, which may often be confidential in nature.
Explains accounting procedures and financial information to internal and external parties as needed.
Protects organization"s values by keeping information confidential.

Compliance and Procedures:
Adheres to company procedures.
Reviews, investigates, and corrects errors and inconsistencies in financial entries, documents, and reports.
Assists with obtaining and maintaining corporate registrations, licenses and contracts to ensure compliance with state, federal and company requirements.
Documents departmental procedures. Recommends, implements, and documents changes as directed.

Data Processing and Bookkeeping:
Records financial transactions into multiple systems which requires on-the -spot independent decisions for on-line data entry and regular review and analysis of report output.
Prepares, assembles, tabulates, and verifies bills, vouchers, invoices, requisitions, and purchase orders.
Enters data and performs more complex reconciliations and comparisons of data.
Prepares and enters journal entries.
Performs more difficult and complex calculations.
Maintains databases by entering new and updated customer and account information.
Prepares and maintains records and tables for internal and external accounts.
Assists in the year-end reporting, as needed.
May assist in preparing budgets.

Projects:
Leads and contributes to project-based initiatives.
Adheres to schedules and timelines for projects.
Reporting and Analysis
Assists in the design and creation of financial reports.
Generates and distributes reports for regular review and analysis (weekly, monthly, etc.)
Reviews, analyzes and may interpret reports.
Assists with the processing of accurate and timely year end reports.
Collects, tracks and organizes reports and documents for filing and processing of data.

Team Support:
Assists with related bookkeeping functions as needed.
Backs up other team members as needed.
May perform the duties of the Accounting Assistant II level.
Updates job knowledge by participating in educational opportunities.

Job Requirements

Qualifications
Bachelor"s degree or equivalent in a related field (Finance, Accounting, Economics, Business or similar)
Five years related experience.
Or an equivalent combination of education and experience in bookkeeping, accounting or finance.

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