Administrative Specialist Senior
1 month ago
This person represents the manager/team to both external and internal clients consistent with the CNB culture of relationship management
They assist in keeping their manager/team informed, with scheduling, reports, agendas, meetings, and other aspects as needed
Often this person is responsible for the coordination of the "office"
This coordination may include logistics associated with the conference or meeting rooms, mail, supplies, pc's, follow through for new hires or other colleague support issues
This person often is also involved in special projects that may be repetitive or one-time, which support the team, division, or CNB
What you will do Supports manager/team as assigned by keeping he/she/them informed of activities impacting assigned group
Assists with scheduling, reports, agenda’s, or other activities as required
Frequently interfaces with internal and external clients and is responsible for exhibiting exemplary customer service in all interactions
Coordinates “office” functions and activities that may involve mail, phones, supplies, travel arrangements, equipment, moves, facilities, paperwork, and other duties
Completes special projects as assigned
Often has responsibility for or participates in special projects that may be temporary or permanent in nature
Composes and creates correspondence, reports and other moderately complex documents which may contain statistical data and/or confidential information which require accuracy and speed
Composes routine correspondence, reports and other documents as directed by assigned attorney
Proofreads documents for typographical errors
Utilizes word processing programs to create, revise, store and print various documents as required
Inputs various information to computer system via terminal entry according to established procedures
Ensures documents conform to established guidelines pertaining to format, English grammar and style
Assists in gathering information from various sources (i.e., internal files, computer reports, etc.) and organizing into specified/established format
Performs various operations (e.g., mathematical calculations, sorting data, etc.) on information gathered from various sources for use by assigned attorney or staff members
Contacts customers and/or Bank personnel to request information/documentation
Sets up and maintains filing systems, sorts and files various documents and maintains records of materials removed from files
May prepare indexing/cross-referencing aids
Make routine checks and comparisons of data by using various departmental sources (i.e., computer reports, filing systems, etc.) to verify information
Answers and screens incoming calls
Forwards to appropriate attorney/department personnel based on established directory listing
Makes and schedules appointments and/or meetings for assigned attorneys
Opens, sorts, date stamps and distributes incoming mail for assigned attorney
Stuffs, seals and addresses outgoing mail for distribution through various mailing systems (inter-office, U.S
Post Office, etc.)
May act on incoming correspondences as directed by Supervisor
Photocopies documents as required
Must-Have* H.S
Diploma 4 years in an administrative capacity 2 year basic computer experience required (eg
Microsoft Word, Excel, Outlook, and Powerpoint Skills and Knowledge Excellent verbal and written communication skills
Ability to effectively communicate with all levels of Bank personnel and customers
Ability to use computer and various software programs including MS Office applications such as Word, Excel, PowerPoint, etc
Strong interpersonal and organizational skills with the ability to manage multiple priorities
Ability to pay close attention to detail
Compensation Starting base salary: $24.46 - $36.69 per hour
Exact compensation may vary based on skills, experience, and location
This job is eligible for bonus and/or commissions
*To be considered for this position you must meet at least these basic qualifications The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification
It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job
Benefits and Perks At City National, we strive to be the best at whatever we do, including the benefits and perks we offer our colleagues
Get an inside look at our Benefits and Perks
INCLUSION AND EQUAL OPPORTUNITY EMPLOYMENT City National Bank is an equal opportunity employer committed to diversity and inclusion
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other basis protected by law.' ABOUT CITY NATIONAL We start with a basic premise: Business is personal
Since day one we've always gone further than the competition to help our clients, colleagues and community flourish
City National Bank was founded in 1954 by entrepreneurs for entrepreneurs and that legacy of integrity, community and unparalleled client relationships continues to drive phenomenal growth today
City National is a subsidiary of Royal Bank of Canada, one of North America’s leading diversified financial services companies
LI#NW1
-
Senior Administrative Support Specialist
5 days ago
Los Angeles, California, United States City National Bank Full timeAbout the RoleAt City National Bank, we're seeking a highly skilled Senior Administrative Support Specialist to join our team. As an Administrative Operations Coordinator, you will play a vital role in supporting our manager and team members, ensuring seamless office operations and exceptional client service.Key ResponsibilitiesSchedule meetings, reports,...
-
Administrative Specialist Senior
1 month ago
Los Angeles, United States City National Bank Full timeADMINISTRATIVE SPECIALIST SENIOR WHAT IS THE OPPORTUNITY? This person is responsible for supporting their manager and/or team as designatedThis person represents the manager/team to both external and internal clients consistent with the CNB culture of relationship managementThey assist in keeping their manager/team informed, with scheduling, reports,...
-
Senior Administrative Assistant
1 week ago
Los Angeles, United States California Institute of Technology Full timeCaltech is seeking an experienced and detail-oriented Senior Administrative Assistant to provide high-level administrative support to multiple faculty members within the Computing and Mathematical Sciences Department. This role will involve working c Administrative Assistant, Administrative, Senior, Assistant, Technology, Support, Education
-
Senior Administrative Assistant
1 week ago
Los Angeles, United States California Institute of Technology Full timeCaltech is seeking an experienced and detail-oriented Senior Administrative Assistant to provide high-level administrative support to multiple faculty members within the Computing and Mathematical Sciences Department. This role will involve working c Administrative Assistant, Administrative, Senior, Assistant, Technology, Support, Education
-
Senior Application Administrator
1 month ago
Los Angeles, California, United States Abacus Service Corporation Full timeJob Title: Senior Application Administrator Job Summary: We are seeking a highly skilled Senior Application Administrator to join our team at Abacus Service Corporation. The successful candidate will be responsible for providing advanced expertise in the administration, configuration, and support of applications. Key Responsibilities: * Provide advanced...
