Administrative Specialist

2 weeks ago

Los Angeles, United States Citadel Outlets Full time

Administrative Specialist needed to support the General Manager of Outlet Center, and overall office management functions and activities Full-Time. Duties include, but are not limited to:

  • Assist all visitors to the Management office.
  • Answer and redirect incoming calls to the appropriate team member
  • Assist tenants with copier and fax machine services and prepare end of month billing.
  • Stock kitchen/break room and maintain appropriate inventory of supplies (i.e. coffee, cups and napkins).
  • Coordinate distribution process of memos to tenants.
  • Collect/distribute/prepare incoming/outgoing mail and courier packages
  • Track and maintain Certificate of Insurance for on-site contractors.
  • Coordinate Accounting activity between the Center and Corporate A/P dept.
  • Perform other related duties as assigned and as needed.
  • Provide customer service when interacting with tenants, vendors and staff
  • Running reports
  • Assist with the payables for all center related expenses
  • Assist with other duties as assigned
Qualifications/Requirements:
  • High school diploma or equivalent
  • 1-2 years of administration experience
  • Bi-lingual in Spanish preferred
  • Accounting experience preferred
  • Proficient in Microsoft Office/Word/Excel/Outlook
  • Must be able to work weekends, holidays and retail business hours.
  • Human Resource experience highly preferred
EDUCATION and EXPERIENCE
  • High school diploma or general equivalency diploma (G.E.D.)
  • 1-2 years of Administrative experience or in a related area preferred.
  • 1-2 years of Accounting or Accounts Payable experience preferred.
COMMUNICATION SKILLS
  • Ability to comprehend, analyze, and interpret business documents and transactions.
  • Ability to effectively respond to issues both verbally and in writing.
  • Requires a high level of commitment to customer service.
OTHER SKILLS and/or ABILITIES
  • Demonstrate ability to work well under pressure with a proactive approach to unusual occurrences.
  • Must be able to work independently and take initiative.
  • Requires good organizational and leadership skills, attention to detail and openness to new ideas and procedures.
  • Extensive experience with MS Office applications is required.

The Company offers a comprehensive healthcare benefits program, including FSA and 401k retirement savings plan to all eligible full-time employees.

Citadel Outlets is an Equal Employment Opportunity employer committed to fostering, cultivating and preserving a culture of diversity and inclusion. We embrace and encourage our employees' differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status and other characteristics that make our employees unique.

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