Eligibility and Enrollment Coordinator

2 months ago

Chicago, United States YMCA of Metropolitan Chicago Full time
Description

Make a Difference in Your Community - the YMCA is now hiring a Regional Eligibility and Enrollment Coordinator

The Eligibility and Enrollment Coordinator is to facilitate the recruitment and enrollment of youth in the afterschool, camp, and enrichment programs. The Eligibility and Enrollment Coordinator is responsible for ensuring that funding requirements such as Child Care Eligibility Applications, Change of Providers, and Re-determinations are completed and submitted in an accurate and timely manner in order to maximize billing and funding levels. Additionally, the Eligibility and Enrollment Coordinator must ensure that all YMCA enrollment requirements are completed.

Pay starts at $19.00 per hour with opportunities to grow within the organization

Our staff is the Y's greatest asset. Our teams provide valuable skills, knowledge, and passion that is essential to the contribution and positive impact in our communities, which is why we offer Y employees numerous perks and benefits, including:

  • Complimentary Family YMCA membership and an employee discount on select programs
  • Do meaningful work and contribute to the advancement of the YMCA vision by meeting the needs of the people in our communities
  • Comprehensive benefits package for eligible employees
  • Opportunity for eligible employees to participate in the Y's retirement fund
  • Career advancement opportunities - grow your career at the Y

Scope and Responsibilities

  • Assists Program Directors with recruitment efforts, including distribution of promotional materials to families and attending parent/family engagement events
  • Completes childcare eligibility applications and re-determinations with parent applicants. Determines eligibility, calculates, and collects parent co-payments
  • Distributes enrollment packets and parent handbooks to families, ensures comprehensive completion of the enrollment packet and enrolls participants in the program
  • Maintains file/spreadsheet to ensure timely re-determination and submission of eligibility. Sends notices to parents 30 days prior to eligibility expiration and follows up to ensure that all required documents are submitted
  • Develops and maintains eligibility files on all enrolled families.
  • Completes childcare billing monthly. Reports on unbilled children/days of service and resolves all unbilled issues. Authorizes supplemental billings
  • Follows up with parents/guardians regarding collection of co-payments and fees. Enters and maintains co-payment data on tracking spreadsheet
  • Manages partnerships with CCR&R agencies to ensure submissions are reviewed and our families get clear guidance.
  • Participates in all audits and ensures documentation is always audit ready.
  • Assists with parent/family communication and ensures the registration process is seamless.

Minimum Requirements & Preferred Qualifications

  • Must have a minimum of an Associate's Degree in Business Administration, Management, Accounting principles or equivalent work/education experience
  • Able to travel locally throughout the Chicagoland area to assigned locations
  • Must be bilingual in English and Spanish
  • Knowledge and experience in eligibility standards for a childcare program
  • Administrative experience is a must
  • Ability to organize and prioritize multiple tasks, competing for priorities to maximize personal and team effectiveness
  • Demonstrated interpersonal skills to effectively build and maintain relationships with members, team members, and other stakeholders and constituents and to work in a diverse group is required
  • Demonstrated customer service skills and skilled in problem-solving and complaint resolution
  • Proficiency in Microsoft Office (e.g. Word, Excel), email, video conferencing; ability to learn and adapt to new technology
  • Outstanding written/verbal communications with the ability to adapt the message to an audience
  • Commitment to, and a passion for, the YMCA of Metro Chicago's mission

Locations

  • Alex Haley Elementary (Roseland)
  • Arthur A. Libby Elementary (Englewood/New City)
  • Charles Sumner Elementary (West Garfield Park)
  • Daniel Boone Elementary (West Rogers Park)

Child Abuse Prevention - Supports the YMCA's commitment to child abuse prevention by:

  • Reporting any items that may provide a health or safety hazard to staff, members or guests to your supervisor
  • Following all policies and procedures related to keeping children safe in our facilities and programs, including those related to the monitoring and supervision of children
  • Reporting any suspicious behavior and violation of policy and procedures to your supervisor
  • Completing all child abuse prevention training as required
Qualifications
Behaviors Detail Oriented - Capable of carrying out a given task with all details necessary to get the task done well
Team Player - Works well as a member of a group
Motivations Flexibility - Inspired to perform well when granted the ability to set your own schedule and goals
Goal Completion - Inspired to perform well by the completion of tasks
Self-Starter - Inspired to perform without outside help

  • Regional Enrollment Coordinator

    2 weeks ago

    Chicago, United States YMCA of Metropolitan Chicago Full time

    Make a Difference in Your Community - the YMCA is now hiring a Regional Eligibility and Enrollment Coordinator! The Eligibility and Enrollment Coordinator is to facilitate the recruitment and enrollment of youth in the afterschool, camp, and enrichment programs. The Eligibility and Enrollment Coordinator is responsible for ensuring that funding requirements...

