Current jobs related to Events Assistant - Stillwater - Oklahoma State University Foundation

  • Instructor/Assistant/Associate Professor of Professional Practice

    3 weeks ago

    Stillwater, United States Oklahoma State University Full time

    POSITION ANNOUNCEMENT Instructor/Assistant/Associate Professor of Professional Practice The School of Hospitality and Tourism Management (HTM) within the Spears School of Business (SSB) at Oklahoma State University (OSU) invites applications for a non-tenure-track, nine-month, faculty position in Beverage Management at the level of...

  • Legal Administrative Assistant

    2 weeks ago

    Stillwater, United States Atticus Family Law, S. C. Full time

    Job OverviewAt Atticus Family Law, S.C., we are dedicated to providing exceptional legal services that cater to the financial, social, and professional needs of our clients and staff. Our mission is to foster a work environment that promotes meaningful employment and the ethical practice of family law.Core Values:Commitment to Service: We prioritize genuine...

  • Physician Assistant

    3 months ago

    Stillwater, United States i-Health Full time

    Description The Physician Assistant is responsible to provide healthcare services to patients in both the clinic and in surgery, under direction and responsibility of physician(s). Twin Cities Orthopedics is an operating division of Infinite Health Collaborative (i-Health). Essential Functions: Assist physician in the clinic (e.g., room and prep patients;...

  • Food and Beverage Attendant

    2 weeks ago

    Stillwater, Minnesota, United States Wilson Golf Group Full time

    Job OverviewPosition Summary: This role involves providing exceptional service across various food and beverage outlets, including the Snack Bar, Beverage Cart, and Banquet events.Key Responsibilities:Delivering high-quality service to guests in a friendly and professional manner.Assisting in the setup and breakdown of banquet events.Ensuring cleanliness and...

  • Constituent Relations Associate, University Arts Programs

    2 months ago

    Stillwater, United States Oklahoma State University Foundation Full time

    VISION: Transform the university through the power of generosity MISSION: Unite donor passions with university priorities to elevate the impact of Oklahoma State University DEPARTMENT PURPOSE: Raise philanthropic support for Oklahoma State University. PRIMARY PURPOSE: Will provide proactive, collaborative, and comprehensive support for the Arts Development...

  • Constituent Relations Associate, University Arts Programs

    5 days ago

    Stillwater, United States Oklahoma State University Foundation Full time

    VISION:Transform the university through the power of generosity MISSION:Unite donor passions with university priorities to elevate the impact of Oklahoma State University DEPARTMENT PURPOSE:Raise philanthropic support for Oklahoma State University. PRIMARY PURPOSE:Will provide proactive, collaborative, and comprehensive support for the Arts Development Team...

  • Part-Time Custodian Assistant

    14 hours ago

    Stillwater Twp, United States Stillwater Public Schools Full time

    Job Summary:We are seeking a highly motivated and detail-oriented Part-Time Custodian to join our team at Stillwater Public Schools. As a Custodian, you will play a vital role in maintaining the cleanliness and organization of our facilities.Key Responsibilities:Maintain the cleanliness and organization of school facilities, including classrooms, hallways,...

  • Snack Bar and Beverage Service Attendant

    7 days ago

    Stillwater, Minnesota, United States Wilson Golf Group Full time

    Job OverviewPosition Summary: Responsible for providing exceptional service in various capacities including Snack Bar, Beverage Cart, and Banquet settings.Key Responsibilities:Deliver high-quality food and beverage service to guests.Maintain cleanliness and organization of service areas.Assist in the setup and breakdown of banquet...

  • Junior Solutions Coordinator

    2 days ago

    Stillwater, United States Homestead Living Full time

    Job Description**About the Role**The Junior Solutions Coordinator is a key member of the Homestead Living marketing team, responsible for supporting the Senior Solutions Engineer in delivering marketing projects on time and effectively. This role requires attention to detail, experience with digital marketing platforms, and excellent communication skills.Key...

  • Director of Sales and Marketing

    6 days ago

    Stillwater, United States The Renaissance of Stillwater Full time

    Job DescriptionJob DescriptionNow Hiring a Director of Sales and Marketing to join our team at The Renaissance!The best salespeople will tell you that they are not salespeople at all, they just love what they do and they personally believe in the product they are selling. Are you ready to love what you do?We are looking for a Sales and Marketing Director...

  • Talent Acquisition Specialist

    2 weeks ago

    Stillwater, Oklahoma, United States Stillwater Medical Full time

    We are thrilled to introduce a new opportunity for a Recruiter within our Human Resources department. Key characteristics we seek in this position include:Positive mindset - always eager to assist when necessaryOutstanding customer service skillsCapability to manage various tasks simultaneouslyActive listening abilities, effective communication skills, and a...