-
Los Angeles, California, United States Riot Games Full timeAs a key member of the VALORANT Studio Team, this Administrative Support Specialist role will play a vital part in ensuring the smooth operation of Business Units within the studio. The successful candidate will work closely with the Studio Team Operations Manager and team to provide administrative support to senior leaders, handle daily workflows, manage...
-
Senior Information Technology Specialist
3 weeks ago
los angeles, United States Robert Half Full time**This is a heavy white-glove, C-Level support role, must be comfortable dealing with high level executives***Seeking a Senior Information Technology Specialist/Executive Support Specialist for a client located in Woodland Hills, CA. Senior Information Technology Specialist/Executive Support Specialist will be responsible for providing top Tier II/III...
-
Senior Information Technology Specialist
3 weeks ago
Los Angeles, United States Robert Half Full time**This is a heavy white-glove, C-Level support role, must be comfortable dealing with high level executives***Seeking a Senior Information Technology Specialist/Executive Support Specialist for a client located in Woodland Hills, CA. Senior Information Technology Specialist/Executive Support Specialist will be responsible for providing top Tier II/III...
-
Senior Information Technology Specialist
3 weeks ago
los angeles, United States Robert Half Full time**This is a heavy white-glove, C-Level support role, must be comfortable dealing with high level executives***Seeking a Senior Information Technology Specialist/Executive Support Specialist for a client located in Woodland Hills, CA. Senior Information Technology Specialist/Executive Support Specialist will be responsible for providing top Tier II/III...
-
Senior Administrative Assistant
2 weeks ago
Los Angeles, United States NIKE Full timeThe hourly rate for this position ranges from $22.55 in our lowest geographic market to $47.36 in our highest geographic market. Actual pay rate will vary based on a candidate's location, qualifications, skills and experience. Information about benef Administrative Assistant, Administrative, Senior, Assistant, Retail
-
Senior Information Technology Specialist
1 week ago
Los Angeles, United States Robert Half Full time**This is a heavy white-glove, C-Level support role, must be comfortable dealing with high level executives***Seeking a Senior Information Technology Specialist/Executive Support Specialist for a client located in Woodland Hills, CA. Senior Information Technology Specialist/Executive Support Specialist will be responsible for providing top Tier II/III...
-
Client Support Manager
2 months ago
Los Angeles, United States Specialist Direct Full timeAbout Specialist DirectFounded in 2015, Specialist Direct (SDI) is the number one, fastest growing organ transplant telehealth company in the US. Our award-winning, cloud-based diagnostic solutions have been instrumental in improving organ utilization and increasing organ placements. With a national network of top specialists, SDI delivers more accurate...
-
Client Support Manager
1 month ago
los angeles, United States Specialist Direct Full timeAbout Specialist DirectFounded in 2015, Specialist Direct (SDI) is the number one, fastest growing organ transplant telehealth company in the US. Our award-winning, cloud-based diagnostic solutions have been instrumental in improving organ utilization and increasing organ placements. With a national network of top specialists, SDI delivers more accurate...
-
Client Support Manager
2 months ago
los angeles, United States Specialist Direct Full timeAbout Specialist DirectFounded in 2015, Specialist Direct (SDI) is the number one, fastest growing organ transplant telehealth company in the US. Our award-winning, cloud-based diagnostic solutions have been instrumental in improving organ utilization and increasing organ placements. With a national network of top specialists, SDI delivers more accurate...
-
Senior Administrative Assistant
7 days ago
Los Angeles, United States Caltech (California) Full timeCaltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community. Job Summary Caltech is...
-
Senior Legal Administrative Assistant
1 month ago
Los Angeles, California, United States LHH Full timeJob Title: Senior Legal Administrative AssistantJob Summary:We are seeking a highly skilled and experienced Senior Legal Administrative Assistant to provide administrative, clerical, and document processing support to up to three attorneys in the Labor & Employment department of an international law firm in Century City.Responsibilities:Collaborate with...
-
Senior System Administrator
2 months ago
Los Angeles, United States Interactive Resources - iR Full timeOur Los Angeles office is seeking a Senior System Administrator. The ideal candidate will have extensive experience designing, implementing, and managing cloud-based solutions on the Azure platform. The Senior System Administrator will be key in optimizing our organization's IT infrastructure for scalability, reliability, and performance in the cloud...
-
Senior System Administrator
4 weeks ago
los angeles, United States Interactive Resources - iR Full timeOur Los Angeles office is seeking a Senior System Administrator. The ideal candidate will have extensive experience designing, implementing, and managing cloud-based solutions on the Azure platform. The Senior System Administrator will be key in optimizing our organization's IT infrastructure for scalability, reliability, and performance in the cloud...
-
Senior System Administrator
1 month ago
los angeles, United States Interactive Resources - iR Full timeOur Los Angeles office is seeking a Senior System Administrator. The ideal candidate will have extensive experience designing, implementing, and managing cloud-based solutions on the Azure platform. The Senior System Administrator will be key in optimizing our organization's IT infrastructure for scalability, reliability, and performance in the cloud...
-
Administrative Support Specialist
21 hours ago
Los Angeles, California, United States R.W. Selby & Co., Inc. Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at R.W. Selby & Co., Inc. in Los Angeles, CA.About the RoleThe ideal candidate will be responsible for providing exceptional administrative support to our corporate office, ensuring a welcoming and efficient environment for clients and staff....
