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Parish Accounting Supervisor

1 month ago

Brownsville, United States Diocese of Brownsville Full time

Job Description Job Description POSITION: Parish/School Accounting Supervisor DEPARTMENT: Parish **** Accounting & School Services LOCATION: Chancery (Brownsville) FLSA: Full Time-Exempt SUPERVISOR: Fiscal Officer/Comptroller JOB SUMMARY The Parish/School Accounting Supervisor is responsible for maintaining the Shelby Accounting System for the parishes and schools of the Diocese of Brownsville and supervises the MPSA’s assigned to parish locations. The Shelby Accounting System for the parishes/schools is tailored to the needs of the Diocese, but basically encompasses cash basis bookkeeping throughout the year, with conversion to the accrual basis at year-end and in some instances month to month. DUTIES AND RESPONSIBILITIES Supervise MPSA’s in both Chancery and San Juan Pastoral Center. Travel within the 4 counties of our diocese. Liaison between Diocese and parishes. Commute to San Juan Pastoral Center to provide oversight, guidance and support to MPSA’s. Assure MPSA’s and parish bookkeepers are following Diocesan Policies and Procedures and are following federal and state regulations at their locations. Assign MPSA’s to service parish locations based on demographic location. Bill parishes monthly for MPSA service hours to parishes. Process monthly Parish Assessment and Workers Compensation billings to parishes/schools/ other diocesan entities. Assist parishes with accounting system. Assist parishes in preparing annual budgets. Oversee MPSA and parish bookkeepers in payroll/benefits processing to assure monthly, quarterly and annual compliance in withholding and reporting requirements. Assure parishes are current with their monthly payments for Payroll Tax Liabilities, 403B Contributions, Priest Pension, Health Insurance Premiums, AFLAC, and supplemental life insurances premiums. Assure parishes are current with payments for parish loans, property insurance, parish assessments, workers compensation, etc. Assure parishes remit monies collected to the diocese for bination masses, national collections, or unscheduled second collections. Assure parishes submit 941 quarterly statements on time. Reviews month and quarter-end financial closing in accordance with Generally Accepted Accounting Principles, including reviewing journal entries, balance sheet reconciliations, and financial statements. Review parishes and school’s monthly data extractions for completeness and accuracy as retrieved by the parish/school accounting clerk. Analyze financial reports generated from parishes and schools for A/R purposes and generate statements to be emailed out to the parishes and schools. The Parish/School Accounting Supervisor must develop significant knowledge of established Diocesan accounting guidelines. Conduct parish fiscal year closings in a timely manner. Prepare MPSA’s and parish bookkeepers for annual internal/external audits. Prepare accrual based financial statements, preparation of quarterly and year end payroll reports, maintenance of full accrual basis accounts receivable and notes receivable. Prepare year-end tax forms for all entities (W2’s/1099’s). Provide accounting and bookkeeping support to internal diocesan entities. Assist Diocesan Fiscal Officer with special projects related to the financial operations of the Diocese and its related diocesan entities. Evaluate department staff annually. Create and develop an exclusive training manual for all MPSA’s and parish bookkeepers. Support and train MPSA’s and parish bookkeepers when a new bookkeeper is hired at the diocese/parish/school. Conduct monthly/quarterly staff meetings with MPSA’s. Conduct Shelby training for parish bookkeepers and MPSA’s throughout the year. Conduct training with MPSA’S and bookkeepers on Shelby project tool that has been implemented as mandatory to track grants. Coordinate with the Grants department to provide financial information as necessary for Bishop’s approval in order for parish/school to apply to external funding agencies. Attend Grants Review and Oversight Board meeting to address any questions that may arise during meetings regarding financials presented. Conduct periodic reviews of grant funds used at parish/school to provide update to Bishop, Fiscal Officer, or member of GROB. Coordinate with Real Estate and Facilities as well to provide financial information regarding construction projects upon approval from Fiscal Officer/Bishop. Periodically, when directed by the Fiscal Officer, or the Bishop, the Parish/School Accounting Supervisor may be required to visit a parish/school and perform an audit to determine whether there has been adherence to stipulated policies and procedures. Additionally, this visit will determine if good bookkeeping procedures have been followed and whether information in the financial statements agrees with parish/school records. Prepare an auditing report for the Fiscal Officer with supporting documentation of the findings of the visit, along with recommended improvements. Other duties as assigned. EDUCATION AND EXPERIENCE Bachelor’s degree in accounting or finance and 5 years of related accounting experience required. 