  • Regional Enrollment Coordinator

    3 weeks ago

    Chicago, United States YMCA of Metropolitan Chicago Full time

    Description Make a Difference in Your Community - the YMCA is now hiring a Regional Eligibility and Enrollment Coordinator! The Eligibility and Enrollment Coordinator is to facilitate the recruitment and enrollment of youth in the afterschool, camp, and enrichment programs. The Eligibility and Enrollment Coordinator is responsible for ensuring that funding...

  • Enrollment Coordinator

    2 weeks ago

    Chicago, Illinois, United States Douglas J Aveda Institutes & Salons Full time

    Job OverviewJoin Douglas J as an Enrollment CoordinatorEmpower Future Beauty ProfessionalsAt Douglas J, we are leaders in the beauty sector, operating high-end Salon/Spas and Cosmetology Institutes. Our mission extends beyond beauty services; we are dedicated to fostering talent and enriching our communities.Role SummaryWe are seeking a motivated individual...

  • Provider Enrollment Coordinator

    1 week ago

    Chicago, United States Midwest Startups Full time

    Provider Enrollment Coordinator Job Locations: US | US-IL-Chicago | US-NJ-Mount Laurel Township ID: 2024-1540 Category: Medical Affairs Position Type: Regular Full-Time Location Type: Remote Salary: USD $21.00/Yr. Overview We are Array Behavioral Care, an organization that envisions a world where loved ones never struggle to access behavioral health services...

  • Provider Enrollment Coordinator

    1 week ago

    Chicago, United States Sky Mavis Full time

    Provider Enrollment Coordinator Job Locations: US | US-IL-Chicago | US-NJ-Mount Laurel Township ID: 2024-1540 Category: Medical Affairs Position Type: Regular Full-Time Location Type: Remote Min: USD $21.00/Yr. Overview We are Array Behavioral Care, an organization that envisions a world where loved ones never struggle to access behavioral health services...

  • Enrollment Coordinator

    1 month ago

    Chicago, United States The Goddard School of Chicago (South Loop), IL Full time

    Job DescriptionJob DescriptionLocation: The Goddard School Chicago (South Loop), IL2007 S Indiana Ave, Chicago IL 60616Reports To: Owner.Pay: 18-22 per hour plus variable incentives.Shift Timings(Flexible) : 9:30 AM to 2 PM and 2:30 PM to 5 PMPosition Overview:The Enrollment Coordinator will play a pivotal role in managing and expanding the enrollment...

  • Patient Enrollment and Access Coordinator

    3 days ago

    Chicago, Illinois, United States Primecare Community Health Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Patient Enrollment and Access Coordinator to join our team at Primecare Community Health. As a key member of our team, you will play a critical role in coordinating financial assessments, bridging enrollment to empanelment, and assisting with clinical access for our clients.Key...

  • Enrollment Coordinator

    3 days ago

    Chicago, Illinois, United States Greenheart International Full time

    Job DescriptionJob Summary:Greenheart International is seeking a highly skilled and detail-oriented Enrollment Coordinator to join our team. As an Enrollment Coordinator, you will be responsible for approving and enrolling Greenheart Exchange U.S.-bound cultural exchange visitors on the J-1 Secondary School, Summer Work Travel, Teacher, Intern and Trainee...

  • Coordinator, Enrollment

    3 days ago

    Chicago, United States Greenheart International Full time

    Job DescriptionJob DescriptionJOB POSTING: Enrollment CoordinatorDepartment: EnrollmentType: Full-Time SalariedStart Date: October 14, 2024Hours: 8:00 to 4:30 CT USLocation: Remote About Greenheart:Greenheart International is a 501(c)(3) nonprofit committed to connecting people and planet to create a more peaceful and sustainable global community. We achieve...