  • Guest Relations Officer

    2 weeks ago

    Stillwater, Oklahoma, United States Stan Clark Companies Full time

    Position OverviewJoin the Eskimo Joe's team as a vital member of our Nighttime Safety Staff. In this role, you will be responsible for ensuring the safety and security of both our guests and team members. A calm demeanor and the ability to manage challenging situations are essential qualities we seek. We are looking for friendly and skilled individuals...

  • Global Talent Acquisition Professional

    4 days ago

    Stillwater, Oklahoma, United States Oklahoma State University Full time

    Job SummaryOklahoma State University is seeking a highly skilled and experienced International Recruitment Specialist to join our team. As a key representative of the university, this role will be responsible for promoting the institution and executing the international recruitment strategy plan.Key ResponsibilitiesProvide comprehensive support and guidance...

  • Talent Acquisition Specialist

    2 weeks ago

    Stillwater, Oklahoma, United States Stillwater Medical Full time

    We are thrilled to introduce a new opportunity for a Recruiter within the Human Resources department. Key characteristics we seek in this position include:Positive mindset - always eager to assist when necessaryOutstanding customer service abilitiesCapability to manage multiple responsibilities simultaneouslyActive listener with strong communication skills,...

  • Talent Acquisition Specialist

    2 weeks ago

    Stillwater, Oklahoma, United States Stillwater Medical Full time

    We are thrilled to introduce a new Talent Acquisition Specialist to our Human Resources division. Key attributes we seek in this position include:Positive mindset - always eager to assist when necessaryOutstanding customer service abilitiesCapability to manage several tasks simultaneouslyActive listener with strong communication skills, capable of...

  • Talent Acquisition Specialist

    2 weeks ago

    Stillwater, Oklahoma, United States Stillwater Medical Full time

    We are thrilled to announce an opening for a new Recruiter within the Human Resources department. Key qualities we seek in this position include:Positive mindset - always eager to assist when necessaryOutstanding customer service abilitiesCapability to manage several tasks simultaneouslyActive listener with strong communication skills, able to solve problems...

  • Talent Acquisition Specialist

    2 weeks ago

    Stillwater, Oklahoma, United States Stillwater Medical Full time

    We are thrilled to introduce a new Talent Acquisition Specialist to our Human Resources department.Essential qualities we seek in this position: Optimistic demeanor - always eager to assist when necessaryOutstanding customer service skillsCapability to manage several responsibilities simultaneouslyActive listener with strong communication abilities, adept at...

  • Talent Acquisition Specialist

    2 weeks ago

    Stillwater, United States Stillwater Medical Full time

    We are thrilled to introduce a new Recruiter to our Human Resources department.Essential qualities we seek in this position:Positive demeanor - always eager to assist when necessaryOutstanding customer service skillsCapability to manage multiple responsibilities simultaneouslyActive listener with strong communication abilities, capable of problem-solving and...

  • Talent Acquisition Specialist

    2 weeks ago

    Stillwater, United States Stillwater Medical Full time

    We are thrilled to introduce a new Recruiter to our Human Resources division.Essential qualities required for this position:Optimistic demeanor - always ready to assist when necessaryOutstanding customer service capabilitiesCapacity to manage several responsibilities simultaneouslyAttentive listener with strong communication skills, able to resolve issues...

  • Material Handler

    1 week ago

    Stillwater, United States Oklahoma State University Full time

    Job SummaryWe are seeking a highly motivated and skilled Material Mover to join our Facilities Management team at Oklahoma State University. As a key member of our team, you will be responsible for safely moving materials and equipment across campus, providing labor support to various university departments.Key ResponsibilitiesOperate vans, trucks, utility...

Events Assistant

2 months ago

Stillwater, United States Oklahoma State University Foundation Full time
VISION: Transform the university through the power of generosity

MISSION: Unite donor passions with university priorities to elevate the impact of Oklahoma State University

DEPARTMENT PURPOSE: We partner and strengthen donor confidence through strategic communications and engagement opportunities that celebrate donor impact.

PRIMARY PURPOSE: The Events Assistant will provide proactive, collaborative, and comprehensive support for the Director of Donor Programs & Events and the Events team to increase the level of service the department provides to OSU's donors and our internal partners.

