Accountant Assistant III

2 months ago

Parsippany, United States SESI Consulting Engineers Full time
Job DescriptionJob DescriptionSESI Consulting Engineers has been selected as one of NJBIZ’s "FASTEST GROWING" Companies and Inc.'s "5000 America’s Fastest-Growing Private Companies".

Join a company recognized for providing solutions, excellence, service, and integrity. We seek dynamic individuals to support organic growth.

SESI Consulting Engineers, founded in 1976, is a well-established, progressive, consulting engineering firm in Parsippany, N.J. SESI has earned an excellent reputation for providing innovative Geotechnical, Site/Civil, and Environmental engineering solutions for owners, developers, and the construction industry throughout the NJ, NY, CT region.

SESI offers a competitive compensation and benefits package which includes medical, dental, vision insurance, 401(k), paid time off, tuition reimbursement, professional development assistance, bonus potential, employee engagement activities, just to name a few. SESI also engages its employees in all aspects of its projects and encourage them to participate in design and project management functions to their full potential.

Summary
The Accounting Assistant III works closely with the Accounting Manager to ensure accurate and timely generation and recording of complex financial documents and financial transactions. Support the initiatives and goals of the Accounting Manager, particularly as it relates to the Billing function.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Communication:
  • Collaborates with all departments including Accounting, Administration and Engineering to ensure open, timely and accurate communication.
  • Interfaces more extensively with external parties such as clients, consultants, and vendors.
  • Answers all vendor, client and internal staff inquiries in a timely and friendly fashion.
  • Prepares and distributes correspondence with internal and external parties, which may often be confidential in nature.
  • Explains accounting procedures and financial information to internal and external parties as needed.
  • Protects organization’s values by keeping information confidential.
Compliance and Procedures:
  • Adheres to company procedures.
  • Reviews, investigates, and corrects errors and inconsistencies in financial entries, documents, and reports.
  • Assists with obtaining and maintaining corporate registrations, licenses and contracts to ensure compliance with state, federal and company requirements.
  • Documents departmental procedures. Recommends, implements, and documents changes as directed.
Data Processing and Bookkeeping:
  • Records financial transactions into multiple systems which requires on-the -spot independent decisions for on-line data entry and regular review and analysis of report output.
  • Prepares, assembles, tabulates, and verifies bills, vouchers, invoices, requisitions, and purchase orders.
  • Enters data and performs more complex reconciliations and comparisons of data.
  • Prepares and enters journal entries.
  • Performs more difficult and complex calculations.
  • Maintains databases by entering new and updated customer and account information.
  • Prepares and maintains records and tables for internal and external accounts.
  • Assists in the year-end reporting, as needed.
  • May assist in preparing budgets.
Projects:
  • Leads and contributes to project-based initiatives.
  • Adheres to schedules and timelines for projects.
Reporting and Analysis
  • Assists in the design and creation of financial reports.
  • Generates and distributes reports for regular review and analysis (weekly, monthly, etc.)
  • Reviews, analyzes and may interpret reports.
  • Assists with the processing of accurate and timely year end reports.
  • Collects, tracks and organizes reports and documents for filing and processing of data.
Team Support:
  • Assists with related bookkeeping functions as needed.
  • Backs up other team members as needed.
  • May perform the duties of the Accounting Assistant II level.
  • Updates job knowledge by participating in educational opportunities.
Supervisory Responsibilities
None

Qualifications
  • Bachelor’s degree or equivalent in a related field (Finance, Accounting, Economics, Business or similar)
  • Five years related experience.
  • Or an equivalent combination of education and experience in bookkeeping, accounting or finance.
Physical Demands
While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 50pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

Work Environment
SESI offers a hybrid work policy. Due to the collaborative nature of this role, it is important that this team member’s regular working schedule aligns with the company’s and fall within 8:00AM-5:00PM.

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