Senior Records Assistant

4 weeks ago

Roseland, United States Lowenstein Sandler Full time
Description

Who We Are:
Lowenstein Sandler is a one of the most sophisticated law firms in the United States, with over 375 lawyers and 300 business services professionals serving clients from offices in New York, New Jersey, Palo Alto, Washington, DC, and Utah. Our primary administrative offices are located in Roseland, New Jersey, where we are consistently ranked among the best places to work. We recruit candidates who seek a collaborative, entrepreneurial culture that prioritizes our clients, our colleagues, and the communities where we work and live. Committed to career development and to a diverse and inclusive workplace, the firm offers many programs and opportunities for personal and professional growth. We seek professionals for our business services group who share these values.

What You Will Do:
Under the direction of the New Jersey Office Administrator, the Senior Records Assistant is responsible for a variety of tasks. Work hours vary and may require overtime.

Essential Job Requirements:

  • Retrieval, delivery, and pick-up of files within building.
  • Moving boxes within building (often requiring heavy lifting).
  • Coordination of deliveries and pick-ups with offsite storage vendor.
  • Organizing and maintaining all file rooms and case rooms.
  • Inputting, updating and searching for data in the records management system.
  • Interfiling of documents for files in storage and special projects as needed.
  • Training incoming secretarial and paralegal staff on Firm's records policies and procedures.
  • Provide records policies and procedures refresher courses to existing secretarial and paralegal staff.
  • Provide guidance to other Records Assistants.
  • Work closely with Office Administrator on special projects and coordination of tasks.
Skills, Knowledge, and Abilities:
  • High School Diploma or equivalent.
  • Minimum 5 years' records management experience, preferably in a law firm.
  • Ability to interact effectively with internal client base, upholding a professional demeanor at all times and demonstrating an attitude of cooperation.
  • Strong customer service skills and ability to work in a team environment.
  • Excellent organizational skills.
  • Excellent leadership qualities.
  • Knowledge of Microsoft Word, Excel and Outlook.
  • Ability to lift heavy boxes.
  • Ability to work overtime when needed.
  • Maintain a reliable attendance record. Arrive to work in a timely manner and observe prescribed work break and meal periods.
  • Be familiar with and adhere to all Firm policies and procedures.


Office Location: Roseland, NJ
Schedule: Full-time Monday - Friday 9:00 AM - 5:00 PM, this position requires 100% on-site presence.
Amount of Travel Required: Occasional travel to the NY office.

Disclaimers:
This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities required by employee.

Lowenstein Sandler LLP is not accepting resumes from search firms for this position. Regardless of past practice, all resumes submitted by search firms are to be deemed the sole property of Lowenstein Sandler LLP, and no fee will be paid in the event the candidate is hired by Lowenstein Sandler LLP as a result of the referral.

Lowenstein Sandler LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

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