5 years supervisory experience required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of Generally Accepted Accounting Principles. Must have the ability to manage in a fast-paced, diverse faith-based environment with focus on parish services. Ability to perform all duties of a full charge bookkeeper. Ability to maintain utmost confidentiality. Ability to manage employees, time schedules, while multi-tasking large projects. Ability to work as a team player in a highly collaborative environment. Strong interpersonal skills. Open to continued professional growth and development. Positive, practical attitude with balanced initiative. Ability to maintain effective working relationships with other diocesan employees, clergy, parish staff, and wider community. Excellent writing and interpersonal communication skills. Possesses effective and professional oral and written communication, both in English and Spanish. Exceptional time management and organizational skills required. Must be able to oversee complex projects and schedules, maintain deadlines, work within budgets, with the ability to set priorities and manage several projects simultaneously required. Work effectively under pressure and/or stringent schedule and produce accurate results. Knowledge of accounting software such as Shelby Systems (preferred), Quicken or Quick Books not required but helpful Ability to conduct meetings on Zoom or Microsoft Teams. Ability to use MS Word, Excel, PowerPoint, Outlook. Auditing experience a plus, must be able to conduct on-site reviews of parish and school accounting records to determine completeness, accuracy and compliance with established diocesan guidelines. Must be able to prepare a clear and concise report on the basis of this review, with good recommendations for improvements. Other related duties as assigned by Fiscal Officer and/or the Moderator of the Curia Salary: Salary commensurate with experience. Physical Demands: **** The physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, must be able to talk, hear, and see. Must have ability to observe details at close range and be able to communicate and exchange accurate information so others will understand. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and ability to adjust focus. Regularly required to stand, sit, walk, use hands/fingers to handle or feel. Must be able to remain in a stationary position 50% of the time. Will need to move around in the office and position themselves to access or maintain files in filing cabinets, or to operate office machinery, etc. Constantly be operating a computer, calculators, copiers, printers, or scanners, etc. Must be able to climb. Occasionally may climb stairs, step ladders, ascend/descend a step ladder. Must be able to stoop, kneel, or crouch to position self to maintain files from filing cabinets, etc. Must be able to carry, lift and/or move up to 10 pounds and occasionally carry, lift, and/or move up to 30 pounds. Work Environment: The work environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. __ This position is a full-time exempt averaging 40 hours per week. The work area is a typical office environment. The noise level and mobility in the work environment can vary from low to high, depending on the settings and activities, including functions indoors and outdoors. Office hours: 8:00 a.m. to 12:00 noon and 1:00 p.m. to 5:00 p.m. Monday through Friday. Lunch Hour: 12:00 noon to 1:00 p.m. Rest Breaks: 10:00 a.m. and 3:00 p.m. Some evening and weekend work may be necessary. Travel within the 4 counties of our diocese will be required. Also required is the weekly travel from the Chancery to the San Juan Pastoral Center. A fleet vehicle will be used depending on the availability. Mileage reimbursement is available when appropriate. Company Description The Diocese of Brownsville is a religious organization that serves the Catholic community in the Rio Grande Valley. As a diocese, its primary mission is to provide spiritual guidance, pastoral care, and support to its Catholic members. The Diocese of Brownsville is known for its commitment to social justice, community outreach, and the promotion of Catholic values. It offers a range of ministries and programs that cater to the needs of the local community, including education, healthcare, and social services. Working for the Diocese of Brownsville means being part of a dedicated team that strives to make a positive difference in the lives of others, while fostering a strong sense of faith, compassion, and service. Company Description The Diocese of Brownsville is a religious organization that serves the Catholic community in the Rio Grande Valley. As a diocese, its primary mission is to provide spiritual guidance, pastoral care, and support to its Catholic members. The Diocese of Brownsville is known for its commitment to social justice, community outreach, and the promotion of Catholic values. It offers a range of ministries and programs that cater to the needs of the local community, including education, healthcare, and social services. Working for the Diocese of Brownsville means being part of a dedicated team that strives to make a positive difference in the lives of others, while fostering a strong sense of faith, compassion, and service. #J-18808-Ljbffr