  • Enrollment Outreach Coordinator

    1 week ago

    Chicago, Illinois, United States Distinctive Schools Full time

    Job OverviewPosition Title: Student Recruitment SpecialistEmployee Type: Full TimeSalary: Starting at $64,000 based on experienceDistinctive Schools is dedicated to fostering inclusive, vibrant educational environments that prioritize social equity and high-quality learning experiences. We empower all students to become engaged, inquisitive individuals who...

  • Credentialing and Provider Enrollment Coordinator

    1 month ago

    Chicago, United States Balance Health Full time

    Job DescriptionJob DescriptionDescription:About Balance HealthBalance Health empowers people to live full lives by helping them improve and maintain mobility. We do this by bringing together leading podiatrists, orthopedic surgeons, vascular surgeons, and physical therapists and providing them the tools and resources necessary to deliver exceptional patient...

  • School Enrollment Associate

    2 days ago

    Chicago, United States World Relief Full time

    ORGANIZATION SUMMARY: World Relief is a global Christian humanitarian organization that is fighting for change that lasts, right here in the U.S. and across the globe. We bring sustainable solutions to the world's greatest problems - disasters, extreme poverty, violence, oppression, and mass displacement. The organization is approximately 75 years old and...

  • Enrollment Services Coordinator

    2 weeks ago

    Chicago, Illinois, United States Distinctive Schools Full time

    Position Title: Student Recruitment SpecialistLocation: Chicago, ILReports To: Deputy Chief of EngagementSalary: Starting at $64,000, based on experienceEmployment Type: Full TimeOverview:The Student Recruitment Specialist plays a pivotal role in enhancing the enrollment process and supporting prospective students. This position is essential for fostering...

  • Enrollment Outreach Coordinator

    2 weeks ago

    Chicago, Illinois, United States Distinctive Schools Full time

    Position Title: Student Recruitment SpecialistLocation: Chicago, ILReports To: Deputy Chief of EngagementCompensation: Starting salary at $64,000, based on experienceEmployment Type: Full-TimeRole Overview:The Student Recruitment Specialist plays a crucial role in enhancing student enrollment and engagement within the educational framework of Distinctive...

  • Director of Enrollment

    2 months ago

    Chicago, Illinois, United States National Louis University Full time

    OverviewWho We Are:National Louis is a 135+ year old university that has been grounded in the values of innovation, access, excellence, and equity from its inception. As an institution we believe in providing access to educational opportunity and that education is our greatest lever for social and economic mobility. We are a student-focused community that is...

  • Director of Enrollment

    2 months ago

    Chicago, United States National Louis University Full time

    OverviewWho We Are:National Louis is a 135+ year old university that has been grounded in the values of innovation, access, excellence, and equity from its inception. As an institution we believe in providing access to educational opportunity and that education is our greatest lever for social and economic mobility. We are a student-focused community that is...

  • Student Enrollment Advocate

    2 weeks ago

    Chicago, Illinois, United States Distinctive Schools Full time

    Job OverviewPosition Title: Student Recruitment SpecialistEmployee Type: Full TimeSalary: Starting at $64,000 based on experienceDistinctive Schools is dedicated to fostering inclusive, vibrant, and equitable educational environments that prioritize social justice and exceptional learning experiences. We empower all students to be engaged, inquisitive, and...

  • Head of Enrollment Services

    2 weeks ago

    Chicago, Illinois, United States City Colleges of Chicago Full time

    DIRECTOR OF STUDENT ENROLLMENT STRATEGIES CITY COLLEGES OF CHICAGO City Colleges of Chicago is in search of a Director of Student Enrollment Strategies. This role is pivotal in overseeing and steering the college's enrollment management initiatives, focusing on the development and execution of strategies aimed at successfully attracting, enrolling, and...

  • Director of Enrollment Management

    1 week ago

    Chicago, Illinois, United States City Colleges of Chicago Full time

    About the Role:The Director of Enrollment Management will play a critical role in developing and implementing strategies to attract, enroll, and retain a diverse student body at City Colleges of Chicago. This position will oversee the day-to-day operations of the Admissions and Recruitment Office, ensuring that prospective students receive the assistance and...

  • Dir - Enrollment Management

    3 months ago

    Chicago, United States City Colleges of Chicago Full time

    DIRECTOR - ENROLLMENT MANAGEMENT OLIVE-HARVEY COLLEGE Olive Harvey College is seeking a Director - Enrollment Management. The Director - Enrollment Management manages and directs a college’s enrollment management plan, creating and implementing strategies to successfully attract, enroll, and retain a diverse student body. In addition, the Director...