KEY AREAS OF FOCUS:

Develop and execute processes designed to support the Events staff in their efforts to steward and engage donors. - 50%

  • Attend planning meetings, as applicable, in order to support staff on upcoming events
  • Assist with various components of events such as event registration, RSVP management, and attendee communications (email and phone)
  • Assist with event and meeting set up and tear down to gain first-hand experience in putting on an event from start to finish
  • Assist the event coordinators with pre- and post-event documentation in the system database
  • P-Cards and Invoices
Preform administrative tasks for the Events team. - 40%
  • Create and maintain an up-to-date inventory of event materials and supplies
  • Prepare essential event materials including invitation mailings, table cards, name tags
  • Help with various athletics ticket packaging, mailing and distribution
  • Assist with answering the phone and Events E-mail account to ensure efficient response to customer needs
  • Manage golf cart reservations for internal and external inquiries
Manage information effectively and confidentially. - 10%
  • Master the use of internal systems, particularly ascend and Linvio Events, to retrieve needed data, to input new information and to answer questions from internal partners regarding various OSUF events.
  • Maintain confidential donor information stored in the OSU Foundation's donor database and archive systems. Prepare, enter and modify invitation lists, budget items, and post-event documentation.
Other duties as assigned.

JOB COMPETENCIES AND EXPERIENCE:

Education & Certifications-
  • Bachelor's degree required
  • Bachelor's degree in Hotel & Restaurant, Hospitality Management or related area preferred
Experience-
  • Minimum of two years of experience of full-time work in a professional environment; previous work experience in events planning, administrative, or project management is preferred.
  • Excellent oral and written communication skills
  • Must possess the ability to communicate and interact effectively with Foundation and University leaders, donors, staff, students and others in a professional manner.
  • Experience in completing detailed work, meeting tight deadlines, solving problems and managing concurrent tasks in a complex environment is essential. Proficient in Microsoft Office products
Organizational Competencies-
  • Effective Communication: Communicates well (written and verbal); exhibits exceptional listening skills, and is transparent through open dialog and informational sharing; seeks first to understand and assumes positive intent; deals with others in a straightforward and honest manner while conveying both good and bad news; avoids "telling themselves a story" and works to deploy crucial conversation communication techniques; shows the highest level of understanding, courtesy, tact, empathy and concern with all interactions
  • Execution & Initiative: Demonstrates a high level of initiative on assignments; expresses interest in taking on more responsibilities and contributing to overall goals; proactively contributes to problem solving and pursues continuous improvement efforts at all times; takes responsibility to ensure that quality and timeliness of deliverables meets organizational and donor expectations; ensures work is accurate; delivers upon commitments while demonstrating integrity, stewardship of resources and service to OSU
  • Teamwork/Interpersonal Skills: Builds and maintains strong internal working relationships that promote open and honest communication; cares for others personally and professionally; values diversity and treats all individuals with respect and professionalism; demonstrates an open mind-set when presented with opportunities to learn about different culture, approaches or opinions; supports team efforts and makes the Foundation a more enjoyable place to work
  • Problem Solving/Judgment: Seeks guidance and expert opinions in decision-making and planning process; gains understanding of how to apply approved policies and procedures; when and why escalation of issues is needed and to whom; responds appropriately and timely to issues; accepts responsibility for actions
  • Adaptability/Flexibility: Committed to continuous improvement; adapts to change, is open to new ideas; takes on new responsibilities, handles pressure, and adjusts plans to meet changing needs; shows ability to listen actively to different perspectives and consider alternate views based on new information; demonstrates self-control and remains productive during times of uncertainty
  • Courage & Conviction: Proactively takes responsibility for individual outcomes regardless of success, and learns from all results; demonstrates dedication to the principles of truth and honesty, even when the message may not be welcome; maintains confidentiality; supports company values, walks the talk; behaviors and actions are consistent with statements, values and beliefs; practices ethical decision making; has courage to try something new when encouraged by others; shows accountability and credibility by following through on commitments; receives constructive feedback from others and looks for continually improvement
  • Donor Centered: Follows through with appropriate actions and/or information to meet the requests of donors; actively shares contacts and relationships with those who may have common goals or needs; embraces development and stewardship strategies that build relationships and respect the donors' interests, while balancing university priorities; solidifies personal relationships with mutual trust and fulfillment on commitments


PHYSICAL REQUIREMENTS: Must use a computer terminal and view a computer screen for extended periods of time. Must talk in person or by phone (frequently and sometimes for extended periods) to people on campus and across the country. Must constantly use visual acuity to check printed and designed materials of various types. Must be able to navigate within the OSU Foundation. Some lifting required in event set-up: tables, chairs, etc. Typical office working conditions.