Human Resources Specialist II

Salary:

$18.25 - $22.26 Hourly

Location :

Flagstaff (Lone Tree Campus), AZ

Job Type:

Full-Time

Job Number:

077-24

Division:

Human Resources

Opening Date:

04/03/2024

FLSA:

Non-Exempt

Summary:

This position provides support in all aspects of the Human Resources functions and is primarily responsible for entering and maintaining accurate employee data in the HR management system. Provides support to Finance/Payroll and Academic Affairs pertaining to employee pay records. This position serves as the onsite primary contact for front office delivering excellent customer service; provides information and assistance to the employees, students, and the public. The Human Resources Specialist II reports to the Human Resources Coordinator.Open until Filled - First Review: April 24, 2024

Position Summary

This position provides support in all aspects of the Human Resources functions and is primarily responsible for entering and maintaining accurate employee data in the HR management system. Provides support to Finance/Payroll and Academic Affairs pertaining to employee pay records. This position serves as the onsite primary contact for front office delivering excellent customer service; provides information and assistance to the employees, students, and the public. The Human Resources Specialist II reports to the Human Resources Coordinator.

Open until Filled - First Review: April 24, 2024
Salary & Benefits

Full Salary Range: $18.25 - $26.27/hour - depending on education and experience Anticipated Hiring Range: $18.25 - $22.26 - depending on education and experience Cafeteria Plan: In addition to the base compensation, benefits-eligible employees receive an extra $5,640 per year to put toward benefit costs or to be used as additional take-home pay Paid Holidays: 21 (including a full week off between Christmas and New Year's Day and over Spring Break) Vacation & Sick Leave: Approximately 17 paid vacation days & 9 paid sick leave days accrued annually Health Insurance and Other Coverage: see

Coconino Community College Diversity Statement
Coconino Community College recognizes and respects diversity and the value it brings to our communities. We appreciate and welcome cultures, identities, beliefs, experiences and all that makes us unique. CCC champions and takes action to build an inclusive work and learning environment. We are allies and advocates, navigating respectful dialogue about our shared humanity.
Essential Duties and Responsibilities

Department Related Functions/Customer Service:

Represents the Human Resources Department as a first point of contact creating a positive and professional experience via in-person, phone, or electronic communications. Providing excellent customer service, resources and information to CCC staff, faculty, students, and external patrons. Provides Administrative Support to the Human Resources department by managing employee files and filling systems, generating correspondence, completing forms, distributing mail and other documents, and scheduling and locating rooms for conferences, interviews, meetings, projects, and department appointments. Provides information and is knowledgeable of departmental policies, procedures, activities and timelines. Notifies supervisor of sensitive or critical issues requiring immediate attention and assists with follow-up. Supports all aspects of the HR functions including recruitment, safety, employee relations, benefits, compensation, support of HR Data entry functions, wellness, employee appreciation, budget, training and development and other areas as needed. Gathers and compiles data to enter into a variety of systems, databases or spreadsheets. Generates reports as needed.

Represents and participates in the following operational committees, such as the Employee Appreciation, Wellness and Staff Council. Manage HR general email inbox. Respond, communicate accordingly and timely. Supports the maintenance of all updates and changes to the Human Resources website and intranet. Main contact to complete employment and income verification requests from employees, outside agencies and finance institutions. Assist with scheduling, event planning and attendance tracking for training activities and entering into banner. Serves as purchasing agent for office supplies and maintains supply storage. Assists with tracking and monitoring of supply expenditures and apprises the supervisor of expenditures. Responsible for the record retention schedule and initiates purges of documents in accordance with the approved schedule for all HR files (benefits, recruitment, personnel, I-9, etc.). Demonstrates a continuous effort to improve operations, decrease turnaround times, streamline work processes, and works cooperatively to provide quality seamless customer service. Assists in the training and direction of HR federal work study student/part-time employees by assigning tasks and assisting with any questions. Performs other duties as assigned.

Data Entry/Payroll:

Manages payroll data entry process and communication log in Teams between HR and payroll. Reviews and verifies all payroll related documents and forms for accuracy and completeness. Contacts hiring manager if more information is needed.

Manages and maintains personnel action form tracking by updating the excel spreadsheet and sending reminders to supervisors and finance to complete the signature approval process. Collaborates with Academic Affairs to gather pay addendums to be entered into payroll each semester. This includes assisting with auditing of pay addendums for part-time faculty and communicating pay dates. Assist with employee payroll discrepancies regarding missed pay, wrong pay and communicating corrections and collections to the payroll department.

Onboarding/Recruitment:

Manages ASRS new enrollments, contributions made with no enrollments, retiree return to work forms, verifying retirees to activate the ACR, and assist with ending payroll verifications, etc. Manages the mandatory E-Verify reporting and I-9 verification.

Assist with the college's online training system, Safe Colleges, to assign new-hire trainings as appropriate to align with compliance requirements and remove termed employee records. Main contact for Student Worker recruitments, works collaboratively with the Financial Aid Department. Ensures new hiring processes are followed for posting positions in the applicant tracking system, NeoEd, and new hire and termination processes are complete. Assists with temporary part-time staff recruitments, works collaboratively with stakeholders on job descriptions and postings. Assists with new hiring processing as needed.

Employee Benefits/Safety:

Assists with the benefit billing process by reconciling one, or more, of the college benefit invoices for payment. Assists employees with benefit questions and enrollment processes. Assists employees and supervisors with workers compensation and safety situations that arise and is able to triage appropriately. Collaborates with Finance to processes Tuition Reimbursement forms. Verifies that grades and receipts are attached and forms are accurate and complete.

Knowledge, Skills and Abilities

Knowledge of standard office principles and practices to include manual and computerized record maintenance procedures, and clerical processes in a professional and business manner. General knowledge of federal and state regulations pertaining to employment, recruitment, benefits, EEO/AA. Ability to manage multiple priorities, communicate clearly and concisely in order to establish and maintain cooperative relationships. Ability to communicate with employees or the public in person, writing or by telephone and to work under pressure; to meet deadlines and time schedules, and to handle significant problems and tasks which come up simultaneously and unexpectedly. Ability to use Microsoft Office software and to learn and understand educational organizations and processes.

Minimum Qualifications

Associates Degree in business or related field and two years of related experience; OR
High School Diploma or equivalent and 4 years of related experience; OR
Bachelor's degree in business or related field and related experience; OR
Any equivalent combination of education and experience sufficient to successfully perform the essential duties of the job and/or as approved by the Human Resources Director.

Preferred
Prior human resources experience in payroll data entry, records retention, recruitment, and benefits.

Coconino Community College strives to provide our employees with the best benefit options. We know that benefit considerations are extremely important when making your decision on the next step in your career path.

Here are some of the unique benefit opportunities you can take advantage of at CCC:

Arizona State Retirement System- 100% employer matching beginning on your first day Cafeteria benefit allowance, medical, wellness program and clinic, dental, vision, life insurance, voluntary short-term disability and CCC tuition reimbursement. An extremely generous Paid Time Off allotment with accrued vacation and sick hours, including 21 holidays, and

much more

To learn more about our full-time benefits, please visit

01

Describe your experience with payroll data entry processes or any data entry you have done.

02

Are you able to work in a complex environment with multiple duties throughout the day, week and month supporting multiple functions at the same time? Can you work under pressure and meet deadlines and time schedules? Please explain.

03

Please describe how you work to create a campus environment that is welcoming and inclusive? Please provide a specific example.

04

Describe your experience working in Human Resources with record retention, recruitment and benefits.

Required Question
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